Ilston Community Council

At a meeting of the Ilston Community Council held at Penmaen and Nicholaston Parish Hall on Wednesday, 27 July 2005

Present: Councillors Mrs. J. M. Llewellyn, H. John, N. Hollett, R. Hanson, V. M. Jones, P. Burgess, Mrs.F. Owen-John, W. J. Harris, T. Beynon.

In the Chair: Councillor Mrs. J. LlewelIyn.

1. Apologies for Absence.

Apologies for absence were received from Councillors Mrs._J. Griffiths, W. Anderson and a written apology from Councillor Richard Lewis.

2.            Minutes.
The minutes for the meeting held on 29 June 2005 were read, confirmed and signed as a true record.

3.            Matters Arising.

On 3.3.7(a)            Fly Tipping. Noted matter ongoing with Councillor R. Hanson.
On 3.3.7(b)            Community Councils\' Website. Councillor Hanson reported the website would go live on 1 October 2005.
On 6.6(a)             Newsletter. Noted report by Nigel HolIett and the proposed Newsletter was received by the Council.
After discussion approved draft for circulation to all households in the Community Area as per the Electroal Register, together with a leaflet on broadband. Noted with grateful thanks that a member of the Community would print off copies of the Newsletter free of charge.
Reaffirmed payment to Albert Davies Printers in the sum of £25 for Newsletter art work (invoice received by the Council at this meeting via Councillor N. HolIett and agreed Clerk make payment direct to the printers).
Agreed payment for postage of Newsletter to residents in the Community Area within the sum of £45 plus £5 for envelopes (invoice for final costs to be submitted by Councillor HolIett).
The Council\'s thanks were expressed to Councillor Hollett for the work carried out.
On 3.6r)            Welsh Assembly Interim Marine Aggregate Dredging Policy. Noted response letter dated 15 July 2005.
On 3.9(b)             Bryncoch Farm, Fairwood. Noted matter still ongoing with Planning Department.
On 9(d)            Traffic speed. Penmaen/Parkmill/Nicholaston, Noted letter dated 6 July 2005 from Inspector Stone, Mumbles Police Station, stating letter passed to Inspector Heard of the Community Safety & Partnership Office at Sketty who would correspond in due course, detailing the Roads Policing Group\'s determination in this matter.

4.            Reports from Members
There were no further reports to those already given.
5            Planning Applications.
The weekly lists were received.
Application No. 2005/1484
            Location:         Land adjacent Shepherds Shop/Cafe (former tea room building),
Parkmill.
Proposal: Construction of a part two-storey, part single-storey building to contain for apartments for holiday letting.
Applicants:                   Mr. & Mrs. N. E. Hopkins.

After discussion agreed to raise no objection but would suggest that consideration be given to reducing the ridge height because of the high elevation of the site of the building above the neighbouring cottages.
The Area 2 Development Control Committee Agenda and papers for 5th, 25th, and 26th July 2005 were handed to Councillor H._John.

6.            Financial Statement and Audit Return for the year ended 31 March 2005.
Noted financial statement for the year ended 31 March 2005 with balances and expenditure as follows:- Current Account: £9.68, Deposit Account £2,020.00 and expenditure as £1,699.99. Income from the precept was £1,370 and interest was £19.26.
Council were aware that expenditure was greater than the precept but this was intentional so that the Deposit Account did not grow out of proportion.
Further noted the precept for the current year is £1,754.50 based on 319 equivalent Band \'D\' properties (with an increase on the precept from £5 to £5.50 per annum) this now being necessary to cover the costs of going into the Community Councils\' Website and producing a Newsletter as a one-off in the first instance.
Resolved that the accounts which were apprved at the AGM held on 30 June 2005 be reaffirmed.
Noted new letter received 4 July 2005 from Wales Audit Office giving formal notice that the appointed date for the audit of the Council\'s accounts for year ended 31/3/05 is 26 September
2005.
Notice of Appointment of date for the exercise of Electors\' Rights to be placed on 12 August 2005.
Resolved (1) that the Accounts and the Annual Return for the year ended 31/3/05 be approve;(2) that the Statement of Assurance be approved, and (3) that the Council\'s grateful thanks be expressed to the Internal Auditor, Mr. J. G. Bennett ACIB, BA (Hons.) of Southgate, Gower.

7.            Barnham Centre letter dated 7 June 2005 re possible closure of Chapel in Parkmill.
Noted letter of support already sent. Further noted that the dispute has now escalated to the point where the URC have obtained consent from the Charity Commissioners to seek a court declaration allowing them to sell the Chapel. After discussion agreed a further letter be sent to Rev. Grenville Fisher suggesting that if they have not already done so, they get in touch with the Charity Commissioners and put forward the point that the community did the work from funds raised within the community and, as far as the Council is aware, the URC neither contributed nor objected to the refurbishment by the local community.
Furthermore, the Rev. Fisher should be asked if he would like the Council to write to the Charity Commissioners as well. If this be so, the letter to the Charity Commissioners be referred to Councillors V. Jones and P. Burgess
8            Correspondence.
Received and noted:-
a)         Letter dated 25 July 2005, Planning services, application no. 2003/1594, Long Oaks Farm, Penmaen - conversion approved and conditions noted -letter to Councillor H. John.
b)         Letter dated 25 July 2005, Mid & West Wales Fire & Rescue Authority re Integrated Risk Management Plan 2005/06 - copies of final document available in libraries and on the Fire & Rescue Service website at www.mawwflre.gov.uk

c) Letter July 2005 dated 15 June 2005, Environment Centre, Swansea, re Recycling, Waste Minimisation and the Fair Trade initiative.

d)         NA W copy of letter to Messrs. Morgan La Roche, Solicitors, Swansea - Law of Property Act 1925. Section 194 - proposed extension to highway, lighting, hard standing, drainage pipes and cables at Dukefield, Fairwood Common, Three Crosses, Gower.
e)            Swansea in Bloom meeting alteration from 28 July to 4 August 2005.
f)            Barclays Bank letter, July 2005 - update to the Business Banking Code.
g)         Wales Audit Office invoice OP/1000342 and credit for same - account already paid - no further action required.
h)         City & County of Swansea circular - Life Begins @ 50+ in Gower - meeting North Gower Hotel, Llanrhidian, 13/9/05 10.00 a.m. - 3.00 p.m.
i)          Safer Swansea Partnership - Minutes for Meeting 23 June 2005.
j)          Clerks & Councils Direct, Issue 40, July 2005.

9.         Any Other Business:
a)         Camping at North Hills Farm. Penmaen - Boys\' Brigade and Guides. Noted report by Councillor John Harris that there seemed to be more tentage than originally envisaged.
b)         Pennard School. Noted report by Councillor T. Beynon on Pennard School and building work being carried out and decision made for a shared entrance with school and the new surgery. It was felt that costs of any incidental Health & Safety measures such are railings, etc. should not fall on the school.
Councillor Beynon will get the Clerk to the Governors to write to the Council asking for support.
c)         Date of next meeting. Noted date of next meeting as Wednesday, 28 September 2005 at 7.30 p.m.

Matters of emergency to be referred to the Chairman and Vice-Chairman and planning matters to be referred to Chairman, Vice-Chairman, Councillor H. John and Local Members.

As there was no further business the meeting closed at 9.15 p.m.

Chairman

Julia Llewellyn