MINUTES OF THE MEETING OF

PENNARD COMMUNITY COUNCIL

HELD ON TUESDAY 12^TH FEBRUARY 2008

Present: Mr. G. W. Gregory� -� Chair Ms. C. Bryden-Smith Dr R. Cook� Ms. A. Gerke Mrs. L. James Mr. N. King Mrs. H. F. Langford� Mr. G. T. Nash Mrs. L. Silver Mr. B. L. Smith Mrs. M. Smith Mr. A. C. Thomas Dr. P. M. Waymark Mr. W. Weeks�

Apologies: None

08/13��� DECLARATIONS OF INTEREST None ��
08/14�� MINUTES OF 14.01.08 Approved, as amended, by Mr. Nash and seconded by Mrs. James.
08/15�� MATTERS ARISING None
08/16�� MINUTES OF THE WORKING PARTY HELD ON 16/01/08 Noted � about Standing Orders
08/17�� MINUTES OF THE WORKING PARTY HELD ON 30.01.08 Noted � about users of the Hall/School complex.
08/18�� MINUTES OF BURIAL GROUDND COMMITTEE HELD 03/02/08
Recommendations of the Burial Ground Committee agreed. Under Risk Management, the Clerk to contact J. Cecil Jones or Frank Jones of Anderson Lane to see if they will undertake an independent risk assessment of the Burial Ground.					BS
08/19�� STANDING ORDERS Revised Standing Orders had been circulated with the Minutes.� Further amendments to be considered by the Working Party and referred back to the next Council Meeting, together with Terms of Reference for Committees. Mrs. James unanimously thanked for the work she has put into the revised Standing Orders.					BS
08/20�� CLEANING CONTRACT Refer back to the next Council for final approval. (Minute 07/148 refers to hours worked as three days a week � 2 hours� 3 days per week).
08/21�� KITTLE RESIDENTS ASSOCIATION Emails from Kittle Residents Association, dated 15^th January 2008 and 4^th February 2008 to Margaret Smith re lay-bys at Kittle, noted.��� City and County of Swansea to publish details of the waiting time at Kittle shops this week, when comments will be invited.
08/22�� FENCING NEAR BARLAND QUARRY The City and County of Swansea be asked, under the Freedom of Information Act, for their risk assessment valuation about the section of missing fence on Pennard Road near Barland Quarry.					BS
08/23�� AMMANFORD YOUTH COUNCIL Noted that only one representative able to attend the Seminar, not two, on 5^th April 2008. Agreed that Margaret Waymark be the Council�s representative.					MW
08/24�� GRANTS OF RIGHT None
08/25�� MATTERS OUTSTANDING � Public access� between 62 and 76 Pennard Road.� As no response from the City and County of Swansea, Margaret Smith to follow up. � Green Path.� No progress � Margaret Smith to pursue					MS MS
08/26�� FORMER SURGERY The proposed contract with the new tenant not yet finalised. Plenary powers given to the Chair, Vice-Chair and one other Member to sign the contract on behalf of the Council (subject to acceptance by the new tenant).					MW
Part payment for work completed to date to former surgery was discussed.� In favour of the interim payment were Nigel King, Margaret Waymark, Ralph Cook, Margaret Smith, Catherine Bryden-Smith.� Against were Helen Langford, George Nash, Lin Silver, Wes Weeks, Adele Gerke.� Abstained Lynda James, Andrew Thomas.� On the casting vote of the Chairman, it was agreed that the interim payment be made.					BS
08/27�� FACILITIES FOR YOUTHS Margaret Waymark gave a progress report on the skateboard ramp.� It was agreed that: a) D. Watkins be asked to do any welding required b) Spencers provide and erect the netting between the ramp and the adjacent field c) that a new litter bin be purchased d) notices be ordered from Charterbrook regarding the need to use appropriate safety equipment when using the ramp A vote of thanks was given to Margaret Waymark for the work she had carried out on this project.					BLS MW
08/28�� COMMITTEES
Planning No objection to the following new applications: 2008/0054� -� 44 Heatherslade Road, Southgate Single storey rear extension and side dormer 2008/0209� -� 8 Hael Lane, Southgate Addition of pitched roofs to existing front and rear dormers 2008/0236� -� 5 Heatherslade Close, Southgate Single storey side extension and rear dormer
Site Visit: 2008/0088 and 2008/0052�� -� both for Tower Field, Kilvrough, Parkmill Site visit arranged for 3.00pm on Saturday 16^th February 2008 (meet at the Burial Ground)					AG
Applications approved by the City and County of Swansea: 2007/2868� -� Links Cottage, 1 Bendrick Drive Retention of detached garage 2007/1890� -� Langrove Health Club Part demolition and change of use to form detached dwelling house. 2007/2470� -� 11 Bendrick Drive, Southgate Two front and rear extensions
Appeal allowed by the Welsh Assembly Government (WAG) 2006/2406� -� 25 Southgate Road, Southgate Outline planning for a bungalow
Appeal to WAG 2007/2456� -� 78 Linkside Drive, Pennard Single storey rear extension
Enforcement� by the City and County of Swansea � Building sign at Widegate Lane has been removed � Large container at 8 Bendrick Drive has been removed � 76 Pennard Road � no response to Pennard Community Council about moving boundary fence into agricultural land					BS
Hall Three letters from Mr. J. Eley received: � thanking Council for free use of the Hall for a charity event which raised �1,033.00.� Noted. � asking for free use of the Hall on 14^th January 2009 for a similar event.� Agreed. � asking if facilities in the kitchen could be upgraded to cater for large events.� Refer to Hall Committee.					BS MW
The Electoral Registration Officer requested use of the Hall for the May elections until 02.00am, rather than the usual 11.00pm, for purpose of the poll count.� This was agreed at an extra cost of �10.50. New access to the kitchen � it was agreed that the extension walls be of pebbledash as matching brickwork not available					BS MW
Field Agreed that a picnic table be purchased at a cost of �416.00 plus fittings from Streetmaster.					BS
Burial Ground Ralph Cook reported that Spencers had been requested to fill in sunken graves 337 and 341.
Parish Hall/Church Nigel King gave a progress report on the refurbishment of the Parish Hall.
Footpaths Footpath review to be completed by 1^st April 2008.� Forms to be returned to the Clerk who will report back to the April Council meeting. Margaret Smith gave a progress report on upgrading footpath 21, which included a new kissing gate being installed.
Neighbourhood Watch George Nash reported on a meeting with the Police and on the Police budget for 2008/09.
Community Councils Noted Newsletter from One Voice Wales and the Area Committee Meeting to be held on 14^th February 2008.					RC
Pennard Area Community Partnership No report
Environment Committee No report
08/29�� COMMUNICATIONS Noted the following from: City and County of Swansea � tour of the Leisure Centre HJ re allotments Welsh Assembly Government on - � Communal Activities and Advertising Programme � Borrowing by Local Authorities � S137 Grants increased to �5.86 per elector � Stakeholders Survey Swansea Carers � request for financial assistance Tenovus � volunteers to help collection JA about - � access for emergency vehicles to Pobbles Beach � gate at bottom of Bendrick Drive to Pobbles � cattle on the highway � missing Southgate Road sign
Pennard Golf Club � response to JA�s concern.� Bishopston Comprehensive School Newsletter Edwina Hart AM re review of� Community Councils� boundaries Safer Swansea Partnership meeting on 19^th February 2008.� George Nash and the Clerk to attend. Longfields � request for financial assistance LlwchwrTown Council about hanging baskets Wales Kidney Foundation � help with sponsored walk GE about Meadgate agreement to improve Park Road.� The Chair reported on his enquiries on this matter.					GN BS GG
08/30�� SUSPENSION OF STANDING ORDERS Standing Order (1) was suspended in order to complete the agenda after 10.00pm.
08/31�� COMMUNITY CHANNEL Lynda James gave a progress report on the last meeting held on 4^th February 2008.� It was agreed that �30.00 be paid towards the maintenance cost for the year 2008/09.					BS
08/32�� ACCOUNTS FOR PAYMENT� -� 12^TH FEBRUARY 2008
Payable to	Purpose	Cheque No.	VAT	Total
SWALEC C & C Swansea One Vce Wales M. Waymark Isaacs Play Insp.� Co. Killay Electrics B. Smith Inland Rev. P. Carosi C. Suttie Spencers Marlbrough	Hall/Pavilion Hall Non Domestic Rates Youth Seminar, Ammanford Field � book binding Grave 317 Play Inspection Seminar Hall � elect. repairs��������� 99.40 Hall � elect. inspection��� 94.00������������� Pay Feb 2008���������� 543.98 Refund keys�������������� 12.75 Tax/NI Hall � cleaning Field - maintenance Field�������������������������� 296.97 Burial Ground����������� 263.91 Misc.��������������������������� 35.64 ����������������������������������� 26.55 Pound���������������� ���������11.20 Comm. Hall��������������� 30.32 Former Surgery �15,000	DD DD 2322 2323 2324 2325 2326 2327 2328 2329 2330 2331 2332 2333	- - - - - 21.88 14.80 14.60 - - - - 116.31 2,625.00	164.00 123.00 20.00 45.00 220.00 146.88 193.40 559.73 82.52 160.00 77.75 780.90 17,625.00 19,970.43

BALANCES AS AT 12^TH FEBRUARY 2008
Current Account Deposit Account Gratuity Maintenance Less Cheques not presented	12,914.42 45,730.80 1,898.49 13,737.52 74,281.23 106.58 74,174.65	Opening Balance Add Receipts Less Payments Balances	43,910.04 72,223.67 _________ 117,133.74 42,959.06 74,174.65

The Clerk to ascertain the legality of signing cheques at Council without Members being given five working days notice of those invoices.	BS
08/33�� CATTLE ON HIGHWAY George Nash gave a report on discussions held with the Police and the Golf Club about this problem.
The meeting closed at 10.10pm