MINUTES OF THE MEETING OF

PENNARD COMMUNITY COUNCIL

HELD ON WEDNESDAY 12^TH APRIL 2007

Present Mrs. E. Radcliffe - Chairman Ms. C. Bryden-Smith Dr R Cook Ms. A. Gerke Mr. G. W. Gregory Mrs. L. James Mr. N. E. King Mr. P. H. Lanfear Mrs. H. F. Langford Ms. S. Musgrave Mr. G. T. Nash Mr. B. L. Smith Councillor Mrs. M. Smith (part) Mr. W. Weeks		Apologies Dr. P. M. Waymark
07/43	VACANCY FOR COUNCILLOR
No response received by the City and County of Swansea for the election of a Councillor for the Pennard Ward. Agreed to advertise for a Co-opted Member.			BLS
07/44	MINUTES OF THE MEETING WITH MS. S. JONES, NATIONAL TRUST
Ms. Jones gave a synopsis of the activities currently being carried out in the area by the National Trust. This included the work of the Heathland Liaison Officer, the success story with the increase of chuffs in the area, and the curtailment of bracken.
Scrub management at Bishopston Valley and High Pennard on hold during the bird-breeding season.
Work being done to reduce the size of the hard core at Barland Quarry.

It was agreed that Pennard Community Council meet annually with the National Trust, subject to their approval, for a similar presentation.
07/45		DECLARATIONS OF INTEREST
The Chair declared an interest in item 07/51 about the City and County of Swansea’s proposal to reduce the number of stiles on Footpath 21.
07/46			MINUTES OF 14^th MARCH 2007
Approved, as amended, by Mr. Nash, and seconded by Mrs. James.
07/47			MATTERS ARISING
Litter Mr. King reported that he had recommended that litter be placed on the agenda for the next PACP meeting.
Noted letter from Kittle Residents Association about litter and the attempt to enrol the support of Bishopston Comprehensive School.
Agreed that a working party be formed to consider the problem of litter and possible solutions. (GN/HL/NK/ER/PL).
07/48			MEETING WITH PENNARD GOLF CLUB
Mr. Gregory reported on the meeting held with Pennard Golf Club about the problems associated with cattle.
The Golf Club want to erect a fence between National Trust land and Golf Club land in the vicinity of Pobbles. Agreed to defer this item until further details available from the Golf Club. The Commoners Association and National Trust will also have to be included in any firm proposals.				BLS
07/49			FACILITIES FOR YOUTHS
No report.
07/50			COUNCILLOR MRS. M. SMITH
New Items
GG			Pennard Road (narrows) concern at ruts and pot holes in the road.
AG			Bishopston Valley/Kittle Hill – concern at the amount of rubbish.
HL			Linkside Drive – concern that the tree on the pavement outside 23 Linkside Drive is a hazard to pedestrians and needs pruning).	BLS
Outstanding from 16.03.06
HL	Linkside Drive – kerbstone outside Londis Stores. (City and County of Swansea reviewing January 2007).
Outstanding from 16.05.06
SM	Pennard Road – repair footpath barrier adjacent to right-of-way (end house).
Outstanding from 13.07.06
SM	Linkside Drive – concern at depression in the road.
GN	Linkside Drive – concern at condition of pavement adjacent to No. 6. (Review in January 2007).
Outstanding from 12.09.06
LJ	Kittle Hill Lane – loose stones falling off wall.			BLS
Outstanding from 16.11.06
LJ	Kittle – some parts of the pavement repaired, other parts still need repairing.
Outstanding from 11.12.06
CB-S			Vennaway Lane, pot-holes
ER	Pennard Road – one bollard demolished on area covered in Tarmac.			BLS
Outstanding from 15.01.07
LJ			Kittle to Barland Quarry – fencing still not completed. Kittle Shop – can the yellow rubbish bin be removed.	BLS
AG			Pennard Road – grass overgrown on bank between the School and Green Lane making it impossible for pedestrians to use.
GG			Kittle to Barland Quarry – branches breaking off trees. The Clerk to contact Somerset Trust. No reply had been received.	BLS

GN	Foxhole Drive – resurface Road
Outstanding from 13.02.07
GN	Concerned that a “go slow” road marking on the narrows is missing.
GN	Asked if alterations could be made to the bus shelter at Linkside Drive/Pennard Road to make it more vandal proof.	BLS
Outstanding from 14.03.07
AG	Concern at the flooding of the main road at the entrance to Cannisland Park.
PMW	Concern about pot holes near 46 Southgate Road. Concern about overgrown hedges on Pennard Road.
ER	Can the ‘accident’ sign at the top of Mayals Road be removed?	BLS
	Can the rusting sign to Meadowcroft be removed? Can the vandalised Linkside Drive sign be replaced?
07/51	COMMITTEES
Finance
Edwina Hart, AM, had responded to the Council’s concern about the Audit Commission’s monopoly on the external audit of community councils. Agreed that she be asked to follow up with questions to the Minister.		BLS
Agreed Section 137 grants to:- Kittle Residents Association (£500.00 for planting) Parish Hall (£700.00) ground maintenance) St. Mary’s Church (£200.00 Church tower Agreed that hall rates be paid by direct debit monthly.
Planning
Minutes of the Planning Committee of 30^th March 2007 were approved (see attached). It was agreed that Planning Committee be given plenary powers to act on any new application where there was a danger the Council’s response to the City and County of Swansea might otherwise be too late.
New Applications
No. 2007/0715 - 19 Beaufort Gardens Proposal: Two storey rear extension Decision: No objection.
Shirecombe The City and County of Swansea advised that the landowner had stated that the fencing in dispute had been at its current height for over ten years. Query whether there is evidence to support this claim. To discuss at May Council Meeting.		GWG
Website Agreed new planning applications be put on the website on a regular basis.		BLS
Community Hall
The Clerk reported on the following:- - PCSO’s now provided with their own cupboard . Further discussions to take place with the Police. - negotiations for a nursery ongoing. - delays with cleaning and investigation of surface water drainage to the car park. Agreed that the gate posts be painted.		BLS PMW
Field
Stiles The City and County of Swansea had advised that policy and legislation generally was to replace stiles with more user friendly gates giving better access to the disabled and push chair users. The stiles at Burrows Close removed without realising that they were Pennard Community Council’s. Agreed to monitor the situation.
Proposal to remove stiles on Footpath 21 and replace with kissing gates referred to Footpaths Committee.		AG
Pavilion Discussions ongoing with Dunvant AFC about damage to the pavilion.		PMW
Tables and benches It was agreed that this be referred to the Field Committee to pursue.
Burial Ground Noted that Spencers to turf over recently dug graves and carry out maintenance to the three benches during week commencing 16^th April 2007. Noted letter of concern from Parkmill WI about the bench they had donated. Maintenance work to be done week commencing 14^th April 2007.		BLS
Parish Hall
Letter from St. Mary’s Church thanking the Council for the free use of the hall on 14^th April noted. Mr. King reported that refurbishment work was being considered for the Parish Hall. Agreed that the May Council Meeting discuss the use of the Parish Hall, can the Community Council assist in encouraging more use of the village facility.		BLS
Footpaths
Footpath 21 (Proposal to remove stiles and replace with kissing gates referred to Footpaths Committee). Footpath 14. Letter received from Mr. & Mrs. Lowe about access to the footpath off Bendrick Drive being regularly blocked land the poor condition of the gate. Agreed Footpath Committee visit the site and identify the problems.		AG AG
Neighbourhood Watch
No report

Community Councils
One Voice Wales – agreed that Dr. Cook be the Council’s nominee on One Voice Wales Area Committee. Two delegates can attend, but only one can vote. One Voice Wales – noted guidance on establishing complaints procedures and ‘A Shared Responsibility’ Welsh Assembly policy statement.
Pennard Area Community Partnership Noted that Mr. King had requested that litter and the constitution of the PACP be placed on the next PACP agenda.
07/52	CORRESPONDENCE
Noted correspondence from the following:- - Welsh Assembly policy statement on ‘A Shared Responsibility’ about local government contributions to improve peoples’ lives. - P. Mablett about classic drives consultations. (Agreed to place on tender list). - G. Button seeking information about successful lottery grants - D. R. Jones about excessive speed causing a hazard for traffic coming off Old Kittle Road. Agreed to refer to Kittle Car Parking Working Party. - Welsh Ambulance Service request for grant aid - Information Commission Office about Freedom of Information - Welsh Assembly consultation on the protection or recreational open space - National Trust Newsletter - City and County of Swansea draft Countryside Access Plan - Ombudsman about raising awareness of the ombudsman service - Sewage overflows in Pennard – noted response from Consumer Council for Wales and R. Hart. (Place on matters outstanding)

07/53	ACCOUNTS FOR PAYMENT AS AT 12^THAPRIL 2007
Payable to		Purpose	Cheque No.	VAT	Total Due
B. L. Smith Inland Revenue Powergen SWALEC Welsh Water M. Henwood Allianz C. Suttie C&CS C&CS Kittle Res. Ass. Parish Hall St. Mary’s Ch. P. Carosi Spencers		Pay April - 531.08 Hall keys - 10.04 Tax/NI Hall Burial ground light Hall Hall – cupboard Insurance Field maintenance Non Domestic Rates – Hall Hall lease Section 137 - planting “ “ - ground maint. “ “ - Tower fund Hall – cleaning P. Field - 286.92 B. Ground - 254.98 B. Ground - 34.43 Pound 10.82 Hall - 29.29 Misc. - 25.65 Misc. field - 268.00 910.09	2186 2187 2188 2189 2190 2191 2192 2193 DD 2194 2195 2196 2197 2198 2199	- - 104.55 0.31 - - - - - - - - - - 159.27	541.12 183.14 702.38 6.66 127.14 50.00 4,087.13 44.00 1,232.00 150.00 500.00 700.00 200.00 60.00 1,069.36 8,420.93

Balance as at 12^th April 2007
Current A/c Holding A/c No. 2 A/c No. 4 A/c Less cheques not presented	13,977.58 15,162.95 1,850.50 13,390.26 44,381.29 471.25 43,910.04	Opening Balance Add Receipts Less Payments Balance	35,116.89 61,149.78 96,266.67 52,356.63 43,910.04

07/54	GRANTS OF RIGHT
None this month.
07/55	COMMUNITY CHANNELS
Confirmed that the Website Working Party continue to have free use of the small hall.
07/56	MATTERS OUTSTANDING
- Green Path – no report - Kittle Car Parking – no response yet from Brains Brewery about car parking at the rear of the Beaufort Arms. Noted letter from the City and County of Swansea about bus stop markings and parking to be limited to two hours outside the shops. Agreed a further meeting be called of the Kittle Members, the National Trust, Police and City and County of Swansea. - Litter - Golf Club - Fairwood Common/Vennaway Lane - lay bye - Sewage overflow, Southgate - Road verges and uncovered manure transport		BLS
07/57	INSURANCE
Agreed that the schedule be reviewed.		BLS
07/58	NEWSLETTER RESPONSES
Mr. Weeks reported that twenty replies received to the 1,200 newsletters distributed. Most were concerned about car parking, cattle, and the need to be pro-active and tell the public what the Community Council does. A written summary will be prepared on the main details.