MINUTES OF THE MEETING OF

PENNARD COMMUNITY COUNCIL

HELD ON THURSDAY 11^TH DECEMBER 2008

Present: Cllr. R. J. Cook� -� Chair Cllr. D. C. Hickery Cllr. L. Irwin Cllr.L. James� Cllr.N. E. King Cllr.M. H. Layton Cllr.H. F. Langford Cllr.P. J. Middleton

Cllr.G. T. Nash Cllr.L. Silver Mr.B. L. Smith Cllr. Mrs. M. Smith Cllr.Mark Smith Cllr.A. C. Thomas Cllr. P. M. Waymark Cllr.W. Weeks

Apologies: None

08/212		DECLARATIONS OF INTEREST
		Cllrs. Waymark and Mark Smith declared an interest in Environment Committee Minute (e). Cllr. King declared an interest in 08/216 re St. Mary�s Church.
08/213		QUESTIONS FROM THE PUBLIC None
08/214		MINUTES OF 12^TH NOVEMBER 2008 Approved, as amended, by Cllr.Langford and seconded by Cllr. Mark Smith.
08/215		MATTERS ARISING None
08/216		BUDGET 2009/2010 The Finance Committee had submitted a revised budget for 2009/2010 which was attached to the Agenda.� This was further amended, the precept for 2009/2010 now being �39,480.00, with a tax base of �27.13 for 1455 Band D equivalent properties.
08/217		COMMITTEES
	PLANNING COMMITTEE New Applications: � 2008/2276� -� Land adjoining 11 and 14 Westcliff, Southgate Proposal:� One detached dwelling Decision of Council:� Objection on the grounds that this development is outside the Unitary Development Plan and in an area where further development is to be strongly resisted.� UDP Point 4.6.7. (iii)� Objection also on the grounds that this would contravene Pol. EV.22 p.40 in that it would intrude on the natural environment which should be controlled. � 2008/2311� -� 7 The Drive, Southgate� Proposal:� Part two storey part single storey rear extension and front porch Decision of Council:�� Objection on the grounds that the front porch would protrude in front of the building line. Amended Unitary Development Plan now available on the City and County of Swansea�s website � www.swansea.gov.uk/devplans		BS BS
	Enforcement Great Kittle Farm � no acknowledgement from the City and County of Swansea to Pennard Community Council�s letter of 13^th October 2008. Widegate Farm � acknowledgement only from the City and County of Swansea to our letter of 13^th October 2008. Agreed to send further letter to Mrs. Reena Owen, Director of Environment, asking about progress on both concerns. Watching Brief� -� 76 Pennard Road, Kittle		BS
	FIELD COMMITTEE
	The Minutes of the Field Committee of 27^th November 2008 had been circulated and approved. Decision of Council: (a) Agreed that wheelchair access be improved from the tarmac footpath by the pavilion to the picnic table (b) that the quotation for materials for CS Workshop of �171.04 plus VAT for the lockers in the pavilion agreed (c) that a donation of �100 be made to the Probation Service for their work on the pavilion (d) that the quotation from Charterbrook of �234.00 for the three dog signs leading to the pavilion and �64.00 for the skateboard rules, were agreed.		GN GN GN� BS
	HALL COMMITTEE
	The Minutes of the Hall Committee of 6^th December had been circulated. Decision of Council: (a) the quotation from Charterbrook of �92.00 for the sign to be fixed in the Community Hall, and �727.000 for the signposts to the campus was agreed.� (Campus sign waiting for planning approval). (b) the Clerk�s letter to DHJ about the conditions for booking the Hall was approved. (c) noted the �thank-you� letter from Coastwatch for the free use of the Hall.� Agreed they could continue to have free use during 2009. (d) noted accident report of 3^rd December 2008 about SS. (e) spend up to �250.00 on a gas cooker, to be installed after Christmas (f) spend up to �60.00 on a toaster (g) confirmed purchase by MW of kitchen base units to fit under hatch area � one of these to be locked for storage of crockery used occasionally (h) agreed new work surfaces laminate with granite look for all the tops to be purchased (i) two prices to be sought for installation of the units and the tops and decision by Emergency Committee (j) crockery � spend up to �300.00 on additional cups, saucers, etc.		BS BS
	ENVIRONMENT COMMITTEE Minutes of the Environment Committee of 3^rd December 2008 had been circulated. Decision of Council: (a) Bus Shelter, Southgate Road Agreed letter be sent to AG, stating that that Pennard Community Council agree with her comments and the Council are pursuing the matter. (b) Produce Market That Pennard Community Council write to all relevant organisations about providing refreshments at the Produce Market.� Relevant organisation to retain the profits made. (c) Noted that an application for the Registration of a Food Business Establishment had been made to the City and County of Swansea. (d) Noted offer of assistance from SCVS to help advertise the market. (e) Golf Club land at the corner of Linkside Drive and Pennard Road. The Golf Club be requested to carry out regular strimming of the area to prevent the accumulation of rubbish and undergrowth, and causing a possible blind spot to motorists leaving Linkside Drive.		BS BS
	FOOTPATHS COMMITTEE Noted that Modification Order 279 about footpaths 4 and 14 was never confirmed. The hazardous gate on the footpath between Pennard Golf Club and the rear of Bendrick Drive had been removed by the Golf Club.
	BURIAL GROUND COMMITTEE No report
	PARISH HALL COMMITTEE NK reported on progress work to the Parish Hall kitchen, and the appreciation of the Parish Hall Committee at the Community Council�s recommendation for four of their Members to receive the Lord Mayor�s Civic Award
	NEIGHBOURHOOD WATCH GN reported on ongoing discussion with the Police and the Parish Hall Committee about use of the Parish hall for the PCSO.		GN
	COMMUNITY COUNCIL (a) Community Forum The Clerk reported on the meeting of the Community Forum held on 25^th November 2008.� Presentations by the City and County of Swansea were about Air Quality and local Service Boards. (b) One Voice Wales Training Module 2 Training Programme will take place at Pennard Community Hall on Monday, 19^th January 2009 between 6.00pm and 8.30pm.� There will be twenty delegates from Pennard, Upper Killay, Llanrhidian Higher, Llwchr, Llangyfelach, Pontardawe and Gorseinon at a fee of �25.00 per delegate.� This will be on a first come, first served basis. �Pennard Community Council delegates� fees will be offset by One Voice Wales for the hire of the Hall, and the provision of tea/coffee and sandwiches.�		BS
	(c) Community Councils� Standards Sub-Committee The City and County of Swansea had advised that Cllr. James could continue for a further four years as a Member of the Standards Sub Committee.� The Chairman agreed to withdraw his nomination in favour of Cllr James.� This was agreed.
	PENNARD AREA COMMUNITY PARTNERSHIP No report

08/218

ACCOUNTS FOR PAYMENT � 11^TH DECEMBER 2008

Payable to	Purpose	Cheque No.	VAT	Total
SLCC EON DJM W. Weeks B. L. Smith Customs & Excise S.W. Media Staples JDW Morris H. B. Distribution M. Waymark Killay Electrics Spencers D. Carosi Welsh Water P. Carosi C. J. Else C. Suttie Gower Website M. Waymark	Annual Subscription Hall � gas Land Registry Hall kettles Pay December����������� 714.65 Back pay������������������� 136.84 ���������������������������������� 851.44 Less tax��������������������� 170.10 ���������������������������������� 681.39 Stationery����������������� ���41.12 Quarterly Expenses Mileage��������������������� 245.84 Internet����������������������� 33.96 Telephone������������������� 21.50 Stamps������������������������ 36.28 Tax/NI Market advertising Stationery Hall roof repairs Field pavilion paint��� 226.96 ����������������������������������� 516.15 ������������������������������������� 56.87 Keys and jug Hall Meters Field�������������������������������� 296.97 B. Ground����������������������� 263.91 B. Ground misc.��������������� 35.64 Pound������������ �������������������11.20 Hall����������������������������������� 30.32 Misc.��������������������������������� 26.55 Hall window cleaning Pavilion Hall cleaning Hall painting Field Handyman Annual Subscription Hall worktops	2484 2488 2486 2487 2488 2489 2490 2491 2492 2493 2494 2496 2497 2498 2499 2500 2501 2502 2503 2504	- 9.72 - - - - 6.54 6.91 140.00 119.14 - 68.86 116.31 - - - 105.30 - - -	117.00 204.20 18.00 37.98 1,060.09 250.00 43.89 46.45 940.00 799.98 13.38 462.36 780.90 12.00 502.57 166.40 807.30 139.00 120.00 440.46 6,961.96

BALANCES

Current Account Holding Account No. 2 Account No. 4 Account Less Cheques not presented

13,877.73 17,611.28 1,939.84 17,566.52 50,995.37 - ___________ 50,995.37

Opening Balance Add Receipts Less Payments Balances

40.896.88 66,389.82 107,286.70 56,291.33 __________ 50,995.37

08/219�	COMMUNICATIONS Noted the following from: � MacMillan Trust � grant application � WAG Independent Panel on reviewing National Assembly Members� remuneration � Alzheimers� Society � grant application � C. Lea about problem of cattle.� Agreed to refer to February Council � Adjudication Panel for Wales Annual Report � Information Commissions Officer about the new Freedom of Information Act which comes into force on 1^st January 2009 � Squiggles, Pennard Day Care Nursery, requesting a contribution from Pennard Community Council towards a new front door and disabled wc.� Agreed the Chair and Clerk discuss with W. Smith. � Alan Cairns, AM, invitation for representatives of Pennard Community Council to attend a joint meeting about sand dredging on Monday, 12^th January 2009 at Port Eynon Community Council.	BS RC BS NK PM
08/220	COMMUNITY COUNCILS� WEBSITE Cllr. Hickery reported on possible changes in the composition and structure of the website, to cover the whole of the Swansea area.
08/221	GRANTS OF RIGHT None
08/222	MATTERS OUTSTANDING � Green Path � Councillor Mrs. Smith reported on funding being available under the Sustainable Development Fund � Car parking � Heatherslade Road/ Linkside Drive/Pennard Drive � ongoing � National Trust � awaiting response on car parking fee and disabled access on footpath 1. �	Cllr MS Cllr MS
08/223	DATES OF COUNCIL MEETINGS IN 2009 This had been circulated and agreed.
	The meeting closed at 9.35pm.