MINUTES OF THE MEETING OF

PENNARD COMMUNITY COUNCIL

HELD ON WEDNESDAY 11^TH MARCH 2009

Present:

Cllr. R. J. Cook� -� Chair

Cllr. D. C. Hickery

Cllr. L. Irwin

Cllr. L. James�

Cllr. M. H. Layton

Cllr. H. F. Langford

Cllr. P. J. Middleton

Cllr. L. Silver

Mr. B. L. Smith

Cllr. Mrs. M. Smith

Cllr. Mark Smith

Cllr. A. C. Thomas

Cllr. P. M. Waymark

Cllr.W. Weeks

Apologies:

Cllr. N. E. King

Cllr. G. T. Nash

09/259	DECLARATIONS OF INTEREST
None
09/260	QUESTIONS FROM THE PUBLIC
None
09/261	MINUTES OF 10^TH FEBRUARY 2009
Approved as amended by Cllr. Waymark and seconded by Cllr. Hickery
09/262	MATTERS ARISING
The public were excluded from the following confidential item.
Appointment of Assistant Clerk (Minute 09/250) Council agreed the appointment of Mr. Colin Stacey as the Assistant Clerk, starting on 1^st April 2009, subject to satisfactory references.� (Plenary powers had been given to the Chair, Councillors L. Silver, N. King and the Clerk for appointing an assistant).		BS
The public were invited to attend the remaining part of the meeting.
09/263	CATTLE ON THE HIGHWAY (Minute 09/251)
Council agreed that Pennard Golf Club be advised about Pennard Community Council�s concern of cattle on the highway as this will be subject to review once the comments of the City and County of Swansea received.		BS

09/264		COMMUNITY CHANNEL
Cllr. James reported that the Website Working Party was concerned at maintenance costs of the website and that a review is currently underway with regard to restructuring of the Website.� Members were asked to consider Rhossili Community Council�s entry as a best practice template for Model Freedom of Information Scheme.�

09/265		GRANTS OF RIGHT
None
09/266		MATTERS OUTSTANDING
� Green Path � financial assistance being looked at by both the Footpath Committee and County Councillor Margaret Smith.� (Possible use of sustainable and rural development funding).� Target 2010/2011 for action.� � Car Parking -� Linkside Drive/Pennard Drive � no progress to report. � National Trust � no progress on car parking at the cliffs or disabled access on footpath 1. �				MS
09/267		COMMITTEES
FINANCE� -� No report
FIELD� -� No report
HALL � Minutes of the Hall Committee held on 7^th March 2009 circulated and approved. � Noted letter of appreciation from First Responders for free use of the Community Hall. � Decisions of Council � none
ENVIRONMENT � The Minutes of the Environment Committee held on 3^rd March 2009 had been circulated and were approved. � Decisions of Council Letter to be sent to Swansea Council requesting clarification of whether it is possible for them to undertake enforcement action in respect of dog mess on private land.� (Letter to be sent to Chief Environmental Health Officer expressing concern that dog litter bins not emptied often enough, resulting in dog litter being left in plastic bags on the pavement.� This poses a risk to health, apart from the unsightliness				BS Cllr. Mrs. Smith
FOOTPATHS� -� No report
BURIAL GROUND � Ten tenders sent out for concrete base on which future memorial stones will stand. � Four tenders received and opened by the Chair and Clerk on 10^th March 2009:-
	Dunn Landscapes GEM Landscapes G. Isaac A. L. Porter		�� 979.00 �� 998.00 1,365.00 1,520.00
�� It was agreed that the lowest tender by Dunn Landscapes be accepted.				BS
PLANNING New Applications � 2009/0244 � 8 Highfield, Pennard Road, Kittle Two storey side/front extension, addition of pitched roof to existing single storey rear extension, side canopy, rear balcony and detached garage. No objection to additions to house Objection to detached garage on the grounds of its location in front of the building line, concern at the size and number of windows and also that number of windows appears to differ on the different elevations contained within the plans. � 2009/0247 � 5 Browns Drive, Southgate Single storey side extension No objection				BS
Applications approved by the City and County of Swansea � 2008/2148 � 68 Southgate Road, Southgate Two storey and single storey side extension, including public convenience. � 2008/2311 � 7 The Drive, Southgate Part two storey, part single storey rear extension
Councillor I. M. Richard, Craigcefnpark � Noted email from Councillor Richard seeking support for objections to wind turbines at Mynydd-y-Gwair.
Enforcement � Great Kittle Farm � unauthorised structure � Widegate � dumping of unauthorised building rubble � White Lodge, Anderson Lane � Swansea Council to review tree house
Outstanding Applications � Pen-y-Banc Farm � two applications under consideration by the City and County of Swansea.
Watching Brief � 76 Pennard Road, Kittle
Burrows Close � Concern expressed at the number of dormer windows being constructed in roof space in certain dwellings without planning approval.				LJ
PARISH HALL/CHURCH� -� No report
NEIGHBOURHOOD WATCH � Cllr. James reported on a recent joint meeting with Bishopston Neighbourhood Watch, with Chief Superintendent Matthias.� The main theme of discussion was the future role of PCSO�s and the current Police staffing review.
COMMUNITY COUNCILS � The Chair reported on the Policy Committee of One Voice Wales that he attended in Newtown, which was mainly about the closure of rural Post Offices and rural waterways and additional powers for the WAG. � Agreed to renew the annual subscription of �299.00 to One Voice Wales. � Noted Clerk and Clerk & Councils Newsletters � Noted Community Forum to be held on 17^th March 2009 at 5.00pm at the Civic Centre. � One Voice Wales about collaborative procurement				RC/LJ
PENNARD AREA COMMUNITY PARTNERSHIP No report.� AGM scheduled for June 2009.

09/268	ACCOUNTS FOR PAYMENT � 11^TH MARCH 2009
Payable to		Purpose	Cheque No.	VAT	Total
Staples Caterclean One Voice Wales M. Waymark Northcliffe Media Celtic Mowers B. Smith Customs & Excise Budget Print A. Porter C. Suttie P. Carosi BT One Voice Wales Isaacs EON P. Middleton		Stationery Cleaning materials Training for Members Hall door signs Advertisement for Asst. Clerk Field � Easiflo Pay � March 2009� -� 1,225.20 Refund Qtly Exp: -�� Mileage�� 180.61 -�� Telephone�� 17.90 -�� Stamps�� 27.84 -�� Internet�� 82.03 Tax/N.I. Produce Market Ground Maintenance� -� 632.87 Re-turf five plots� ��-�� 225.00 Field Maintenance Hall Cleaning Hall Telephone Annual Subscription Grave 267 � Ashes Hall Gas Easter Eggs � Produce Market	2543 2544 2545 2559 2547 2548 25.49 25.50 25.51 2552 2553 2554 DD 2555 2556 2557 2558	3.50 13.84 - - 95.25 10.74 - - - - - - 8.86 - - 122.06 -	26.87 106.12 225.00 22.10 730.25 82.34 1,533.58 414.31 54.05 857.87 91.00 208.00 67.95 299.00 75.00 935.79 50.00 5.779.23

BALANCES AS AT 11^TH MARCH 2009

Current Account

Deposit Account

Gratuity

Maintenance

Less Cheques not presented

�� 8,844.02

�� 7,621.85

�� 1,941.00

�� 17,577.00

�� 35,983.93

�� -

__________

�� 35,983.93

Opening Balance

Add Receipts

Less Payments

Balances

�� 40.896.88

�� 89,687.58

� 130,584.46

�� 94,600.53

___________

�� 35,983.93

09/269

COMMUNICATIONS

Noted the following from:

� WAG about views on promoting the Welsh language

� WAG � Local Government Partnership Schemes Annual Report 2007/08

� Kittle Residents Association � copy of letter from the City and County of Swansea about traffic/bus stop at Kittle

� Fire Service about the use of Pontardawe Fire Station

� Mr. D. D. re the danger of wet wipes blocking drains.� Agreed to include an item in the Council�s newsletter about this.

09/270

RECORDING AMENDED COUNCIL MINUTES

The Chair and Clerk had circulated a paper with the Agenda on current procedures for amending Minutes.

The question was asked �What is to prevent the Chair and Clerk, at some future date, colluding to amend old Council Minutes?�

It was agreed that the advice of One Voice Wales be sought on this issue.

The meeting closed at 9.00pm.