MINUTES OF A MEETING OF PENNARD COMMUNITY COUNCIL HELD ON

10 MAY 2010 AT PENNARD COMMUNITY HALL

Present Mrs H Langford – Chair Mr G T Nash

Dr R J Cook Mrs L Silver Mr W Weeks Mrs L James

Mr P Middleton Dr M Waymark

Mr A Thomas Mr L Irwin

Mr N King Mr C James - clerk

Apologies for Absence Mr M Smith, Mr D Hickery

In Attendance Cllr M Smith

Declarations of Interest - None

Questions from the public - There were none. It was agreed to discuss the usefulness of this item at the next meeting.

2010/56 Minutes of Meeting held on 15 April 2010

Amendment was made to 2010/41: the One Voice Wales presentation was about the way the Welsh Assembly Government (WAG) works. Acceptance was proposed by R Cook, seconded G Nash and approved.

2010/57 Matters Arising from the Minutes - None

2010/58 Minutes of Meeting held on 6 February 2010

It was noted that minute numbers for January and February 2010 were duplicated.

2010/59 Matters Outstanding

Cannisland Bus Stop – the application is still with the WAG. Item to be removed from next agenda.

Access to Doctor’s surgery – L James is still researching. Item to be removed from next agenda.

2010/60 Accounts for Payment

The following were approved for payment:

In view of the difficulties experienced with the EoN invoice for gas for the hall it was agreed that the EoN account would be converted to a monthly direct debit (with a 4% reduction in rate). CJ

Standing orders to be reviewed to ensure they properly cover processing of direct debits. MS

2010/61 Committee Reports

Planning

The following decision was noted:

2010/0410 91 Southgate Road – single storey side and rear extension – approved.

There was no objection to the following applications:

2010/0303 64 Southgate Road – retention of use for production and sale of welsh cakes – amended plans.

2010/0591 Plot 33, Burrows Close, Southgate – detached dwelling.

2010/0645 70 Pennard Drive, Southgate – rear conservatory.

There were objections to the following applications:

2010/0503 Land to rear of 25 Southgate Road – detached dwelling with attached garage – over intensification of area. Also comment that, as a currently green area will be almost completely replaced with hard landscaping, a condition for a permeable driveway should be placed.

2010//0576 Windy Ridge, Sandy Lane – replacement dwelling – application does not accord with the Sandy Lane development plan.

Site visits to be arranged for:

2010/0394 Sunnyside, Phillips Field – retrospective retention and completion of replacement chalet.

2010/0667 Kittle Hill Farm – construction of anaerobic digestion facility.

The Kittle Hill application would need to be considered by the full council and a public meeting would be arranged for 17 May, with the applicant to be present to explain the proposal.

2010/62 Sub Committee Reports

Footpaths

Cllr M Smith reported that the dangerous boardwalks had been removed from the Golf course.

Green Path

The Working Party would meet the City & County footpaths officer on 11 May.

Field – G Nash

Two tenders received for sanding and varnishing the table and seats. Agreed to accept the lowest tender, from A Porter. CJ

Two tenders received for repair of damage made by moles. Agreed to accept the lowest tender, from A Porter. CJ

The maintenance of the play area had been completed. Caroline Marshall of the City & County to be thanked for facilitating the temporary footpath closure. CJ

Investigation of the damaged basketball hoop suggested repair/replacement would be expensive. Referred to the Field committee to propose a solution.

Murton Rovers to be invoiced for unauthorised training on 4 May. CJ

With the completion of football season the clerk would recall Community Council keys from the football clubs. CJ

Hall – M Waymark

Painting. It was confirmed that the correct colour was clearly understood. M Waymark proposed that the lowest tender, from C J Else (S. Wales) Ltd, be accepted, subject to satisfactory references and certificates. Seconded W Weeks and agreed with 1 abstention. CJ

Sealing the hall floor. M Waymark reported on her investigation. She proposed, seconded by N King, that plenary powers be given to the Hall committee to consider both quotes and accept one. Agreed with 2 abstentions.

Squiggles were proposing that the space available to them be expanded to cope with demand. It was agreed that the Hall committee would meet with Squiggles and bring proposals back to Council.

As Margaret Waymark was retiring as chairman of the Hall committee it was unanimously agreed that a formal vote of thanks be recorded for her efforts on behalf of the Council over many years.

Environment – P Middleton

The market garden proposal for the school grounds was being progressed. Planning permission would be required.

P Middleton was investigating, with BayTrans, the possibility of painting the concrete bus shelter at the top of Linkside Drive. Issues were funding and Cllr M Smith advised the council of the reluctance by City & County of Swansea.

Revision of the road markings at the bus stop at Pennard Cliffs would be carried out shortly.

The mobile fast food outlet, China Boy, had returned.

Burial Ground – W Weeks

An unauthorised burial of ashes had taken place recently. W Weeks to take this up with the funeral director concerned. WW

2010/63 Other Committees

Parish Hall – N King

The kitchen was being refurbished.

PACP – L James & M Smith No meeting

Neighbourhood Watch – G Nash

Noted that there had been some minor vandalism in the area of the field.

Community Council Forum No meeting

One Voice Wales – R Cook No meeting

2010/64 Communications

The Pound. Two letters from the public regarding the protection of the wild flowers growing there. PCC had agreed to stop maintenance of the pound in 2009 but it had not been taken out of the maintenance contract. Agreed the chairs of the field and hall sub-committees and the Chair and Vice-Chair would discuss a review of the maintenance contract. HL, PM, LI, GN

Clerk to respond to letters received. CJ

George J Isaac & Son Ltd. Revised rates for 2010 referred to Burial sub-committee.

Neighbourhood Watch. Latest information leaflets.

Welsh Assembly Government. A Shared Community – guidance on relationship building measures and charters for unitary authorities and community and town councils.

Park Road. Noted message from a member of the public about the outcome of the Ombudsman’s review.

2010/65 Grants of right None

2010/66 Facebook and PCC logo

Agreed that Facebook was a useful communication facility for the Council and it would be set up for all councillors as quickly as possible. PM

All councillors to test new logo for acceptability, printing etc., and comment to PM & CJ All

2010/67 Twinning

Send holding response to Passage West Town Council pending sub-committee deliberations. CJ

2010/68 Standing orders

At 9.50pm it was agreed to suspend standing orders in order to complete the last two agenda items.

2010/69 Insurance

AT had obtained an alternative quotation for the insurance renewal which offered a better policy for considerably less, particularly for a 3 year agreement. It was agreed to accept the alternative policy for a 3 year period. It was also agreed that AT notify the company of a claim made in 2009 and to seek to increase the replacement pavilion cover. Agreed AT to progress renewal provided the additional premium did not exceed £100. AT

2010/70 Council Contacts

Councillors to advise the clerk on all details they were willing to be made public so that a new contact sheet could be produced. All, CJ

The meeting closed at 10.15 pm.