MINUTES OF THE MEETING OF

PENNARD COMMUNITY COUNCIL

HELD ON THURSDAY 13^TH AUGUST 2009

Present: Cllr. L. James - Chair Cllr. R. J. Cook - late Cllr. L. Irwin Cllr. H. F. Langford Cllr. N. E. King Cllr. M. Layton In Attendance Cllr. Mrs. M. Smith

Cllr. P. J. Middleton Cllr. G. T. Nash Mr. B. L. Smith Cllr. Mark Smith Cllr. A. C. Thomas Cllr.W. Weeks

Apologies: Cllr. D. C. Hickery Cllr. P. M. Waymark Cllr. L. Silver

09/343	DECLARATIONS OF INTEREST
Cllr. Layton declared an interest in the Welsh Assembly Government review of boundaries. (See Minute 09/351 – Footpaths).
09/344	MINUTES OF 15^TH JULY 2009
The Minutes were approved, as amended, by Cllr. Smith and seconded by Cllr. Nash. The balance as at 15^th July 2009 was a clerical error. Cash at bank should have read £32,864.51. Reference to cattle grids should have been under Communications and not Pennard Area Community Partnership.
09/345	MATTERS ARISING
None
09/346	COMMUNICATIONS Noted the following from:
a) Age Concern – invitation to their AGM on 16^th September 2009 b) D. Glyn Morgan – Save our Mountain Campaign, about a proposed wind power station at Mynydd-y-Gwair c) Sustain Wales – search for Welsh Green Heroes d) Welsh Assembly Government – public appointments/training courses		GN
e) Welsh Assembly Government – consultation on the Legislative Competence Order (agreed One Voice Wales act on our behalf). f) Department of Environment – discussions on environmental enforcement – Cardiff on 29^th September 2009		PM
g) Swansea Rural Development News h) Land Registry – noted that the Pound is not registered. Refer to CADW i) National Trust Newsletter j) Adjudication Panel for Wales – noted Annual Report		BS
k) Gower Festival – thank-you letter for the use of the Community Hall l) Pennard Carnival Committee – thank-you letter to Council Members and to Mr. Colin Suttie
m) Swansea Health Council – Annual Report for 2008/09 n) FB re misleading street signs outside No 36 Linkside Drive (Pennard Drive and Linkside Drive)		BS/Cllr Mrs Smith
09/347	NEWSLETTER
a) Draft reports submitted by Mark Smith agreed. It was also agreed that we would attempt to have two Newsletters per annum in future and that this newsletter would be delivered on or about 19/20 September.
b) The Swaziland Project had been rejected as not being appropriate. Agreed this be referred to St. Mary’s Church c) Cllr. Middleton to arrange printing. d) Agreed that where properties are on the periphery/isolated, Newsletters would be sent by mail		BS PM BS
09/348	GOWER WEBSITE
· No report
09/349	GRANTS OF RIGHT
· None
09/350	MATTERS OUTSTANDING
· Cattle - Noted letter from GF. Cllr. Mrs. Smith outlined details of discussions which are taking place with the City and County of Swansea and GF and householders at Hael Lane. Cllr. Mrs. Smith also advised that the City and County of Swansea felt that a meeting with the Golf Club would not achieve anything.
09/351	COMMITTEES
EMPLOYMENT No meeting. The next meeting would be on 19^th August 2009.
BURIAL GROUND No meeting. Still waiting to hear from Isaacs, (grave digger), about risk assessment and graves being dug to a depth for three deceased people rather than two.

PLANNING New Applications: Application No: 2009/1065 – 9 Hael Lane, Southgate Demolish existing conservatory and construct new conservatory Decision: No objection	BS
Planning Application: 009/0880 - Great Highway Farm, Pennard Construction of agricultural storage barn (application for Prior Notification of Agricultural Development) Decision: No comment	BS
Approval by the City and County of Swansea Planning Application: 2009/0394 - 37 Pennard Drive, Pennard Two storey side/rear extension plus integral garage
Planning Application: 2009/0776 - 82 Linkside Drive, Pennard Extension of existing porch
Planning Application: 2009/0882 - 13 Kittle Hill Lane, Kittle Retention of rear conservatory
Planning Application: 2009/0185 - 37 Foxhole Drive, Southgate First floor side and rear extension
Planning Application: 2009/0413 – Land to rear of 25 Southgate Road, Southgate Detached bungalow with attached garage
Appeals to the Welsh Assembly Government Planning Application: 2009/0462 - 91 Southgate Road, Southgate Two storey rear and side extension. Noted
Enforcement Meadgate – roads and footpaths – Cllr Mrs Smith reported that CCS have this matter in hand Great Kittle Farm – unauthorised structure Widegate Farm – unauthorised building rubble White Lodge – tree house 9 Bendrick Drive – concern that the detached extension is being separately let, contrary to planning approval.
Outstanding Items Pen-y-banc Farm – two Planning applications Clerk to write a further letter to the City and County of Swansea about the outstanding item and those under Enforcement.	BS

2 Linkside Drive, Pennard Noted that no planning approval is required for the fence
FINANCE No meeting. The next meeting will be on the 19^th August 2009.
Councillor Thomas raised the issue of whether Pennard Community Council should be registered for VAT. This to be referred to Finance Committee.
Cllr. Thomas reported that he had carried out the quarterly audit of the accounts, which were found satisfactory.
FIELD COMMITTEE Minutes of the Field Committee held on 7^th August 2009 were noted. On Item 5, Minutes of the Cricket Club, there was a difference of opinion as to what was resolved. Two Council Members present at the meeting with the Cricket Club did not agree with the accuracy of the Minute and one Council Member was uncertain. The three Cricket Club Members did agree that it was a correct record. These Minutes have, in the meantime, been superseded by the amended rules for the hire of the field.
Rules for the Hire of the Field The recommendations of the Field Committee have been circulated. The rules in Appendix 1 were agreed. (Appendix 1 attached).
Letters sent out by the Clerk on behalf of the Council. It was agreed that the Clerk continue to use his judgement as to when to involve the Chairman before any correspondence is sent out, as was the case with the letter to the Cricket Club, which was approved by both the Chairman of the Field Committee and the Chairman of Council.	BS
Pennard Football Club It was agreed that the Football Club be charged £30.00 per match for the first football season. The Club to be advised that charges under review.	BS
Pavilion It was agreed that an application be made for Lottery Funding to replace the existing pavilion.	LS
Levelling of the Field Plenary powers given to Field Committee to action	GN
Skateboard Ramp Plenary powers given to Field Committee to action	GN
Sign for the Field The Clerk to pursue outstanding quotes with the Assistant Clerk.	BS
At this stage, Standing Orders were suspended in order that the rest of the Agenda could be completed.
HALL No meeting Renovations – due to start on Monday, 17^th August 2009.
Cattle Grid Noted that the cattle grid will be repaired on 19^th August 2009.
Dog Club To be discussed at the next Hall Committee	CS
Grants Grants for chairs and tables proceeding	AT
ENVIRONMENT Noted the Minutes of the Meeting held on 4^th August 2009. Decisions of the Council: a) Londis Store patio – agreed that the Clerk approach the owner informally drawing the condition of the patio to their attention b) Produce Market – surplus money to be referred to Finance Committee c) Litter Pick – agreed date of 27^th September 2009, details to be finalised. This will be part of the ‘Keep Wales Tidy’ week.	BS
FOOTPATHS Minutes of the Footpaths Committee of 3^rd August 2009 were noted. Decisions of the Council: a) Agreed to proceed for funding for the Green Path from the Sustainable Development Fund. Possibly include funding from the Safe Routes to School fund. b) Board Walks – the City and County of Swansea to be advised that repairs are required to the boardwalks on the headland between Pobbles and Three Cliffs. Copy also to be sent to Pennard Golf Club.	NK/Cllr Mrs Smith BS
Review of Boundaries At last Council only properties and not footpaths were discussed. It was agreed, therefore, that Footpaths Committee look at this aspect.	NK
PARISH HALL/CHURCH No report
NEIGHBOURHOOD WATCH No report

COMMUNITY COUNCILS a) One Voice Wales – training for Members booked for 7^th January 2010 on “The Council as an Employer” at a cost of £25.00 per delegate. b) One Voice Wales – Area Committee Meeting on 13^th August 2009 (Cllr. Cook attending). c) One Voice Wales – advertisement for a Development Officer at a salary of £26,936.00 (pro rata). NOTED	RC
d) One Voice Wales – Newsletter NOTED e) One Voice Wales – Committee Meetings. It was agreed this be deferred until the September meeting. In the meantime, all evening Committee Meetings to start at 7.00pm.	BS/ CS
PENNARD AREA COMMUNITY PARTNERSHIP No report

09/353	ACCOUNTS FOR PAYMENT AS AT 13^TH AUGUST 2009
Payable to		Purpose	Cheque No.	VAT	Total
Wicksteed A. L. Porter C&CS Parish Hall Caterclean D. Carosi B. Smith Colin Stacey Customs & Excise P. Carosi C. Suttie		Children’s Play Equipment B. Ground - 252.05 Field - 289.16 Field - 40.00 Field - 30.83 Field - 25.00 Misc. - 60.83 Field Safety Check Tables Hire – Pennard Market Hall – Cleaning Materials Hall – Window Cleaning Pay August 09 Pay August 09 - 238.17 Mileage - 38.40 Photocopying - 5.00 Land Registry - 5.00 Internet - 10.00 Tax/NI Hall Cleaning Field – Ground Maintenance	2635 2636 2637 2638 2639 2640 2641 2650 2643 2644 2645	36.35 7.50 11.17	278.66 697.87 57.50 14.25 85.62 12.00 941.66 296.57 387.34 166.40 65.98
C & CS Welsh Water Staples EON Killay Electrics		Hall – Waste Disposal Pavilion Field – Signs Hall – Gas Supply Field – Electric Check	2646 2647 2648 2649 2651	8.42 - 0.38 3.35 15.27	64.52 338.74 2.90 70.31 117.12 3,597.44

BALANCES AS AT 13^TH AUGUST 2009

Current Account Deposit Account Gratuity Maintenance Less Cheques not presented

11,190.00 623.34 1,941.57 17,582.19 31,337.10 424.65 30,912.45

Opening Balance Add Receipts Less Payments Balances

30,723.08 25,380.89 56,103.97 25,191.52 30,912.45

09/353	VAT
H.M. Revenue and Customs had been asked for their advice about whether we should charge Squiggles Nursery VAT on their electricity account. The response was ambiguous. Council’s decision is to continue the current practice of not charging VAT.
09/354		RISK ASSESSMENT MATRIX Noted
09/355		NON-RUMBLE STRIPS
This work now completed
The meeting closed at 10.40pm.