MINUTES OF THE MEETING OF

PENNARD COMMUNITY COUNCIL

HELD ON MONDAY 10^TH SEPTEMBER 2007

Present: Mr. G. W. Gregory� -� Chair Ms. C. Bryden-Smith Dr R. Cook� Mrs. L. James�� Mr. N. E. King Mr P Lanfear Mrs. H. F. Langford Mr. G. T. Nash Mrs. E. Radcliffe� Mr. B. L. Smith Councillor Mrs. M. Smith Mr. A. C. Thomas Dr. P. M. Waymark

Apologies: Ms. A. Gerke Mr. W. Weeks

07/111���� WEBSITE PRESENTATION Mrs. James gave a fifteen-minute talk on the Gower Website, its current position, and suggested way forward.
07/112	DECLARATIONS OF INTEREST
The Clerk declared an interest in Planning Application 2007/0921. All Members declared an interest in Planning Application 2007/1811.
07113	MINUTES OF 16^TH August 2007
Approved, as amended, by Mrs. Langford, and seconded by Mr. Nash.
07/114	MATTERS ARISING
No matters arising
07/115	CO-OPTION
Councillor Mrs. Margaret Smith was co-opted for the vacant post of Community Councillor for the Pennard Ward.

07/116	DATES OF COUNCIL MEETINGS
Dates, as circulated with the agenda, agreed.
07/117	SAND DREDGING
�Mr. King was thanked for his draft reply on Sand Dredging.� Agreed that the letter, as amended, be sent off to EMU Ltd. and copied on the Gower Website.
07/118	LITTER ON THE FIELD
Discussed as Field Agenda item.
07/119	OUTSTANDING CONCERNS WITH THE CITY AND COUNTY OF SWANSEA
The Clerk had circulated 16 cases of outstanding correspondence with the City and County of Swansea.� Two have now been resolved; one about the five yellow Police notices will be dealt with by Cllr. Smith and one the Clerk to pursue with the City and County of Swansea, Chief Executive, about Pennard Area Community Partnership.		MS BS
07/120	PROPOSED NURSERY
The Clerk reported that Ms. M. had regretfully withdrawn her interest in setting up a nursery in the former surgery premises. It was agreed that the Clerk write to the remaining three interested parties, asking if they were still interested in taking over the premises.� If they were interested, replies with a Letter of Intent to be received by 21^st September 2007. If no response, agreed to place with two estate agents dealing with commercial premises. Eleven tenders had been sent out for the work to the nursery and hall, with four replies.� The lowest tender from P. J. Carpentry was noted but would possibly require amendment if the new tenant required a different layout.� P J carpentry to be advised of the situation and to given the opportunity to tender again when a tenant had been found.		BS BS BS
07/121	PUBLIC ENQUIRIES
The Chair proposed that members of the public be given the opportunity to ask questions in the 15 minutes prior to council meetings.� Various suggestions were discussed as to how this would be best achieved.� Agreed that there be an agenda item �Questions notified in advance by Members of the Public� and that the public would inform the Clerk or Chair before the start of the meeting.� This was to be for a trial period of two months.		BS

07/122	FACILITIES FOR YOUTHS
Dr. Waymark will update the October meeting on the proposed skateboard ramp.							MW
07/123	COUNCILLOR MRS. M. SMITH
See Appendix 1. �
07/124	COMMITTEES
PLANNING The Minutes of Planning Committee of the 20^th August 2007 were approved.
New Applications							BS
� Application 2007/1642� -� �Hedgeways� High Pennard An amended Planning Application had been received.� However, this did not significantly change the views expressed by Planning Committee of the 20^th August 2007.� Agreed to advise the Planning Department of Pennard Community Council�s concerns as expressed previously.
� Application 2007/1953� -� 91 Southgate Road, Southgate Alterations to roof and increase in ridge height of original dwelling by approximately 2.0 metres to provide front balcony and first floor living accommodation and single storey side/rear extension with roof space living accommodation. Decision:� Site visit
� Application� 2007/1890� -� Langrove Health Club, Parkmill Part demolition of health club and change of use of ground floor with two storey side extension, single storey side extension, attached garage and front porch to form a detached dwelling house. Decision:� Site visit with plenary powers
� Application� 2007/0921� -� 54 Southgate Road, Southgate Amended Plans:� Demolition of existing dwelling and replacement two storey detached dwelling. Decision:� Site visit with plenary powers
� Applications approved by the City and County of Swansea Application 2007/1397� -� 21 Three Cliffs Drive�� ��� two storey extension Application 2007/1378� -� 6 Pennard Drive�� ��� two storey extension
Application 2006/2702� -� Plot 32, Burrows Close�� ��� detached dwelling���� Application 2007/1106� -� Land adjacent to Norton Drive�� ��� lop sycamore and two ash trees
Application 2007/1446� -� Hunts Corner�� ��� single storey front and side extension and detached agricultural dwelling Application 2007/1242� -� 20 Three Cliffs Drive�� ��� single storey side extension Application 2007/1042� -� 20 Bosco Lane�� ��� retention of rear conservatory and 2.5m well
� Appeals Application 2007/1315� -� 47 Beaufort Drive � detached garage
� The Gower Society The Gower Society had written expressing concern at the way in which 76 Pennard Road application had been dealt with.� Letter noted.
� Land off Burrows Close The City and County of Swansea had replied to Pennard Community Council�s concerns that the road and pathways not brought up to highway standard before occupation of the houses.� This being pursued by the City and County of Swansea.
HALL
� Car Park� Drainage Tenders received opened on 7^th September 2007: Spencers - �4,867.56 plus VAT Alan Williams � no reply Bulldog Groundworks - �2,800.00 plus VAT (Option �2,850.00 plus VAT) Beeline Groundworks � no reply Paul Hughes � no reply Classic Driveways - �2,750.00 Agreed to accept the lowest tender from Classic Driveways.							BS
� Hedge round car park This to be dealt with after the drains installed and partly as part of the maintenance contract.
� Telephone Dr. Waymark reported that the police still appear to be using the hall telephone, despite having their own telephones.� This to be brought to the attention of the Police.�							BS
FIELD Play equipment safety surface� -� Dr. Waymark gave an explanation of the additional cost of safety surfacing carried out by DCM. C. Suttie� -� agreed revised job description and pay (details in Appendix 2). Litter bins � agreed to purchase a litter bin from Glasdons at a cost of �211.97. Garage roof and two goal posts� �� Dr. Waymark reported repairs in hand. Litter � comment made on the amount of litter left after the Carnival and the excellent job of cleaning up afterwards.
BURIAL GROUND Dr. Cook reported that a site visit to be arranged as a follow-up to the request that plinths and plants be removed from the front of headstones.� Further report to October meeting on action recommended. �						RC
PARISH HALL/CHURCH Mr. King reported that renovation to the Parish Hall would commence in November.
FOOTPATHS Mr. Lanfear reported that the boardwalk and bridge at the river leading to Three Cliffs Bay is in poor condition.� Agreed to ask Spencers to cut the grass between the steps to the doctors and the end of Park Road.
NEIGHBOURHOOD WATCH Mr. Nash reported that the next meeting would be on 8^th October 2007.
COMMUNITY COUNCILS
� One Voice Wales (OVW)� Newsletter noted Area Committee 11October 2007 and Annual General� Meeting on 13^th October noted.						RC
� Community Forum Next meeting 18^th September 2007 noted						GG
� Clerks� and Councils� Newsletter� noted � The Clerks� Newsletter noted
PACP No report
ENVIRONMENT COMMITTEE It was agreed that consideration be given to a joint meeting with the City and County of Swansea about highway street clutter.						GN
07/125	CORRESPONDENCE
Noted the following from: � City and County of Swansea re benefits� promotion, museum exhibits, and reminding Community Councils that they must keep up to date Members� Declarations of Interest. � Childline and British Red Cross requests for funding � Commons Commissioner� re review of commons registration � Age Concern AGM 25^th October 2007 � Welsh Assembly Consultation Paper on a 15 year community strategy � Pennard Golf Club�s response to ragwort and access to Pobbles Beach � 53 Southgate Road about car parking congestion, intrusive highway signs, condition of public toilets, dog mess and speeding cars. � 106 Pennard Road about new signs in vicinity of Pennard School. � Ms. Adele Gerke re 76 Pennard Road, Hunts Corner, ragwort, yellow Police signs, car parking, Southgate Road and Hedgeways.						LJ BS BS
07/126	COMMUNITY CHANNEL
See paragraph 07/111
07/127	ACCOUNTS FOR PAYMENT AT 10^TH SEPTEMBER 2007
Payable to � Inland Rev. B. L. Smith D. Carosi Staples C. Suttie BT DCM M. Waymark P. Carosi Killay Elect.		Purpose Tax/NI Pay������������������ -�� 530.86 Keys���������������� -���� 10.00 Quarterly Exp. Telephone������ -����� 21.95 Stamps����������� -����� 27.74 Mileage���������� -������ 81.15 Internet����������� -������ 14.95 Hall � window cleaning Stationery Field� -� cleaning/supplies Hall � telephone Field� -� safety surface Field� -� payment for line marking & keys, pavilion, paint Hall� -� cleaning Hall� -� lighting	Cheque No. 2255 2256 2257 2259 2260 2261 2262 2263 2264 2265	VAT - - - 2.01 - 9.67 498.23 - - 73.82	Total Due 181.56 686.65 12.00 13.49 76.00 69.44 3,345.23 59.86 60.00 495.67 �4,999.90

BALANCES AT� SEPTEMBER 2007
Current Deposit Gratuity Planned Maint. Less Cheques not presented	21,601.25 15,346.82 1,872.94 13,552.63 52,373.64 1,080.45 51,293.19	Opening Balance Add Receipts Less Payments Balances	43,910.04 29,104.37 ����� _______ 73,014.41 21,721.22 51,293.19

07/128	GRANTS OF RIGHT�
None
07/129	MATTERS OUTSTANDING
� Green Paths � No report � Kittle Car Parking � noted comments of the City and County of Swansea about one hour car parking proposal � Golf Club � No report
The meeting closed at 9.40pm

APPENDIX� 1

COUNCILLOR MRS. M. SMITH

New Items
ER	Dog toilet bins need to be emptied more regularly.
LJ	Pennard Road � concern at Ragwort.� Clerk also to write to DEFRA asking who is responsible.			BS
Outstanding from 16.05.06
SM	Pennard Road � repair footpath barriers leading to Pennard Drive and the new Surgery.			BLS
Outstanding from 13.07.06
GN	Linkside Drive � concern at condition of pavement adjacent to No. 6.� (Review in January 2007).
Outstanding from 16.11.06
LJ	Kittle � some parts of the pavement repaired, other parts still need repairing.
Outstanding from 11.12.06
ER	Pennard Road � one bollard demolished on area covered in Tarmac.� City and County of Swansea say that both bollards to be removed but Tarmac to remain.� Query if wooden bollards can be installed.� Can Pennard Community Council then seed over Tarmac area.� (No reply from the City and County of Swansea). New occupant of adjacent land, so original problem alleviated.� Concern of aesthetic appearance of existing bollards and Tarmac in an Area of Outstanding Natural Beauty.			BLS
Outstanding from 15.01.07
LJ	Kittle to Barland Quarry City and County of Swansea say fencing completed.� As fencing NOT completed, can this be done to match existing fencing.� (Health and Safety issue).� City and County of Swansea reiterate fencing completed and no risk to pedestrians.� The Clerk to contact Reena Owen confirming that fencing NOT� completed.� No reply as at 18^th July 2007.			BLS
GG	Kittle to Barland Quarry � branches breaking off trees.� As the Clerk had received no acknowledgement from Cuddy�s, the City and County of Swansea be asked to pursue.			BLS
Outstanding from 13.02.07
GN	Asked if bus shelter at Linkside Drive/Pennard Road could be repaired, (particularly the apex) and cleaned.			BLS
Outstanding from 14.03.07
AG	Concern at the flooding of the main road at the entrance to Cannisland Park.
MW	Concern about potholes near 46 Southgate Road. �
ER	Can the �accident� sign at the top of Mayals Road be updated?			BLS
			Can the rusting sign to Meadowcroft be removed?
Outstanding from 14.05.07
WW		� Southgate Road near roundabout � remove rusty box (SWALEC ?) � Southgate Road near roundabout � clean/renovate bus shelter Southgate Road � five yellow signs about theft from cars need relocating in less intrusive area.� No reply from the City and County of Swansea.�		BLS MS
Outstanding from 12.06.07
ER		Highway signs all over Pennard.� Can these ugly intrusive signs be replaced by signs more appropriate for a rural area? Members to photograph intrusive signs and send direct to the City and County of Swansea.
Outstanding from� 12.07.07
MW		Confirmation is requested that re-surfacing the whole of Southgate Road is on the City and County of Swansea�s list. MS stated this had been agreed but CC would like a copy of the letter.
LJ		Kittle Hill Lane � can Kittle Hill Lane from the Egg Farm to Fairwood Common be resurfaced.
Outstanding from 16.08.07
HL LJ	Fairwood Common � cattle grid near Kittle Hill Lane uneven Pennard Road � branches overgrown on to pavement opposite No. 39.� Further letter to be sent to Jill Day.				BLS BLS

APPENDIX� 2

MR. COLIN SUTTIE� -� GROUNDSMAN

Current Arrangement:

Groundsman�s services� -� �10.00 per senior match

Cleaning, etc. 0ne hour at �6.00 per hour weekly and bi-weekly June � August

Proposed new arrangement:

Groundsman�s services� -� �12.00 per senior match

Cleaning etc1� hours at �7.50 = �10.75 per week all year to include collecting and emptying litter one once per week.

NB

We do not pay for holidays as self-employed.