MINUTES OF THE MEETING

 

HELD AT PENCLAWDD COMMUNITY CENTRE

 

ON THURSDAY 19th NOVEMBER, 2009 AT 7.00p.m.

 

 

MEMBERS PRESENT:                   Chairman Councillor Mrs. P. Guy.

Councillors  J. Guy, T. Snell, C. Jones, Mrs. S. Davis, W. Smart, P. Tucker, R. Cooper, Mrs. A. Lewis-Pudduck.
 & G. Nicholls.

 

101.     APOLOGIES FOR ABSENCE :

 

Apologies were received from Councillors Mrs. J. Usher, P. Place & P. Hood-Williams.

102.     TO RECEIVE DISCLOSURE OF PERSONAL INTEREST FROM MEMBERS IN ACCORDANCE WITH THE PROVISIONS OF THE CODE OF CONDUCT ADOPTED BY LHCC ON 2nd MAY, 2008:

 

City & County Councillor P. Tucker declared an interest in respect of matters relating to the City and County of Swansea.


Councillor Mrs. S. Davis declared an interest in respect of the contractor’s account for grounds maintenance.

103.     CHAIRMAN’S REPORT/REMARKS:

 

The Chairman thanked all present for attending. She reported on the Memorial service in Penclawdd and thanked all who made the ceremony moving.

104.     TO CONFIRM THE MINUTES OF THE MEETINGS HELD ON THE 15th OCTOBER 2009:


The minutes of the Council meeting held on the 15th October 2009 were confirmed as a true record.

 

105.     MATTERS ARISING:

 

No matters were arising.

106.     MATTERS CONCERNING NEW THREE CROSSES COUNCIL MEMBER:

The Clerk reported that following correspondence and discussion with City & County of Swansea, the Council was free to co-opt a member as the Council sees fit.
Councillor W. Smart reported that a suitable candidate Mr. Daniel Jones had been found but was unable to attend this meeting.
Councillor J. Guy moved the Council accept the nomination of Mr. Daniel James and that Mr. R. Sweet be considered if Mr. James is unable to accept the position. This was approved unanimously.


107.     CEMETERY MEMORIAL GARDENS, PENCLAWDD:

The Chairman drew the Council’s attention to the need to refer to either the Cemetery Memorial Gardens or the War Memorial Gardens to differentiate between the two sites.
The Chairman referred to a meeting that occurred at the site involving all interested parties. Concerns had been raised over the condition of the site. It was agreed that a list of rules was needed for the site to specify the Council’s wishes with regard to the site and the Clerk should draw these rules up. It was further agreed that the site was in need of attention. Councillors agreed that the Clerk consult with the contractor and return to the Council with costings based on the sub committees’ recommendations.


108.     PENCLAWDD RECREATION GROUND, MATTERS CONCERNING NEW FACILITIES FOR BOWLING, TENNIS & WEIGHTS CLUBS:

The Chairman referred to the latest plan the Council had received from the architect Mr. N. L. Aubrey. The Council agreed to refer the plan to the clubs and seek further consultation.
Councillor J. Guy proposed that
(i) once the plan has been agreed by the clubs, the Council agree to accept the plan and following this the plan is then submitted for planning permission.
(ii) the Council agree to lease the footprint of the building to the Llanrhidian Higher Community Sports Association and ask for their agreement to accept the lease.
(iii) the Council agree to support the project as the MUGA in Llanmorlais is supported.
(iv) the Council request that the Llanrhidian Higher Sports Association begin the process of applying for grants for the project.
This was unanimously approved.


109.     CLERK’S REPORT:


The Clerk reported that in respect of the Council’s playgrounds, all the work that was recommended by the safety inspectors has now been completed. The swings in Three Crosses need parts that are no longer available so the Council’s contractor recommends the fabrication of parts to suit. This was unanimously approved.

 

The Clerk reported that a new Christmas tree for Crofty is required, it was unanimously approved to instruct the Councils contractor to proceed and order a suitable tree.


The Clerk reported on a quote to re fence the tennis courts in Penclawdd. It was agreed to defer this until the January meeting.

 

The Clerk reported on correspondence from the Council’s contractor regarding problems with the bark under the swing in Penclawdd. Councillor J. Guy proposed the Clerk and Councillor W. Smart consult with the contractor to produce a solution. This was unanimously approved.


The Clerk reported on correspondence with City & County of Swansea regarding the lease to Graig-y-Coed and the City Councils ongoing project with the Woodland Trust. The Clerk reported on an amendment to the lease that would allow the Trust project but in the event of that project failing, the lease would revert back to the previous conditions. Councillor J. Guy requested a full copy of any paperwork relating to this site from City & County of Swansea. This was unanimously approved.

The Clerk reported on the Community Hall in Three Crosses. The first phase of the project is complete and payment has been made, the building electrics need to be improved in line with current regulations and this has been approved.
 

110.     SUB COMMITTEE REPORTS:


No sub committee reports were submitted.

 

111.     ACCOUNTS FOR PAYMENT/FINANCIAL REPORT:

 

The accounts as detailed and agreed by the Clerk were passed for payment.

 

Thanks were made to the Big Lottery for their funding for the Community Hall in Three Crosses. This was unanimously approved.

112.     COUNCIL PROPERTY, LOTTERY FUNDING AND COMMUNITY PROJECTS:

 

Councillor C. Jones praised the memorial service but questioned why the public stood on the road. The Clerk and Chairman responded that this had always been the case but in future the public could be invited into the gardens to stand on the grass.


The Clerk reported the new gate for the Recreation ground in Penclawdd had been ordered and  the Contractor was proceeding with installation as soon as possible.

The Clerk reported the football club in Penclawdd wished to erect a shelter around the new seating on the pitch at Parc Hendy. It was unanimously approved they be given permission to do this.

The Clerk reported the Councils contractor has advised in a delay over the delivery of the playground equipment for Three crosses and Llanmorlais.





113.       SWANSEA CITY COUNCIL:

 

Councillor P. Tucker reported that flooding in Llanmorlais has been a big problem recently especially in New Road. Flooding has occurred in Hazel Tree Copse and Footpath 2 has also been flooded. Councillor Tucker reported that he had been in touch with Highways and that they were investigating the situation.


Councillor Lewis-Pudduck referred to the flooding problems in Hazel Tree Copse. Councillor Tucker further reported on the Councils efforts to relieve the flooding and the problems involved.

Councillor J. Guy proposed that Councillor Tucker pursues City & County of Swansea to raise the height of footpath 2 to help alleviate flooding. The Council approved this motion.

                                                     Councillor Tucker withdrew.

 

114.     PLANNING APPLICATIONS:

 

Applications received from the Local Planning Authority were read out.  The applications considered were:

 

2009/1613; 2009/1618; 2009/1626

 

 

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Councillor Tucker returned.

 

115.     CORRESPONDENCE:

 
  1. Penclawdd Brass Band – Invitation to Annual concert – 5th December – Councillor C. Jones agreed to attend.


  2. City & County of Swansea – Proposed Amendment to Footpath Number 9 – noted.


  3. Welsh Assembly Government – Further information regarding Community Asset Transfer Programme – grants for transfer of ownership from public sector to community ownership. - Councillors J. Guy & W. Smart to investigate.


  4. City & County of Swansea – Invitation for Chair to attend a concert celebrating the 40th anniversary of Swansea becoming a City – noted.


  5. Welsh Assembly Government – Notice of application regarding dredging at ‘Nobel Banks’ and ‘Helwick Banks’ – noted.


  6. Mid and West Wales Fire and Rescue Authority – Annual Action and Improvement Plans – noted.


  7. Welsh Assembly Government – Information regarding improvement of Fire and Rescue services in Wales – noted.


  8. City & County of Swansea – Notice of Community / Town Council Forum on 17th November – noted.


  9. Penclawdd Community Centre Management Committee – Request for letter of support for grant application for ‘I.T.’ facilities at Penclawdd Community Centre – Clerk to write letter of support.


  10. Gower Newsletter – noted.


  11. City & County of Swansea – Rural Development Plan – Further Information – noted.


  12. Welsh Assembly Government – Consultation, Local Government (Wales) Measure 2009 – statutory guidance – noted.


  13. Swansea Bay Newsletter – noted.


116.     FOOTPATHS, CYCLE PATHS AND BRIDLEWAYS:

 

Councillor C. Jones reported on the footpath behind the Graig-y-Coed field in Penclawdd. Councillor Tucker reported the City Council had no records on ownership of the footpath. Councillor J. Guy reported that the footpath was the property of Swansea City Council and it was agreed the Clerk write to City & County of Swansea advising them of the situation.

 

117.     DELEGATES’ REPORTS:

 

No reports were submitted.

 

118.     DATE, TIME AND VENUE OF NEXT MEETING:

 

The next meeting of the Council will be held at Crwys Community Centre, Three Crosses on Thursday 21st January, 2010 commencing at 7.00.p.m.

 

 

 

 

 

 

 

 

 

…………………..
Chairman