MINUTES OF THE MEETING OF

 

PENNARD COMMUNITY COUNCIL

 

HELD ON WEDNESDAY 12TH NOVEMBER 2008

 

 

 

Present:

Cllr. R. J. Cook  -  Chair

Cllr. D. C. Hickery

Cllr. L. Irwin

Cllr.L. James 

Cllr.N. E. King

Cllr.M. H. Layton

Cllr.H. F. Langford

Cllr.P. J. Middleton

 

Cllr.G. T. Nash

Cllr.L. Silver

Cllr.B. L. Smith

Cllr. Mrs. M. Smith

Cllr.Mark Smith

Cllr.W. Weeks

Apologies:

Cllr.A. C. Thomas

Cllr. P. M. Waymark

 

 

 

 

08/194

DECLARATIONS OF INTEREST

 

 

 

None

 

 

 

08/195

QUESTIONS FROM THE PUBLIC

None

 

 

 

08/196

MINUTES OF 14TH OCTOBER 2008

Approved by Cllr.Nash and seconded by Cllr. Middleton, as amended.

 

 

 

08/197

MATTERS ARISING

Signage on Community Campus 

Waiting for revised quotation from Charterbrook.   Signs will be bilingual.

 

All campus users in agreement with the signs except for the School, who wanted to know what the revised costs would be.

 

 

 

 

BS

 

 

08/198

NATIONAL AGREEMENT ON SALARIES & CAR ALLOWANCES

 

 

The Clerk submitted a paper on the recommendations of the National Association of Local Government Officers and the Society of Local Council Clerks, on interim salary proposals and car allowances.  These were agreed.

 

 

 

 

BS

 

08/199

CONTINUOUS PROFESSIONAL DEVELOPMENT (CPD)

The request of the Clerk that the Council pay the initial Application and Membership fee to the Institute of Local Council Management as part of his CPD, was agreed.

 

 

 

 

08/200

COMPLAINT BY DHJ

 

 

 

The Chair’s letter to DHJ had been circulated with the agenda.  This was noted.

 

 

08/201

TENDERS

Tenders for the Ground Maintenance Contract and the painting of the Hall toilet area had been circulated with the agenda.

 

It was agreed that the lowest tender from A. L. Porter for the Ground Maintenance (Tenders 1 and 2) be approved.

 

 

 

 

 

 

BS

 

It was agreed that the lowest tender from C. J. Else for the Hall toilet area painting be agreed.

 

The Clerk reported that two quotations had been received for the Hall roof repairs.  Alpine of £1,40.00 (excluding VAT), and J. D. W Morris of £940.00 (including VAT).  Agreed that the quotation from J. D. W. Morris be approved.

 

 

BS

 

 

 

 

BS

 

All contractors to satisfy statutory requirements and appropriate insurance.

 

 

08/202

COMMITTEES

 

 

 

PLANNING COMMITTEE

 

New Applications:

·        2008/2015  -  Kilvrough Manor Outdoor Education Centre, Parkmill
Proposal:  Installation of 18 no. temporary prefabricated units comprising of 12 no. dormitories, 4 no. toilets/showers and 2 no. workshops.
Decision of Council:  No objection.  (application is for temporary installation for a period of six months only – therefore Council to check position in six months’ time).

·        2008/2068  -  28 Easterfield Drive, Southgate 
Proposal:  Increase in ridge height to provide first floor living accommodation.
Decision of Council:  No objection

 

 

 

 

 

 

 

BS

 

 

 

BS

 

·        2008/1805  -  Little Highway Farm, 59 Pennard Road, Pennard
Proposal:  Single storey side extension
Decision of Council:  No objection

·        2008/2148  -  68 Southgate Road, Southgate
Proposal:  Two storey and single storey side extension to provide addition to coffee shop, public convenience and rear fire escape.
Decision of Council:  This development would be in the best interests of the community.  We fully support the development.

 

 

 

 

 

 

 

BS

Amended Planning Application

·        2008/1122  -  40 Pennard Road, Kittle
Proposal:  Two storey side extension and rear conservatory
Decision of Council:  No objection

 

 

 

 

BS

 

Applications Approved by the City and County of Swansea

·        2008/1834  -  13 Pennard Drive – first floor extension

·        2008/1918  -  23 Foxhole Drive – single storey rear extension

·        2008/1041  -  29 Three Cliffs Drive – single storey side extension

 

 

 

Enforcement

Great Kittle Farm – no acknowledgement from the City and County of Swansea to our letter of 13th October 2008.

Widegate Farm – acknowledgement only from the City and County of Swansea to our letter of 13th October 2008.

 

Watching Brief  -  76 Pennard Road, Kittle

 

 

 

ENVIRONMENT COMMITTEE

Cllr. Nash had resigned from the Environment Committee due to other commitments.  Cllr. Langford had formally thanked Cllr. Nash by letter on 28th October 2008 for his service to the Environment Committee.

 

The new Members of the Environment Committee are Councillors Laurie Irwin, Mark Smith and Nigel King.

 

 

 

Minutes of the Environment Committee held on 21st October 2008 had been circulated with the agenda and noted.

 

Decision of Council: 

Agreed notice board at the Community Hall be divided into two parts, one part for Pennard Community Council and one for other users of the Hall.

Agreed that Council should write to CCS asking that existing bus shelter outside Pennard Stores be removed; location of bus stop moved further along frontage of Pennard Stores towards the Stores driveway and new bus shelter and raised plinth be erected, thus providing access by bus for disabled persons.  Plan to be drafted to accompany letter.

Agreed monthly hire of tables from Parish Hall for Produce Market at a cost of £12 per month.

 

 

 

 

 

 

 

 

LI

 

 

 

 

MS

 

HALL COMMITTEE

 

 

Hall Committee Minutes of 1st November 2008 circulated and approved, as amended.

Hall Committee asked to review requests for crockery.

 

Decision of Council:

Agreed to repairs to the Hall roof (see Minute 08/201)

Agreed to purchase new kettle.

 

 

MW

 

 

 

WW

 

 

FIELD COMMITTEE

 

 

Minutes of the Field Committee of 7th November 2008 were circulated and approved.

 

 

Decision of Council:

Agreed in principle to replace doors/locks to the Pavilion and replace metal  lockers.

Council thanked Laurie Irwin, George Nash and Lin Silver for their help and provision of light refreshments to the workers during the painting of the Pavilion.

 

 

 

 

 

 

GN/

LI

 

BURIAL GROUND COMMITTEE

 

 

The Minutes of the Burial Ground Committee of 2nd November 2008 were agreed.

 

Decision of Council:

Agree tenders be sought for reinforced concrete plinths on which to fix future memorial stones.  (2009/2010 Budget).

Agreed bilingual sign on Burial Ground inner gate about possible unsafe memorial stones.

It was not agreed to pursue additional land for the Burial Ground.

 

 

 

 

 

 

BS

 

BS

 

 

PARISH HALL COMMITTEE

No report.

 

 

 

FOOTPATHS COMMITTEE

The Clerk to seek clarification about the modification order No. 279 about footpaths 4 and 14 and how best the broken gate on footpath 14 can be removed.

 

 

 

BS

 

08/203   ACCOUNTS FOR PAYMENT  -  12th NOVEMBER 2008

 

Payable to

Purpose

Cheque

No.

VAT

Total

B. L. Smith

Customs & Excise

Beds & Borders

G. Davies

K. E. Vending

Acer Plumbing

Mazars

Llwchwr T.C.

S. Wales Media

Four Counties

Staples

Spencers

Isaacs

P. Carosi

C. Suttie

D. Whitehead

Budget Print

 

 

Pay – November

Tax/NI

Field – fence and bushes

Hall – gas safety check

Hall – crockery

Field – new toilet

Audit fee

Code of Conduct advertisement

Env. – advert for Market

Hall – new chairs

Stationery

Outstanding account August 2006

Refixing Memorial Stones

Hall Cleaning

Field Handyman

Car Park Cleaning

Produce Market – Paid in advance

 

2465

2566

2467

2468

2469

2470

2471

2472

2473

2474

2475

2477

2478

2479

2480

2481

2482

 

 

-

-

-

14.00

38.02

-

70.00

-

5.12

57.75

0.94

108.00

245.00

-

-

-

-

 

 

557.94

171.22

1,853.00

94.00

255.33

115.00

470.00

52.20

34.37

387.75

6.28

725.17

1,645.00

166.40

155.75

300.00

103.87

 

 

 

INCOME & EXPENDITURE UNDER BUDGET HEADS

AS AT 30TH SEPTEMBER 2008

 

 

Income

Expend.

+/-

Budget

 

Balance

Field

1,539.48

11,811.30

- 10,271.82

11,160.00

 

+ 888.18

B.Ground

2,680.00

2,950.07

- 270.07

2,860.00

 

+ 2,589.93

Hall

5,140.25

7,208.17

- 2,067.92

5,740.00

 

+ 3,672.08

Admin.

46,969.50

14,134.69

+ 32,834.81

24,150.00

 

+ 56,984.81

Misc.

338.96

2,138.30

- 1,799.34

9,005.00

 

+ 7,205.66

 

 

 

 

 

 

 

Total

56,668.19

38,242.53

+ 18,425.66

52,915.00

 

+71,340.66

 

 

BALANCES AS AT 12TH NOVEMBER 2008

 

 

Current Account

Holding Account

No. 2 Account

No. 4 Account

 

Less Cheques not presented

 

 

 

18,907.39

17,577.33

1,936.10

17,532.66

55,953.48

 

-

55,953.48

 

 

Opening Balance

Add Receipts

 

 

 

Less Payments

 

Balances

 

 

40,896.88

63,873.65

 

__________

104,770.53

48,817.05

 

55,953.48

 

Cllr. Andrew Thomas had carried out his quarterly audit of accounts on 24th July 2008 and on the 4th November 2008, which were found satisfactory.

 

08/204

NEIGHBOURHOOD WATCH

No report

 

 

 

08/205

COMMUNITY COUNCILS

·        One Voice Wales asked if Pennard Community Council could be pilot for the next module on training – committees, managing time, effects on others.  This would take place in January 2009.  This was agreed.

·        Clerks’ & Councils’ Newsletter noted

·        Community Forum.  Noted next meeting changed to 25th November 2009 at 5.00pm in the Civic Centre.

 

 

 

 

BS

 

08/206

PENNARD AREA COMMUNITY PARTNERSHIP

No report

 

 

 

08/207

COMMUNICATIONS

·        City and County of Swansea – about a seminar on the Code of Guidance.  Members to attend – Councillors Smith, Middleton, Hickery, Weeks, King and Cook.

·        City and County of Swansea – Cllr. James’ term as Governor of Pennard Primary School ends after two years on 24th November 2008.  County Councillor Mrs. Smith will be requesting that this period be extended for another two years.

 

 

 

BS

 

 

Cllr

MS

 

 

Noted the following from:-

·        Mr. C. Hopper about visiting residents with advice on energy bill

·        Eisteddfod request for funding

·        Urdd Gobaith Cymru’s invitation to a public meeting on 3rd December 2008 in the Brangwyn Hall

·        Local Government Boundary Commission about a workshop to review the process of boundaries and the review of Community Council Election results in 2008.

·        WAG – Fire & Rescue Framework for Wales 2008/2009

·        Community Health Service Annual Report for 2007/2008

·        Mid & West Wales Fire & Rescue risk reduction plan

·        Civic Trust – seminar to share knowledge about High Street UK on 15th November 2008 in Clydach

·        City and County of Swansea – noted Chair’s recommendation for the Lord Mayor’s Civic Merit Award for Mr. D. Hutchinson, Mr. I. Thompson, Mr. C. Hopkins and Mr. W. Richards.  All have been voluntary Committee Members of the Parish Hall for over 30 years.

 

 

08/208

COMMUNITY CHANNEL

No report

 

 

 

08/209

GRANTS OF RIGHT

None

 

 

 

08/210

MATTERS OUTSTANDING

 

 

 

·        Green Path

·        Car Parking – Linkside Drive and Pennard Drive

·        Car Parking – Heatherslade Road

·        National Trust Car Park

 

 

08/211

POLICY DOCUMENTS

 

1.      Standing Orders

2.      Audit & Accounts

3.      Health & Safety

4.      Environment

5.      Disability & Discrimination

6.      Equal Opportunities

 

The above revised documents were approved subject to amendments to the following:-

 

a)      add to Standing Order 39 – “see Emergency Payments, paragraph 54 (b)”

b)      amend Standing Order 75 (c)  (iv) – change “one” to “two” Members

 

Cllr. Mark Smith was thanked for reviewing the documents.

 

 

 

The meeting closed at 9.45pm.