MINUTES OF THE MEETING OF

PENNARD COMMUNITY COUNCIL

HELD ON WEDNESDAY 13^TH DECEMBER 2007

Present: Mr. W. Weeks - Chair Dr R. Cook Mrs. L. James Mrs. H. F. Langford Mrs. L. Silver Mr. B. L. Smith Mrs. M. Smith Mr. A. C. Thomas Dr. P. M. Waymark

Apologies: Ms. C. Bryden-Smith Ms. A. Gerke Mr. G. W. Gregory Mr. N. E. King Mr. P. Lanfear Mr. G. T. Nash

NEW MEMBER The Chair and Members cordially welcomed Mrs. Lin Silver as the newly Co-opted Member for the Pennard Ward.
07/165 DECLARATIONS OF INTEREST None
07/166	QUESTIONS BY THE PUBLIC
None
07/167	MINUTES OF 14^TH NOVEMBER 2007
Proposed by Dr. Waymark and seconded by Mrs. James, that the Minutes be approved.

07/168	MATTERS ARISING FROM MINUTES OF 14^th NOVEMBER 2007
Standing Orders Revised edition circulated. To be considered at the January meeting.
Newsletter
· Noted with interest enquiries, as a result of the Newsletter, about allotments and how to become a Member of the Community Council. · Minor errors regarding Parish Hall users to be amended in the next issue of the newsletter. · Mr. Nash was thanked for delivering a substantial number of Newsletters.
07/169	APPOINTMENT OF CLEANER
Mr. Thomas raised the query as to whether the cleaners of the hall were classified as employed by the Council or self-employed.
In reaching a decision, the Council would consider the Economic Reality Test, e.g. is the person in business on their own account, do they take the ultimate risk of loss or profit, what was the intention of the parties to the contract? There was also the question as to whether they had their own company insurance.
By a majority vote by LJ/MW/MS/RC, it was agreed that be deferred until the January meeting. AT/LS voted against the decision.
07/170	TENDERS FOR THE HALL DRAINAGE
Mr. Thomas raised a query about the reduced specification for the renewal of the hall car park drain, which Dr. Waymark clarified.
07/171	CLERK’S SALARY AND HOURS OF WORK
The Finance Committee recommended that the revised scales of pay and mileage allowance be accepted and backdated to 1^st April 2007. They further recommended that the hours of work be deferred in order to clarify the actual hours worked, and the work carried out. Both recommendations were approved.
07/172	BUDGET 2008/2009
The Finance Committee submitted a revised budget for 2008/2009, which was attached with the agenda and was approved. The precept would be £47,000, the tax base for band D equivalent properties being £32.19.

07/173	FORMER SURGERY
Tenders: 19 tenders were sent out, 3 replied on time. These tenders were opened by GG/MW/BS on 7^th December 2007. · Marlbrough £25,356.00 excluding VAT · Henwood £30,750.00 (not VAT registered) · KJJ £41,125.00 excluding VAT Agreed lowest tender from Marlbrough. One late tender received from Claemore not considered. Plenary powers given to the Hall Committee (to include W. Weeks) to negotiate with the new tenant on the best way forward.		BLS PMW
Porch - Planning approval received 19^th November 2007. Contract with new tenant - not yet finalised.		PMW
07/174	FACILITIES FOR YOUTHS
Skateboard Ramp Planning approval not required. Dr. Waymark gave a progress report.
07/175	COMMITTEES
PLANNING · 20076/2460 - 11 Bendrick Drive – extension Planning Committee had no objections · 2007/2456 - 78 Linkside Drive – extension Deferred · 2007/2437 - Sunnyside, Sandy Lane Amendment to planning approval 14.11.06 Deferred		BLS WW WW
DECISIONS BY THE CITY AND COUNTY OF SWANSEA · Approved 2007/2458 - Co-operative Pharmacy – non illuminated sign · Approved 2007/2035 - 37 Foxhole Drive – extension · Refused 2007/2176 - land at Widegate – construction of eight stables

HALL · Hall Charges – proposed revised hall charges were agreed as circulated with effect from 1^st April 2008. · Hedging – six tenders sent out, only one response from Spencers for £792.00 plus VAT. The tender was agreed in principle pending clarification on the number of pyracantha bushes required. · Gas/Electricity Supply – Mr. Weeks reported on “Make it Cheaper” recommending that power would be more economical with electricity from Scottish Power and gas from British Gas, for the next twelve months. It was agreed that “Make it Cheaper” recommendation be accepted. Review October 2008, (including the Pavilion). · Village Social Event – 16^th January 2008. Agreed free use of the hall. · Mechanical Sweeper - agreed this be used to clean the car park monthly instead of bi-monthly. · Appointment of Architect - agreed that quotations be sought from three architects for alterations to the small hall/kitchen.		PMW BLS BLS PMW PMW
FIELD
· Dr. Waymark reported that Western Power completed laying cables underground, that repairs to the floodlights are in hand and recommended that a file on the history of the field be suitably bound for future reference. This was agreed.		PMW
BURIAL GROUND
· Dr. Cook reported that the Burial Ground Committee would be meeting to review policies and charges. · Mr. Weeks requested that all enquiries to the Council be acknowledged and replied to as soon as possible. This was agreed.		RC BLS
PARISH HALL/CHURCH
· St. Mary’s Church had requested financial assistance in 2008/09 for grass cutting. This had been included in the budget. St. Mary’s Church also gave a progress report on water proofing the church.		BLS
FOOTPATHS
· No report
NEIGHBOURHOOD WATCH
· Mrs James reported on the last meeting of the Neighbourhood Watch Committee. The golf club had offered a room to the Community Support Officers. · Mrs. James reported on the last meeting of the PACT which had been poorly attended by the public. The main concerns were still traffic problems and cattle. A special meeting was to be called in the New Year to discuss the cattle problem particularly in Pennard.
COMMUNITY COUNCILS
· Community Forum meeting on Tuesday, 15^th January 2008 at 5.00pm in County Hall. · SLCC and conference in Stoke on Trent 29^th/30^th February 2008. Agreed the Clerk attends this meeting or the summer seminar organised by the University of Gloucester in July 2008. · One Voice Wales training on “How to Chair a Meeting”, organised free of charge on Thursday, 31^st January 2008 at the Community Hall. ALL Members have been asked to attend. · One Voice Wales Newsletter noted.		LJ BLS BLS
PENNARD AREA COMMUNITY PARTNERSHIP
· No report
ENVIRONMENT COMMITTEE · Noted ugly yellow Police signs now removed.
07/176	CORRESPONDENCE
Noted the following from: · Adjudication panel for Wales Annual Report · National Eisteddfod request for financial assistance · City and County of Swansea update about problems with the variable speed sign by the school, · City and County of Swansea Consultation paper on Regional Aggregates Working Party · City and County of Swansea - Community plan update. · CAB Newsletter · The Clerks’ Newsletter · Kittle Residents Association letter to the City and County of Swansea about hedging and rubbish. (Refer to January meeting). · Ombudsman’s report that there had been no mal-administration, and no further investigation warranted over a complaint about the burial ground. · Pennard Community Charity advised that Mrs. H. Langford’s term of office expired on 12^th December 2007. It was agreed that Mrs. Langford be re-nominated to represent the Council for a further period.		BLS BLS

07/177	COMMUNITY CHANNEL
· No report
07178	ACCOUNTS FOR PAYMENT AT 13^TH DECEMBER 2007
Payable to		Purpose	Cheque No.	VAT	Total Amount
B. L. Smith Inland Rev. R. C.Isaacs DAS M. Waymark SLCC P. Carosi C. Suttie BT		Pay Dec. - 530.96 Quarterly Expenses: Phone - 21.50 Mileage - 118.04 Post - 28.10 Internet - 14.45 Paper - 5.00 Plaques - 46.00 Tax/NI Grave 160 Newsletter paper Mileage - 4.56 Postage - 11.64 Annual Subscription Hall cleaning Field maintenance Hall	2297 2298 2299 2301 2302 2303 2304 2305 2306	9.73	764.05 181.46 220.00 105.40 16.20 113.00 60.00 91.00 69.87 1,620.98

BALANCES AT 13^th DECEMBER 2007
Current Deposit Gratuity Planned Maint. Less Cheques not presented	6,809.46 35,537.02 1,888.33 13,663.96 57,898.77 45.00 57,853.77	Opening Balance Add Receipts Less Payments Balances	43,910.04 52,162.96 96,073.00 38,219.23 57,853.77

07/179	GRANTS OF RIGHT
· None

07/180	MATTERS OUTSTANDING
· Green Path – Further letter about clearing undergrowth on road between 62 and 76 Pennard Road for easier pedestrian use.		BLS
07/181	DATE OF COUNCIL MEETINGS
· Agreed to change from 18^th to 11^th December 2008.
The meeting closed at 9.50 pm.