MINUTES OF THE MEETING SPECIAL MEETING

MINUTES OF THE MEETING OF

PENNARD COMMUNITY COUNCIL

HELD ON THURSDAY 14^TH AUGUST 2008

Present: Dr. R. J. Cook - Chair Mr. D. C. Hickery Mr. L. Irwin Mrs. L. James Mr. N. E. King Mrs. H. F. Langford Mr. M. H. Layton Mr.P. J. Middleton			Mr. G. T. Nash Mrs. L. Silver Mr. B. L. Smith Mr. Mark Smith Cllr. Mrs. M. Smith Mr. A. C. Thomas Dr. P. M. Waymark Mr. W. Weeks	Apologies: None
08/140	DECLARATIONS OF INTEREST · Councillor Mrs. Smith declared an interest in the lease of the former surgery (Minute 08/149) and left the room while this was discussed. · Mark Smith and Darran Hickery declared an interest in planning letter from RE about Meadgate (Minute 08/155)
	· Milwyn Layton declared an interest in the bus stop at Cannisland (Minute 08/154). · Lynda James and Peter Middleton declared an interest in planning application 2008/1666. (Minute 08/155).
08/141	QUESTIONS BY THE PUBLIC None
08/142	MINUTES OF THE SPECIAL COUNCIL MEETING ON 06/07/08
	Approved, as amended, proposed by George Nash and seconded by Helen Langford.
08/143	MATTERS ARISING None
08/144	MINUTES OF COUNCIL ON 06/07/08 Approved, as amended, proposed by Margaret Waymark and seconded by Lynda James.
08/145	MATTERS ARISING None
08/146	RECORDING COMMITTEE MINUTES · Agreed that Committee Minutes be attached to the main Council Agenda.				BS
	· When Committees require a decision by the Council, that decision be recorded in the main Council Minutes.				BS
08/147	DOG TRAINING This item referred to the Hall Committee for further consideration about health and legal issues.				MW/ BS
08/148	NEWSLETTER Lin Silver had agreed to put together the next Newsletter. Draft Newsletter to be considered at the September meeting.				LS
08/149	FORMER SURGERY · The Clerk reported on progress. · Agreed the Chair and Vice-Chair have plenary powers to act on behalf of the Council to conclude the proposed Lease. · The following was agreed:
	1.	Advertising Sign This can be displayed at the pine end of the building facing Pennard Road. Maximum size 3m x 1.2m.
	2.	Designated Car Parking for Staff This area to be used not for car parking but as an outside children’s play area. A fence to be erected at the tenant’s expense, along a new line as shown on the map (marked C – D) Staff will use the community car parking area.
	3.	Covered Storage This can be erected on the site shown on the plan (subject to paragraph 4 below).
	4.	Grassed Area at the Rear of the Building As a gesture of goodwill, on behalf of both Landlord and Tenant, it is agreed that the tenant will erect a gate at the corner of the small hall, marked A on the plan, instead of the fence by the kitchen, marked E – F on the plan. The tenant will have free use of the grassed area in between these two points, which he will maintain. This will not form part of the Lease as it is for a temporary period until such time as the Council needs that area for its own use.
	5.	Fencing No objection to the proposed close-boarded fencing to a height of 1.2m, and two gates. Agreed that the tenant remove the existing fencing and shrubs from the entrance of the building to the far corner of the building. (Rear hedge in private ownership). The new fence can then be erected along the existing fence line.

08/150

ACCOUNTS FOR PAYMENT- 14^th AUGUST 2008

It was resolved that when the agenda is sent out, this includes invoices for payment at the next Council. Those items that are received after the agenda goes out will have to wait for the next agenda.

Payable to

Purpose

Cheque

No.

VAT

Total

B. L. Smith

Customs & Excise

C. Suttie

Killay Elect.

Spencers

C & C S

SWALEC

M. Waymark

Caterclean

Staples

SWALEC

P. Carosi

Pay – Aug. 2008 558.14

refund 7.50

Tax/NI

Field Maintenance

Field – Pavilion elect. test

Field 296.97

B. Ground 263.91

Misc. 35.64

“ 26.55

Pound 11.20

C. Hall 30.30

Litter Bin 55.00

Field – prepare ground

and lay turf 115.00

Field equipment 85.00

Hall rates

Hall electricity

Training Southampton

Hall cleaning materials

Stationery

Pavilion electricity to 1^st July 2008

Hall cleaning

2416

2417

2418

2419

2420

2421

2424

2425

2426

2477

16.97

160.95

9.31

3.98

8.29

565.64

71.02

53.75

113.97

1,080.54

128.00

119.00

72.95

62.52

26.75

174.28

208.00

2,676.42

BALANCES AS AT 14^HAUGUST 2008

Current Account

Holding Account

No. 2 Account

No. 4 Account

Less Cheques not presented

Less Cheques cancelled

26,550.51

1,505.31

1,923.95

17,422.64

47,402.40

328.00

520.00

46,554.40

Opening Balance

Add Receipts

Less Payments

Balances

40,896.88

35,710.67

__________

76,607.50

30,053.15

46,554.40

08/151	COMMUNITY CHANNEL No report
08/152	HALL CLEANERS The Clerk reported that Contract Cleaners had signed the letter of agreement re their cleaning contract, and that he had received a copy of their public liability insurance.
	A petition had been received, signed by eleven people, complaining about the cleanliness of the small hall. Agreed this be referred to Hall Committee.	MW
08/153	GRANTS OF RIGHT None
08/154	MATTERS OUTSTANDING · Green Path – no further progress · Car Parking – Linkside Drive/Pennard Drive Councillor Mrs. Smith reported that limited parking being considered for residents only, possibly in September 2008.	Cllr. MS Cllr. MS
	· Fencing, Barland Quarry – awaiting report · Bus Stop, Cannisland It was reported that the possible relocation of the bus stop at Cannisland (towards Gower) being considered. Milwyn Layton reported on his meeting with the City and County of Swansea on the matter.	Cllr. MS
	· Parking – Heatherslade Road/Southgate Road/Sandy Lane The Clerk reported that he had received no acknowledgement to his request for a site meeting with an officer of the City and County of Swansea. Councillor Mrs. Smith to pursue. Agreed that the Clerk write to the National Trust asking them to consider a reduced car parking charge at Pennard Cliffs Car Park, for short term parking, which may alleviate some of the car parking problems in the area.	Cllr MS BS
08/155	COMMITTEES
	· Environment Minutes of the meeting held on 11.08.08 circulated with the Agenda were noted. The following decisions were made by Council following recommendations by the Environment Committee. - Litter Pick at Pobbles on 31.08.08. Golf Club be requested to collect rubbish and leave in Club car park for collection by the City and County of Swansea. - Local Produce Market – agreed free use of the hall on 28.09.08 or 12.10.08.	BS HL
	- To be advertised on the website and notices around the villages. - Land Adjacent to St. Mary’s Church Wall – place on September agenda	GN/ LJ BS
	· Planning Three amended planning applications received: 2008/1312 - 71 Southgate Road Two-storey extension and swimming pool. Decision: - objection on grounds of over-intensification of development - concern at the number of builders’ vehicles on a narrow road with double yellow lines causing nuisance and traffic hazard. There is a requirement to ensure adequate provision for contractors’ vehicles.	BS
	2008/1139 - 54 Pennard Drive Two storey side/rear extension Decision: - objection on grounds of over-intensification of development - reduced car parking facilities which will add to the already congested street parking problem	BS
	2008/1666 - 27 Eastcliff First floor front extension and balcony Decision: no objection	BS
	Applications approved by the City and County of Swansea: 2008/1140 - 5 Westcliff Single storey front extension 2008/0605 - 64 Southgate Road Tea Room
	Applications refused by the City and County of Swansea: 2008/1194 - Land at 22 Eastcliff Detached dwelling
	Amendment to Unitary Development Plan The City and County of Swansea had responded to Pennard Community Council’s concerns at the possible additional caravans in Gower that may have been agreed. The Council’s comments were being born in mind.
	To Follow Up: 76 Pennard Road - check new development complies with plan submitted. (Plan with Adele Gerke – Lynda James to pursue).	LJ
	Meadgate - noted copy of comments from RE to Councillor Mrs. Smith, who had arranged a meeting with the relevant parties.	Cllr MS
	Great Kittle Farm - no response to Pennard’s concern about this development. The Clerk to pursue.	BS
	· Hall Letter from PJ about the cattle grid leading to the school referred to the City and County of Swansea, copy to Councillor Mrs. Smith.	BS
	· Field Minutes of the Field Committee meeting of 30.07.08 and 14.08.08 had been circulated. Decisions made by Council as a result of the meetings were as follows: - Kissing Gate - the City and County of Swansea’s offer of a free gate be accepted. Mr. J. Eley be asked for a written quote to install.	BS
	- Overhanging trees and defective fence at 15 Park Road - estimates be sought to cut down as appropriate trees interfering with the fence line, and a new fence erected. (Consult with occupiers of 15 Park Road).	BS
	- Dog Fouling Signs - that the free offer of dog fouling signs by the City and County of Swansea be accepted. - Tenders be sought for signs saying “Children’s Play Area. Dog fouling affects the Health and Safety of Children”.	BS
	- Picnic Table - tenders be sought for the installation of the picnic table.	BS
	- Gap in Fence by Skateboard Ramp - that “Candy” be asked to complete this work.	GN
	- Painting the Pavilion - the offer of painting the pavilion by the Probation Service be accepted. Paint, tea and coffee will be the Council’s only expense.	GN
	· Burial Ground Concern expressed at the height and size of base of a recently erected headstone on Grave 160. The Clerk to follow up.	BS
	· Parish Hall/Church No report
	· Footpath No report
	· Neighbourhood Watch No report
	· Community Councils Noted One Voice Wales meeting on 14.08.08 Agreed Ralph Cook attend conference on 11.10.08 at Pontrhydyfendigaid.
	· Pennard Area Community Partnership No report
08/156	COMMUNICATIONS Noted the following from: - Wales Air Ambulance – request for financial assistance - PN about low flying aircraft - City and County of Swansea’s Economic Regeneration Strategy - National Trust Newsletter - Welsh Assembly Government – Post Office Development Fund and Partnership Schemes Agreed Pennard Community Council nominate Ralph Cook to be a representative of the Community Council on the City and County of Swansea’s Standards Sub Committee.	BS
The meeting closed at 9.59pm.

Dr. R. J. Cook - Chair

Mrs. L. James

Mrs. H. F. Langford

Mr.P. J. Middleton

Mr. G. T. Nash

Mrs. L. Silver

Mr. B. L. Smith

Mr. Mark Smith

Mr. A. C. Thomas

Mr. W. Weeks

DECLARATIONS OF INTEREST

QUESTIONS BY THE PUBLIC

MATTERS ARISING

MINUTES OF COUNCIL ON 06/07/08

MATTERS ARISING

RECORDING COMMITTEE MINUTES

· When Committees require a decision by the Council, that decision be recorded in the main Council Minutes.

DOG TRAINING

NEWSLETTER

FORMER SURGERY

Advertising Sign

Designated Car Parking for Staff

Covered Storage

Grassed Area at the Rear of the Building

Fencing

ACCOUNTS FOR PAYMENT- 14th AUGUST 2008

Balances

COMMUNITY CHANNEL

HALL CLEANERS

GRANTS OF RIGHT

MATTERS OUTSTANDING

COMMITTEES

Amendment to Unitary Development Plan

ACCOUNTS FOR PAYMENT- 14^th AUGUST 2008