MINUTES OF THE MEETING

OF PENNARD COMMUNITY COUNCIL

HELD ON TUESDAY 10^TH JUNE 2008

Present: Dr. R. J. Cook� -� Chair Mr. D. C. Hickery Mr. L. Irwin Mrs. L. James Mr. N. E. King Mrs. H. F. Langford Mr. M. H. Layton Mr.P. J. Middleton		Mrs. L. Silver Mr. B. L. Smith Councillor Mrs. M. Smith Mr. M. Smith Mr. A. C. Thomas Dr. P. M. Waymark Mr. W. Weeks	Apologies: Mr. G. T. Nash
08/105	Declarations of Interest Mrs. Langford declared an interest in Planning Application 2008/1041. Mr. Layton declared an interest in Footpaths 42/43/48. Dr Waymark regarding 08/116 � Hall booking
08/106	Questions by the Public None � leave as Agenda item until review in November 2008.
08/107	Minutes of 12^th May 2008 Approved by Dr. Waymark and seconded by Mr. Smith, as amended.
08/108	Matters Arising None
08/109	Former Surgery Agreed response of Hall Committee to Astley Samuel Leeder about initial letting enquiry. Agreed to advertise on the Gower Website.			BS
08/110	Allotments Noted no response from the public to advertisement.� Include an item on the Council�s next Newsletter.
08/111	Bus Service from Southgate to the Mumbles Noted that 21 expressions of interest received about the proposal.� Agreed no further action.
08/112	Accounts Noted planned maintenance budget and �3,000.00 paid in error to Pennard Community Council by the City and County of Swansea. Noted that DH/MS/LI/ML/PM now signatories to cheques.

Accounts for Payment as at 10^th June 2008
Payable to	Purpose			Cheque No.	VAT	Total
Playground Suppliers Express Metals Staples SLCC B. Smith Inland Revenue Welsh Water M. Waymark Isaacs Parish Hall C. Suttie BT	Field � One sheet of Skatelite Pro Field � Mild steel plate Stationery Local Council Administration Pay � June������������������� ��598.14 Qtrly Exp.��� Internet������� 50.94 �������������������� Mileage���� 240.31 �������������������� Telephone�� 23.70 �������������������� Postage������ 31.32 Tax/NI Field C. Hall � Mailbox Field � Garage Keys Garden of Remembrance C23 Use of Room Field � Maintenance C. Hall � Telephone			2385 2386 2387 2388 2389 2390 2391 2392 2393 2394 2395 2396	26.08 11.65 2.94 9.24	175.08 749.65 19.76 55.95 904.41 171.02 320.39 52.14 75.00 13.50 43.00 66.57
Spencers	Field BG Misc Pound Misc Hall Ramp	April 296.92 263.91 35.64 30.32 26.55 - -	May 296.97 263.91 35.64 11.20 26.55 30.32 50.00	� 2397	239.41	1,607.39
Welsh Water SWALEC C&CS P. Carosi C & C Swansea	Hall � Water C. Hall � Electricity C. Hall � Rates C. Hall � Cleaning Refund			� 2398 �� DD �� DD 2399 2400		306.28 119.00 128.00 160.00 3,000.00 7,967.14

Balances as at 10^th June 2008

Current Account Deposit Account Gratuity Maintenance Less Cheques not presented

32,998.57 1,499.03 1,915.94 17,350.08 53,763.62 520.00 53,243.62

Opening Balance Add Receipts Less Payments Balances

40,896.88 29,126.81 70,023.69 16,780.07 53,243.62

Planned Maintenance Budget as at 16^th April 2008

	Playing Field	Comm. Hall	Burial Ground	Total
2004/05	1,500.00	1,500.00	500.00	3,500.00
2005/06	1,500.00	1,500.00	500.00	3,500.00
2006/07	4,000.00	1,500.00	500.00	6,000.00
2007/08	-	2,000.00	500.00	2,500.00
2008/09	5,000.00	-	500.00	5,500.00
	12,000.00	6,500.00	2,500.00	21,000.00
Less Balances	-	4,500.00	-	16,500.00
	12,000.00	2,000.00	2,500.00	16,500.00

08/113	Community Channel Mrs. James gave a progress report on the meeting held on the 2^nd June 2008, and that One Voice Wales were organising training packages for Members.
08/114	Grants of Right Agreed for Mr. R. Nix, Plot C23.
08/115	Matters Outstanding Green Path � concern expressed at the City and County of Swansea not cutting back the hedge far enough on Pennard Road.�� Also residents had placed stones on the verge to prevent car parking, resulting in grass cutting being restricted. Insurance � confirm Minute 08/102 re Kittle Residents Association� S137 Grant to be deferred pending review of Kittle Residents Association�s future requirements.
	Car Parking � Linkside Drive/Pennard Drive � noted letter to the Chief Executive of the City and County of Swansea, but no reply received to date.� Councillor Mrs. Smith outlined proposals under consideration for restricted parking for residents only.
	Fencing, Barland Quarry � deferred.
08/116	Committees
	Planning Committee
	New Planning Applications: Application No:� 2008/0955� -� 75 Linkside Drive, Southgate Single storey rear extension Decision:� No objection
	Application No:� 2008/0962� -� 10 Beaufort Drive, Kittle Single storey side extension Decision:� No objection
	Application No:� 2008/1041� -� 29 Three Cliffs Drive, Southgate Single storey side extension Decision:� Site visit
	Application No:� 2008/1139� -� 54 Pennard Drive, Southgate Two storey side/rear extension incorporating a garage, single storey rear extension and front canopy Decision:� Site visit
	Application No:� 2008/1140� -� 5 West Cliff, Southgate Front extension Decision:� Site visit
	Decisions of the City and County of Swansea
	Application No:� 2008/0640� -� 47 Beaufort Drive, Kittle Detached garage Decision:� Approved
	Application No:� 2008/0673� -� 10 Meadowcroft, Southgate Single storey extension Decision:� Approved
	Application No:� 2008/0464� -� �Ellwood�, Hael Lane, Southgate Single storey extension Decision:� Approved
	Application No:� 2008/0557� -� Widegate Field Three stables and tack room Decision:� Approved
	Application No:� 2008/0764� -� Land rear of 27 Anderson Lane Residential development Decision:� Refused
	Outstanding Enquiries with the Chief Executive, C & C of Swansea If no response to our letter of the 30^th April 2008, refer to the Ombudsman.
	Hall Committee
	� Minutes of the Hall Committee of 5^th June 2008, as circulated, were approved. � Draft Contract Letter to cleaners circulated was agreed � Spencers to be asked to cut the grass behind the hall � The request for the hall on Sunday evening, 20^th July 2008, for Year 6 pupils end of year party, not agreed as hall pre-booked. ������ (M Waymark declared an interest)	MW/LS/ BS MW BS
	Field Committee
	� Minutes of the Field Committee of 31^st May 2008, as circulated, were agreed. � Agreed for the Carnival Committee for free use of the field and tables from the hall, for the period 18^th � 20^th July 2008, was agreed. � The draft Contract letter to Mr. Suttie was deferred for further consideration. � Letter from SMP Playgrounds about natural play noted. � Councillor Mrs. Smith reported that the City and County of Swansea would be delivering gates to the field, which Pennard Community Council would then have to erect.	LS/ GN MW
	Burial Ground Committee
	The Minutes of the Burial Ground Committee held on 22^nd April 2008, were agreed.
	Parish Hall/Church
	Noted letters from St. Mary�s Church thanking Pennard Community Council for their S.137 Grant, and advising differences with their architect resolved, meaning that work to the Church can now proceed.
	Footpaths Committee
	� Minutes of the Footpaths Committee, held on 4^th June 2008, were agreed. � City and County of Swansea to be advised that the styles on Footpaths 42/43 near the Poultry Farm need repairing, and the fencing erected by the land owner along footpath 48 is encroaching on the path itself, and footpath 55 is badly overgrown.	BS
	Neighbourhood Watch
	Noted letter from Neighbourhood Watch about cars parking partially on the pavement.
	Community Councils
	Community Forum on 17rth June 2008 noted One Voice Wales Area Committee on 14th June 2008 noted. One Voice Wales invitation to attend their stall at the Eisteddfod in Cardiff noted.	RC RC
	Pennard Area Community Partnership
	No report.� AGM on 11^th June 2008.
	Environment Committee
	Minutes of the Environment Committee held on 20^th May 2008 noted.
08/117	Correspondence Noted from:
	� Mencap requesting a donation � University of Gloucester � Summer Seminar � Swansea Metropolitan University � invitation to celebrate their new title on Tuesday, 4^th September 2008.� The Chair to attend.	BS
	� Welsh Assembly Government � about litter, dogs, graffiti, fixed penalty notices. � Countryside Council � information booklet � Gower Society about the number of caravans in Gower under revised UDP Plans. � Childline � request for donation � Calor Gas Village of the Year competition � referred to Kittle Residents Association � City and County of Swansea, Standards Committee Vacancy � Chairman nominated. � South Wales Police � vacancies for independent Members � City and County of Swansea Annual Report of Archivist 2007/08 � Ombudsman Annual Report 2007/08 � Carmarthenshire Growers Plan Fair at Stradey Castle 14^th June 2008. � Pennard School about work to be carried out during July and August 2008.	BS BS
08/118	Resurfacing Southgate Road
	Concern expressed about the inconvenience to residents due to the resurfacing of Southgate Road, and whether better communication by the City and County of Swansea might have prevented any misunderstanding or difficulties arising.� Agreed to write to C&C Swansea regarding concerns.� Mr. King left the meeting.	BS
08/119	Sandy Lane
	Concern that heavy lorries using Sandy Lane from Parkmill was deferred to July meeting.	GN
08/120	Surgery for County Councillors
	It was agreed that the small hall be made available for the County Councillor�s Surgery on a Sunday morning, as required.� Details left to the Clerk and Councillor Mrs. Smith.	BS
08/121	Bus Stops
	The City and County of Swansea be asked to clean/repair the following bus shelters: � Kittle adjacent to the shops � Pennard Road near the Church (repair and clean, renew broken glass, remove the window frame and repair fascia � Pennard Road near School � clean, remove graffiti, repair � Cannisland � Councillor Mrs. Smith reported elevated paved area for bus stop in hand	BS BS BS
	The meeting closed at 9.57pm.