MINUTES OF THE MEETING OF

PENNARD COMMUNITY COUNCIL

HELD ON MONDAY 11^TH MAY 2009

Present:

Cllr. L. James - Chair

Cllr. R. J. Cook�

Cllr. D. C. Hickery

Cllr. L. Irwin

Cllr. H. F. Langford

Cllr. N. E. King

Cllr. M. Layton

In Attendance
Cllr. Mrs. M. Smith

Cllr. P. J. Middleton

Cllr. G. T. Nash

Mr. B. L. Smith

Cllr. Mark Smith

Mr. C. F. Stacey

Cllr. A. C. Thomas

Cllr. P. M. Waymark

�

Apologies:

Cllr. L. Silver

Cllr.W. Weeks

09/302	DECLARATIONS OF INTEREST
Cllr. James declared an interest in Planning Application 2009/0533 and left the room whilst the item was under discussion. Cllr. Waymark declared an interest in Minute No. 09/0307.
09/303	QUESTIONS FROM THE PUBLIC
The problem of the cattle grid at Pennard School was raised by PJ.� It is noisy and needs adjusting. Cllr. Mrs. Smith reported that this had been discussed by the School Governors� who were responsible for the maintenance of the cattle grid, and that �240.00 had been allocated for the appropriate work. It was agreed that Pennard Community Council ask the School Governors when the work will be done and if the rubbish beneath the grid, which is a health hazard, can be cleared at the same time.� (Copy to the Education Department, City and County of Swansea).� Situation being monitored.				BS
09/304	MINUTES OF 16^TH APRIL 2009
Approved as amended by Cllr. Nash and seconded by Cllr. Hickery.�
09/305	MATTERS ARISING None
09/306	ANNUAL RETURN FOR THE YEAR ENDED 31^ST MARCH 2009
� The Annual Return had been circulated with the Agenda and approved by an independent auditor and Cllr. Thomas as designated Councillor (Finance).
� The reasons for the variances between 2007/08 and 2008/09 had also been circulated. � The independent auditor had also written to say that the accounts were well maintained and there were no matters of concern.
� The accounts for the year ended 31^st March 2009 were approved. � It was also agreed that Mr. P. Davies be thanked for carrying out the audit free of charge for several years.
� Balances under Committee Heads had also been circulated, showing that Committees had accurately forecast their annual budget for 2008/09 and were very much on target.
� Cllr. Thomas raised his concern that in cutting the budget for 2009/10, special care had to be taken during the year that there be no cash flow problem now that reserve funds reduced.
09/307		ASSISTANT CLERK�S CONTRACT OF EMPLOYMENT
The revised Assistant Clerk�s Contract of Employment had been circulated with the Agenda.� This was agreed subject to the following amendments:
a) Paragraph 6.1� (refer to paragraph 21 not 22) b) �� 8.1� (add � leave year is from 1^st April to 31^st March c) �� 8.2� (add � five working days leave) d) �� 9.4� (add new paragraph � No sickness absence will be paid) e) �� 21.1� (mileage will be 40p. per mile not 58.7 p. per mile)
It was also agreed that there be a Committee to consider Employment Law and New Employment Legislation as and when required.� This Committee will be Councillors James, Cook, Thomas, Silver and Hickery.
09/308		FINAL SALARY AWARD FOR 2008
This referred to Finance Committee.			BS
09/309	BISHOPSTON SCHOOL FACILITIES
A visit to see the school facilities arranged for Monday, 18^th May at 6.30pm.� To meet at the Sports Hall.�
09/310	COMMUNITY CHANNEL
No report
09/311		GRANTS OF RIGHT
Agreed for Mr. M. F. James.

09/312	MATTERS OUTSTANDING
� Green Path � refer to Footpaths Committee � Car Parking in Linkside Drive/Pennard Drive � no further action � Footpath PD 1� (disabled access) � refer to Footpaths Committee
� Cattle on Highway � noted response from the City and County of Swansea and that further discussions planned with Pennard Burrows Ltd. � Overhanging branches on road from Kittle to Barland Quarry � Cllr. Mrs. Smith agreed to pursue this matter and also the problem of ivy killing the trees.		Cllr Mrs Smith
09/313	COMMITTEES
BURIAL GROUND � The meeting arranged for 26^th April 2009 was cancelled as there was no quorum. � Noted concrete strips for future memorial bases completed and miscellaneous work in hand. � It was agreed that the contractor working on the Church could use the car parking facilities. � It was agreed that the Assistant Clerk attend a seminar on Burial Ground Legislation at the Marriott Hotel on 10^th June at a cost of �95.00�
PLANNING New Applications � 2009/0533 � 39 Pennard Road, Pennard Retention and completion of boundary wall up to 2.5 metres in height and greenhouse Decision:� No objection � 2009/0614 � Great Highway Farm, Pennard Construction of agricultural storage barn Decision:� No objection
Decisions by Planning Committee following site visits on 17^th April 2009 � 2009/0401 � Fairacres Farm, Widegate Lane, Pennard Construction of agricultural storage building (application for the Prior Notification to the Local Planning Authority) Decision:� No objection � 2009/0403 � Land off Pennard Road, Fairacres Farm, Pennard Construction of agricultural storage building (application for the Prior Notification to the Local Planning Authority) Decision:� No objection
� 2009/0462 � 91 Southgate Road, Southgate Two storey rear, part single storey side extension, incorporating garage and front dormer. Decision:� No objection
Enforcement � Great Kittle Farm � unauthorised structure Decision:� Follow up with City and County of Swansea. � Widegate Farm � unauthorised building rubble Decision:� Follow up with City and County of Swansea. � White Lodge � awaiting review of tree house with City and County of Swansea.		BS BS
Outstanding Applications � Pen-y-Banc Farm � two applications, one pending with the City and County of Swansea. Decision:� Follow up with City and County of Swansea		�BS
Watching Brief � 76 Pennard Road, Kittle � 2 Linkside Drive, Pennard Planning Department be asked whether the height of the new fence on to Pennard Road breaches planning regulations.		BS
FIELD COMMITTEE� � The Meeting of the Field Committee arranged for 29^th April 2009 was cancelled as there was not a quorum. Decisions of Council:
� Plenary powers delegated to the Chairman, the Clerk and Cllr. Nash to accept the lowest quotation for renovation of the field.		BS
� Field soil analysis be carried out		ML
� Bring forward field inspection with specific reference to urgent repairs needed to the swings.		CS
� Extension to Footpath 21 � defer until 2010.
� Mole runs � ascertain and fill in		MS/CS
� Maintenance Contract � amend in light of new developments		BS
COMMUNITY HALL � Reading Canoe Club � request for free use of the Hall from 19^th to 21^st June 2009.�� Agreed to refer to Mrs. P. Jamieson, Parkmill Guide Centre � Noted letter of appreciation from Coastwatch for the free use of the Community Hall.		BS
� Noted invitation� for Members to attend the official opening of the Art and Craft Exhibition at 3.30pm on Friday, 26^th June 2009.
� Noted all hall users advised on when the hall is not available between June and August.
� Noted dado rail now completed for the small hall.
� Agreed Cllr. Thomas and the Clerk open tenders for the ceiling and lighting.		AT/BS
ENVIRONMENT COMMITTEE � Advertising banner at Killay mini roundabout� -� Cllr. Mrs. Smith reported that this would not be approved by the City and County of Swansea.
� Dog bins at 42 Linkside Drive and Pennard Stores� -� Cllr. Mrs. Smith reported that appropriate action taken by the City and County of Swansea.
� Painting of fence from Kittle to Barland Quarry� -� Cllr. Mrs. Smith reported that this would be carried out as part of the cyclical painting programme. � Pot Holes, Kittle Hill Lane� -� City and County of Swansea to make good. � Green bin at Kittle Green to be taken away.		Cllr Mrs Smith Cllr Mrs Smith
� Bushes and undergrowth at the corner of Linkside Drive/Pennard Road� -� Golf Club to be asked to trim. � School Car Park used for mini remote controlled cars in the evening� -� the school to be advised of the noise and nuisance this causes to neighbours and could this be stopped.		BS BS
� Produce Market�� -� all Members asked for their help at the next Market, particularly with collecting and returning tables to the Parish hall. � Grant application for tables to be pursued.		ALL LJ
FOOTPATHS COMMITTEE � The meeting arranged for 28^th April 2009 was cancelled as there was not a quorum. � Footpath PD 21 - City and County of Swansea be asked to cut overhanging branches at the rear of 9 Park Road. � Footpaths PD 47, 42, 43� -� concern at broken stiles previously referred to the City and County of Swansea on 12^th September 2008.� Follow up.		Cllr Mrs Smith BS
PARISH HALL/CHURCH � No report
NEIGHBOURHOOD WATCH � Cllr. Mrs. Smith reported on the PACT Meeting of 28^th April 2009 about car parking in Linkside Drive/Pennard Drive, and cattle.� (See Matters Outstanding, Minute No. 09/312.
COMMUNITY COUNCILS � Community Forum on 21^st May 2009 at the Civic Centre noted. � One Voice Wales � noted that the Chair of Pennard Community Council not successful in being invited to Buckingham Palace Garden Party. � One Voice Wales � noted that the Social Justice Minister is launching a programme on child poverty. � One Voice Wales AGM on 10^th October 2009 at Ceredigion.		LJ/RC
PENNARD AREA COMMUNITY PARTNERSHIP � No report
09/314	CREDIT AND DEBIT CARDS
� The Clerk reported that credit cards are not available to Community Councils.� This could be considered a loan which would require the approval of the Public Works Loan Board. � It was agreed that debit cards be arranged for the Clerk and Assistant Clerk, maximum debit allowed of �200.00, which would be kept in a separate account.		BS

09/315 �� ACCOUNTS FOR PAYMENT� -� 11^th MAY 2009

Payable to

Purpose

Cheque

No.

VAT

Total

G. Davies

Staples

G. Nash

A. L. Porter

Caterclean

P. Jackson

C. Stacey

B. Smith

Customs & Excise

Dunn Landscapes

P. Carosi

Isaacs

J. Evans

P.M. Henwood

Scottish Power

C & C Swansea

Comm. Hall � Elect. Repairs

Stationery, Shredder

Medical Fee

B.Ground�� -� 252.05

Field�� -� 289.16

Comm. Hall�� -�� 30.83

Misc.�� -�� 60.83

Comm. Hall � Cleaning Supplies

Field Maintenance

Pay � May 2009

Tax/N.I.

B. Ground � concrete strip

Hall Cleaning

Grave 362

Hall � dado rail

Hall � repair soffit

Hall�� -� �67.00

Field� -� �67.00

Hall Rates

2579

2580

2581

2582

2583

2584

2585

2586

2587

2588

2589

2590

2591

2592

31.05

11.63

21.86

146.85

9.00

238.05

89.24

8.00

632.87

167.58

72.00

237.97

939.27

404.48

1,125.85

160.00

500.00

330.00

69.00

134.00

140.10

5,248.10

BALANCES AS AT 11^TH MAY 2009

Current Account

Deposit Account

Gratuity

Maintenance

Less Cheques not presented

5,404.75

623.11

1,941.31

17,579.91

25,549.08

304.50

25,244.58

Opening Balance

Add Receipts

Less Payments

Balances

�� 30,723.08

4,796.45

35,519.53

10,274.95