MINUTES OF THE MEETING OF

PENNARD COMMUNITY COUNCIL

HELD ON TUESDAY 10^TH FEBRUARY 2009

Present: Cllr. R. J. Cook� -� Chair Cllr. D. C. Hickery Cllr. L. James� Cllr. N. E. King Cllr. M. H. Layton Cllr. H. F. Langford Cllr. P. J. Middleton Cllr. G. T. Nash

Cllr. L. Silver Mr. B. L. Smith Cllr. Mrs. M. Smith Cllr. Mark Smith Cllr. A. C. Thomas Cllr. P. M. Waymark Cllr.W. Weeks

Apologies: Cllr. L. Irwin

09/240	DECLARATIONS OF INTEREST
	Cllr Waymark declared an interest as recorded in the Hall Committee Minutes of 5^th February 2009. Councillors A. Thomas, Mark Smith, M. Waymark, W. Weeks and the Clerk declared an interest in Minute 09/251 re cattle. Councillor Middleton declared an interest in the car accident referred to in the Hall Committee Minutes.
09/241	QUESTIONS FROM THE PUBLIC None
09/242	MINUTE 08/224 Approved, as amended by Cllr. Waymark and seconded by Cllr. Weeks. It was agreed that the Chair and Clerk report on how amended Minutes be recorded.
09/243	MINUTES OF THE SPECIAL COUNCIL MEETING� 12^TH JANUARY� 2009 Approved, as amended by Cllr. Weeks and seconded by Cllr. Waymark .
09/244	MATTERS ARISING None
09/245	MINUTES OF COUNCIL MEETING 12^TH JANUARY 2009 Approved, as amended, by Cllr. Nash and seconded by Cllr. James.
09/246	MATTERS ARISING None
09/247	MATTERS OUTSTANDING None
09/248	COMMITTEES
The public were excluded from the meeting for the following confidential items, (Minute Nos. 09/249 and 09/250).
09/249	FORMAL COMPLAINT BY THE CLERK AGAINST A MEMBER The Chair reported that he had mediated between the two parties concerned, and a satisfactory conclusion had been reached.
09/250	MINUTES OF FINANCE COMMITTEE 13^TH JANUARY 2009 The Minutes had been circulated with the Agenda about the appointment of an Assistant Clerk. The Minutes were approved, as amended. The Chair and Clerk to draw up a short list of candidates for interview.� The interview panel to be the Chair, Clerk, and Councillors Silver and King. �	BS
The public were invited to attend the remaining part of the meeting.
09/251	CATTLE ON THE PUBLIC HIGHWAY The problems of cattle on the public highway were discussed. It was agreed that a working party of Councillor Thomas, James and Hickery, together with Cllr. Mrs. Smith and a representative of the City and County of Swansea, meet Pennard Golf Club to explore ways in which this problem can be resolved.	BS
	It was also agreed that the erection of electrified wires around the greens be discussed with the Golf Club.
09/252	GRANTS OF RIGHT None
09/253	MATTERS OUTSTANDING � Green Path� -� Footpath Committee to look at finances which might be available. � Car Parking� -� Linkside Drive/Pennard Drive � no progress reported. � National Trust� - car parking fees and disabled access on footpath no 1 -� no progress reported	NK
09/254	COMMITTEES
FIELD COMMITTEE The Minutes of the Field Committees held on 16^th January 2009 and 2^nd February 2009, had been circulated and approved.
Decisions of Council: � Footpath Adjacent to Picnic Table Agreed that additional paving slabs be laid next to existing slabs making the path wider.		GN
� Proposed Footpath From Footpath 21 to base of wall leading from main entrance, recommended that a hardcore footpath be laid.� Materials to be paid for by Pennard Community Council, work executed by the Probation Service.� This was agreed.		GN
� Outside Lighting Agreed that advice be sought for the renewal of the outside lights, (type, quantity, position).		BS
� Pavilion Heating Agreed the purchase of three wall-mounted heaters to replace existing heating.� An additional wall socket required in the middle room to accommodate heater.		DH
� Practice Area The area has ridges and troughs which add to the muddy playing conditions. Agreed that the site be levelled and advice sought on type of foundation to be laid to alleviate future difficult playing conditions.		BS/ GN
HALL COMMITTEE
� The Minutes of the Hall Committee of the 5^th February 2009 were circulated and approved. � Agreed that the Bowls Club be given free use of the Hall on Saturday 24^th January 2009 whilst heating system not working. � Agreed that an appeal be made about the rating increase due to the hall now having self-contained toilets.		BS
� Following the recent bad weather, the Environment Committee had suggested that a Grit Bin be installed in the Hall car park. �Cllr. Mrs. Smith agreed to see if a bin could be installed by the City & County of Swansea, such bin to serve both the School and the Community Hall.		Cllr. MS
� Cllr. Middleton reported that due to a car parked alongside Squiggles Nursery fencing, access from the car park was reduced, resulting in a car hitting the gate post. It was agreed that Squiggles Nursery be asked to ensure staff did not park alongside their fence.� It was also agreed that the gate posts be removed.		BS PM
� Mr. Eley had written to thank the Council for free use of the Hall for the charity event.� This event raised �1,040.00 to be shared equally between the Motor Neurone Disease Association and the Alzheimer�s Society.
ENVIRONMENT COMMITTEE
The minutes of the Environment Committee on 3^rd February 2009 were circulated and approved.
Decisions of Council � Application be made for a grant under the Awards for All Wales Scheme in respect of tables for the Produce Market and staging for the Hall � Cllr. Middleton attend a meeting of South West Wales Farmers Market organisers in Penllergaer on 16^th February 2009.		AT/ HL PM
� The Clerk to check with insurers whether signed consent forms are required for children accompanying parents on a litter pick. � Agreed plenary powers to the Environment Committee for advertising costs, providing such costs are within the Environment Committee�s budget.		BS HL
� The City and County of Swansea be advised of potential danger of ice/snow falling off overhanging trees on the road from Kittle to Barland Quarry. � Bishopston Community Council be asked to pursue with the City and County of Swansea damage to trees due to ivy, on trees from Barland Quarry to Bishopston Road. � Bishopston Community Council be asked if permission could be given for a banner advertising the Produce Market to be placed on the railings at Northway, for a short period every month.		BS BS BS
FOOTPATHS COMMITTEE No report
BURIAL GROUND COMMITTEE The Minutes of the Burial Ground Committee, held on 25^th January 2009, were circulated and approved. � Decisions of Council Tenders be sought for the construction of two concrete strips to form the base for future memorial stones.		BS
PLANNING New Applications � 2009/0038 � 43a Pennard Road Single storey side extension with accommodation in the roof space. Objection on the grounds that the proposed development will intrude into agricultural land contrary to the Unitary Development Plan. Applications Approved by the City and County of Swansea � 2008/2068 � 28 Easterfield Increase ridge height � 2008/1868 � 7 Bendrick Drive Retention of casement window		BS
Enforcement � Great Kittle Farm � re unauthorised structure � Widegate Farm � re dumping unauthorised material Outstanding Planning Approval � Pen-y-Banc Farm � two applications still under consideration by the City and County of Swansea. Watching Brief � 76 Pennard Road
PARISH HALL/CHURCH COMMITTEE No report
NEIGHBOURHOOD WATCH Meeting scheduled with Chief Superintendent Matthias on 12^th February 2009.
COMMUNITY COUNCILS
� One Voice Wales � noted apology for mix up in time of training session on 19^th January 2009.
� The Institute of Local Council Management � noted that the Clerk has been accepted as a Fellow of the Institute of Local Council Management. � One Voice Wales � noted Swansea Area Committee Meeting to be held on 12^th February 2009. � One Voice Wales � agreed the Chair be nominated to attend the Buckingham Palace Garden Party on 14^th July 2009.		BS BS
PENNARD AREA COMMUNITY PARTNERSHIP PACP are looking for suitable projects to undertake in the Pennard area.

09/255	ACCOUNTS FOR PAYMENT � 10^TH FEBRUARY 2009
Payable to		Purpose	Cheque No.	VAT	Total
Budget Print D. Carosi C & CS M. Waymark SLCC K. E. Vending SWALEC Spencers Staples G. Nash J. Eley Charterbrook B. Smith Customs & Excise Killay Electrics C. Suttie P. Carosi A.Porter Neners P. M. Henwood Hancock & Brown M. Waymark G. Davies Parish Hall G. Davies		Produce Market Hall � window cleaning BACS refund Hall � cupboard lock Practitioners Conference Hall � crockery B. Ground � lighting Field � scarify������������������ 90.56 �������� - picnic table���������� 155.00 Ground Maint. Dec. 08 Field���������������������� ����������296.97 B. Ground����������������������� 263.91 B. Ground������������������������� 35.64 Pound������������������������������� 11.20 Hall���������������������������������� 30.32 Misc.������������������������������ ��26.55 Stationery, photocopying Field � pressure water fuel Field � kissing gate Signs Pay � February 2009������������ 1,225.00 Refund � ICLM fee����������������� 115.00 Tax/NI Field � heater and plug���������� 35.00 Hall � electric check�������������� 85.00 Hall � connect gas cooker���� ��93.78 Field � pay Hall � cleaning Ground Maint. Jan. 09 B. Ground����������������������� 252.05 Field�������������������������������� 289.16 Hall����������������������������������� 30.83 Misc.��������������������������������� 60.83 Field - Renew lock Hall � Misc. repairs Field � cupboards Hall � cupboard keys Hall � heating Hire of room Hall � hot water tap	2518 2519 2520 2521 2522 2523 2524 2525 2526 2527 2528 2529 2530 2531 2532 2533 2534 2535 2536 2537 2538 2539 2540 2541 2542	6.75 - - - 28.50 28.81 0.43 136.53 2.95 - - 70.20 - - 32.06 - - - 15.44 46.50 36.11 - 38.25 - 9.30	170.75 12.00 9,000.00 7.99 218.50 220.95 9.20 1,046.68 22.64 9.00 125.00 538.20 1,340.00 444.51 245.84 89.75 166.40 632.87 118.31 356.50 276.83 6.75 293.25 14.25 71.30 15,437.77

Additional cost over estimate for Produce Market and timber for Pavilion agreed.

BALANCES AS AT 10^TH FEBRUARY 2009

Current Account Deposit Account Gratuity Maintenance Less Cheques not presented

13,458.88 17,620.35 1,940.84 17,575.57 50,595.64 562.82 ___________ 50,032.82

Opening Balance Add Receipts Less Payments Balances

40.896.88 86,835.75 128,732.63 78,699.81 __________ 50,032.82

09/256	COMMUNICATIONS
Noted the following from: � WAG about Borrowing by Community Councils � City and County of Swansea about Traffic and Bus Stops at Kittle � Kidney Foundation about a sponsored walk � EU communication about Twinning � Rural Swansea Action about job vacancies with RSA � City and County of Swansea � Waste Forum Meeting, 12^th February 2009
09/257	COMMUNITY WEBSITE Next meeting scheduled for Wednesday, 11^th February 2009.
09/258	FREEDOM OF INFORMATION Cllr. Mark Smith circulated a paper in response to the mandatory requirements under the Model Freedom of Information Scheme. Some minor changes only required to Pennard Community Council�s existing policy. Need to be pro-active in advertising the policy. Cllr. James also drew attention to the Rhosilli scheme advertised on their website.	BS/ MS
The meeting closed at 9.30 pm.