MEMBERS PRESENT:                   Chairman Councillor Mrs. P. Guy

Councillors  J. Guy, R. Cooper, T. Snell, C. Jones, P. Hood-Williams, Mrs. S. Davis & Mrs. A. Lewis-Pudduck.

Apologies were received from Councillors N. Davies, P. Place, W. Smart, P. Tucker, Mrs. J. Usher & G. Nichols.

53.         TO RECEIVE DISCLOSURE OF PERSONAL INTEREST FROM MEMBERS IN ACCORDANCE WITH THE PROVISIONS OF THE CODE OF CONDUCT ADOPTED BY LHCC ON 2^nd MAY, 2008:

City & County Councillor P. Hood-Williams declared an interest in respect of matters relating to the City and County of Swansea.

Councillor Mrs. S. Davis declared an interest in respect of the contractor’s account for grounds maintenance

54.         CHAIRMAN’S REPORT/REMARKS:

The Chairman thanked all present for attending and on behalf of the Council she expressed condolences to Councillor P. Tucker on the death of his father.

The minutes of the Council meeting and finance meeting held on Thursday 18^th June 2009 were confirmed as a true record. 

The Clerk reported that following discussions with the Council’s insurance company the Council was not in a position to add the MUGA at Llanmorlais to the Councils policy. Councillor J. Guy suggested the same insurance company should be used for the existing and new facilities and the Clerk agreed to further investigate this matter.

The Clerk reported that inquiries were ongoing with City and County of Swansea regarding extending the cemetery at Parc Hendy. Councillor J. Guy reported that planning position would be required and the ground would need to be consecrated. It was agreed the Clerk pursue this further.

The Clerk reported that following discussions with the Council’s contractor there had been a delay on installing a bin at Penclawdd tennis courts whilst the warranty on the court surface was investigated. Councillor J. Guy suggested that the bin was placed just outside the courts to eliminate the possibility of any injury occurring inside the court. This was agreed.

Councillor A. Lewis-Pudduck expressed the opinion that adding the ‘Swansea City Council’ item to the Agenda had been a positive step. She further felt that if both Swansea Councillors were absent any points should be noted and forwarded to them rather than being deferred. This was agreed.

The Clerk reported that Mr Lyn Llewellyn had confirmed his acceptance to audit the Councils accounts.

The Clerk reported on correspondence from the Charities Commission and Foote & Halfpenny regarding the Memorial Hall, Penclawdd. Following discussions it was agreed that the future of the site should be tied in with the development on the recreation ground. It was agreed that a copy of the report should be forwarded to the Weights Club and the Club should be informed of any repairs required to the hall.

The Clerk reported that a new bench had been provided at Hermon cemetery, Llanmorlais by Mr & Mrs Cart in memory of  their daughter who is buried within the cemetery.

The Clerk reported on the completion of the CDM reports for the Council’s outstanding projects and informed the Council that the project manager Mr. N. Aubrey was now proceeding as necessary.

Councillor Mrs. P. Guy reported on the progress of the playground in Penclawdd. She confirmed the site had been cleared and the fencing where possible erected. The site was now awaiting the playground contractors.

Councillor J. Guy reported on the need for progress to be made on obtaining equipment for the Crofty and Three Crosses playgrounds.

Councillor J. Guy proposed that the Chair and Clerk have powers to deal with matters arising during the summer and should have the authority to call meetings at short notice should they be required. This was unanimously approved.

Councillor Mrs S. Davis reported that the benches for Penclawdd were being assembled and should be installed within two weeks.

The accounts as detailed and agreed by the Clerk were passed for payment.

Councillor J. Guy reported that the Community Council’s grant to the Llanrhidian Higher Sports Association would be reduced this year as funds are carried over from previous years. The grant required will be £1,000 rather than £4,000. This was unanimously approved.

Councillor Guy also proposed that the £2,000 grant for Crwys Community Centre is retained in Council funds to be used as required as no suitable bank account exists for the centre. This was unanimously approved.

Councillor Guy reported that the Community Council has allocated £37,500 to the Llanrhidian Higher Sports Association. He reported that the project is about to commence and proposed the Council allocate the grant as demanded by the Llanrhidian Higher Sports Association. This was unanimously approved.

Councillor Hood-Williams reported on efforts to resolve the deeds for Crwys Hall and the delays over obtaining affidavits. Councillor T. Snell proposes contacting the Miners welfare to seek assistance. Councillor J. Guy agreed to pursue this avenue.

Councillor R. Cooper requested clarification on issues regarding Cesspits and the responsibilities involved. Councillor J. Guy answered Councillor Coopers enquiry and proposed that the Council has any Cesspits on its property checked. This was unanimously approved.

Councillor Paxton Hood-Williams reported generally on Swansea City Council affairs but with particular regard to Children’s services and the ‘Children and Young Peoples Plan’.

Councillors Hood-Williams and Lewis Pudduck withdrew.

62.         PLANNING APPLICATIONS:

Applications received from the Local Planning Authority were read out.  The applications considered were:

2009/0854 ; 2009/0899 ; 2009/0912

Concerns were raised over applications 2009/0899 & 2009/0912 regarding the entrance to and drainage of, the development. The Clerk agreed to write to City and County of Swansea and raise these issues.

Councillors Hood-Williams and Lewis Pudduck  returned.

1. CDM Co-Ordinators report for Crwys Community Centre – noted.
   
   
   
2. Royal Air Force – Invitation to Civic Reception, Wednesday 16^th September at Brangwyn Hall – noted.
   
   
   
3. City and County of Swansea – Proposed School Reorganisation, acknowledgement of correspondence – noted.
   
   
   
4. City and County of Swansea – Letter concerning Llanmorlais Primary School, security issues – noted.
   
   
   
5. Peter Black A.M.  – Notification of upcoming surgery dates and venues – noted.
   
   
   
6. City and County of Swansea – Notification of Shoreline management plan stakeholder forum – noted.
   
   
   
7. Boundaries Commission for Wales  – Review of Boundaries, draft proposals – noted.
   
   
   
8. One Voice Wales – Training Courses for Councillors – noted.
   
   
   
9. Public Service Ombudsman for Wales – Annual Report – noted.
   
   
   
   
   
10. City and County of Swansea – Community / Town Councils Forum, invitation to visit and view workings of the Vale of Glamorgan Community Liason Committee. Meeting on the 21^st October at 6pm, Civic Offices, Barry – noted.
    
    
    
11. City and County of Swansea – Swansea Rural Development News – noted.
    

Councillor R. Cooper reported again on the slow progress of the walking leaflet. Councillor P. Hood – Williams agreed to further contact Mr. Chris Dale to expedite this matter.

The next meeting of the Council will be held at Crwys Community Centre on Thursday 17^th September, 2009 commencing at 7.00.p.m.