MINUTES OF THE MEETING OF

PENNARD COMMUNITY COUNCIL

HELD ON MONDAY 14^TH JANUARY 2008

Present: Mr. G. W. Gregory - Chair Ms. C. Bryden-Smith Dr R. Cook Ms. A. Gerke Mrs. L. James Mr. P. Lanfear Mr. G. T. Nash Mrs. L. Silver Mr. B. L. Smith Mrs. M. Smith Dr. P. M. Waymark Mr. W. Weeks

Apologies: Mrs. H. F. Langford Mr. A. C. Thomas

08/01 DECLARATIONS OF INTEREST Mrs. Silver declared an interest in planning application 2007/2761 - 22 Eastcliff, Southgate
08/02	QUESTIONS BY THE PUBLIC
None
08/03	MINUTES OF 13^TH DECEMBER 2007
Proposed by Dr. Waymark and seconded by Dr. Cook, that the Minutes be approved.

08/04	MATTERS ARISING FROM MINUTES OF 13^th DECEMBER 2007
Standing Orders · Change to appointment of Chair and Vice Chair deferred until after May 2008 elections. · Delegation of minor works and terms of reference for Committee deferred to Special Meeting on Wednesday, 16^th January 2008 in Pennard Community Hall at 7.30pm.		BLS
Cleaners
· Agreed that a formal contract be drawn up clearly indicating that the cleaners are self-employed.		PMW LS
Training · Noted that the training session on ‘How to Chair a Meeting’ deferred to 7^th February 2008, to be held in Pennard Community Hall at 7.00pm. On the recommendation of One Voice Wales, other local community councils invited to send representatives to the session.
Kittle Residents Association · The City and County of Swansea had indicated that the fencing on Pennard Road near Barland Quarry is now complete and will not be extended. Agreed a site visit be arranged by the Chair.		BLS GG
08/05	MATTERS OUTSTANDING
Green Path · Reply awaited from the City and County of Swansea about clearing access for pedestrians between numbers 62 and 76 Pennard Road.

08/06	FORMER SURGERY
Contractors · Dr. Waymark gave a progress report on work, hopefully to be completed by the end of February 2008. Co-ordinator · Confirmed that Dr. Waymark to be the co-ordinator for the work, calling in a specialist adviser as required. Contract with New Tenant · Agreed contact in principle, subject to clarification on the term “reasonably withhold permission to sub let”. · The Chairman, Vice Chairman and one other Member to have plenary powers to sign the contract on behalf of the Council. Refer the wording of the contract to meeting to be held Wednesday, 16^th January 2008, which would have plenary powers.		PMW PMW BLS
Risk Assessment · This was agreed Comments by the Public · The Clerk reported on correspondence from AM seeking clarification of a number of issues relating to the contract, and drew the Council’s attention to the Construction Design and Management Regulations 2007. Agreed AM be thanked for his interest and the Clerk to reply suitably.		BLS
08/07	FACILITIES FOR YOUTHS
Skateboard Ramp · Agreed three tenders be sought for the erection of the proposed ramp. (Consider Spencers, City and County of Swansea and Wicksteed). Ammanford Youth Council · Representatives invited to a seminar on “Delivering a Successful Youth Council” on Saturday, 5^th April 2008 at Ammanford Town Hall at a cost of £20.00 per delegate. · Agreed two places be booked, delegates to be finalised by next Council.		PMW BLS

08/08	COMMITTEES
PLANNING Council confirmed the action of Planning Committee to two outstanding applications: · 2007/2456 - 78 Linkside Drive – extension No objection to extension · 2007/2437 - Sunnyside, Sandy Lane No objection to amended plan
No objections to the following new applications: · 2007/2717 - 6 Southgate Road, Southgate Single storey side extension · 2007/2761 - 22 Eastcliff, Southgate Detached garage, rear porch and 2m high front wall · 2007/2821 - 19 Westcliff, Southgate Two storey front extension, first floor side extension and single storey rear extension 2007/2868 - Links Cottage, 1 Bendrick Drive, Southgate Retention of detached garage (variation of condition 2 of planning permission 2007/1788 granted on 21^st September 2007 to allow for the design and materials of the garage to be submitted and agreed by the Local Planning Authority before beneficial use).		BLS
Public Toilets, Southgate Road · The Clerk reported on discussions taking place between Pennard Stores and the City and County of Swansea to replace the public toilets at Southgate Road. The Council welcomed the proposals (without prejudice).
Appeals · The Welsh Assembly had dismissed the planning appeal from 47 Beaufort Drive to retain a garage.
Planning Seminar It was agreed that the Chair attend the Planning Seminar being organised by One Voice Wales at a cost of £25.00 on 18^th February 2008.		BLS

HALL Hedging · Dr. Waymark reported on progress of the revised scheme of hedging, which was agreed. Appointment of Architect · It was agreed that Brendan Minney be the appointed architect for the work for the work from the small hall to the kitchen. Gas/Electricity Supply · The Clerk reported that as the gas and electricity supply was under contract for two years (until 1^st July 2008), no change to another supplier recommended as a substantial penalty clause would be imposed. Agreed to review in June 2008.		PMW PMW BLS
FIELD
· Dr. Waymark reported on problems created by a mole and that the Field Committee need to decide on the type of table/bench required. · Agreed Dr. Waymark attend Safety Standards Training Seminar on Play Equipment being organised by Wicksteed on 17^th July 2008, at a cost of £125.00 for the conference. · Agreed paving slabs on the playing field near the play area be raised.		PMW PMW
BURIAL GROUND
· Dr. Cook reported that the next meeting of the Burial Ground Committee would be on Sunday, 3^rd February 2008 at 10.30am in the Burial Ground. Items for discussion to include height of headstones, policy, charges.		BLS
PARISH HALL/CHURCH
· An invitation to Members had been made by the Parish Hall Management Committee to attend their Annual General Meeting on Monday, 21^st January 2008.
FOOTPATHS
· Mr. Lanfear reported that the future of the boardwalks under review and the annual review of footpaths would be discussed on Wednesday, 16^th January 2008 at 7.30pm in the Community Hall.		PL
NEIGHBOURHOOD WATCH
· No report
COMMUNITY COUNCILS
· One Voice Wales – noted Youth Council Seminar on 5^th April 2008. · Community Councils Forum – The Chair and Mrs. James to attend on 15^th January, 2008.		LJ/ GG
PENNARD AREA COMMUNITY PARTNERSHIP
· Mrs. James reported that discussions had taken place about the speed limit signs outside the school, and the concern about a 30cwt lorry visiting the chemist/surgery area at 3.30pm when the children are leaving school. · Anyone who would like a new project to be considered to contact Mrs. James.
ENVIRONMENT COMMITTEE · No report
08/09	CORRESPONDENCE
Noted the following from: · Clerks’ Newsletter · Clerks’ and Councils’ Newsletter · British Heart Foundation seeking financial assistance and volunteers · National Trust Newsletter · City and County of Swansea - Elections 1^st May 2008 - Estimated cost to Pennard Community Council £2,000 - nomination packs available from 27^th March to 4^th April 2008 - Mansion House Buffet – Chair to attend · SCRAP – - promoting effective waste disposal - re-establishing Swansea Waste Forum · Ombudsman - Complaints Handling Seminar on 21^st February 2008 at Miskin Manor. Chairman and Mrs. James to attend · Health Challenge Wales - comments invited on draft proposals. · City and County of Swansea - Householders Design Guide - comments to City and County of Swansea by 22^nd February 2008. · National Association of Crohn’s Disease - Members invited to participate in a sponsored walk on 22^nd June 2008 from Blackpill to Verdi’s. (Contact Chairman). · City and County of Swansea’s proposed traffic regulations order for Southgate Road, Heatherslade Close, Southgate and Pennard Road, Kittle.		BLS BLS GG/ LJ
08/10	COMMUNITY CHANNEL
No report

08/11	ACCOUNTS FOR PAYMENT AT 14^TH JANUARY 2008
Payable to		Purpose			Cheque No.		VAT	Total
One Voice Wales D. Carosi SWALEC Welsh Water M. Waymark B. Smith Staples P. Carosi C. Suttie M. Waymark G. Davies EON Electrical Eng. Spencers Caterclean		Training (Planning) Hall – window cleaning Burial Ground – lighting Hall Field – Roof Mastic Pay Jan. 08 697.54 Back pay to 1.4.07 174.54 872.08 Less Tax 186.78 Stationery Hall Cleaning Groundsman services Keys Field – toilet and shower repairs Hall – gas supply Field – lights repair Field - 296.97 B. Ground - 263.91 Misc. - 35.64 Pound - 11.20 Hall - 30.32 Misc.other - 26.55 Hall cleaning materials			2307 2308 2309 2310 2311 2312 2313 2314 2315 2316 2317 2318 2319 2320		0.31 3.21 10.50 16.50 33.54 116.31 23.67	25.00 12.00 6.66 172.40 11.96 685.30 21.58 85.00 67.00 10.00 70.50 346.44 225.21 780.90 158.90 2,678.85
BALANCES AT 14^th JANUARY 2008
Current Account Deposit Account Gratuity Planned Maint. Less Cheques not presented			24,214.09 35,631.93 1,893.37 13,700.45 75,439.84 498.40 74,941.44	Opening Balance Add Receipts Less Payments Balances		43,910.04 71,168.61 115,078.65 40,137.21 74,941.44
Agreed to set up Direct Debit payments for BT to avoid handling charge of £4.50 and that there be a heading under accounts for payment to report these.									BLS
08/12	GRANTS OF RIGHT
· None
The meeting closed at 9.45 pm.