MINUTES OF THE MEETING OF

PENNARD COMMUNITY COUNCIL

HELD ON MONDAY 14^TH SEPTEMBER 2009

Present: Cllr. L. James - Chair Cllr. R. J. Cook Cllr. D. C. Hickery Cllr. L. Irwin Cllr. H. F. Langford Cllr. N. E. King Cllr. M. Layton Cllr. P. J. Middleton In Attendance Cllr. Mrs. M. Smith

Cllr. G. T. Nash Cllr. L. Silver Mr. B. L. Smith Cllr. Mark Smith Mr. C. Stacey Cllr. A. C. Thomas – part time Cllr. P. M. Waymark Cllr.W. Weeks

Apologies: None

09/356	DECLARATIONS OF INTEREST
Cllr. Mark Smith declared an interest in the Planning Application 2009/1212.
09/357	QUESTIONS BY THE PUBLIC
County Councillor Margaret Smith asked about the structure of Committees. The Chairman replied saying this was under review.
09/358	MINUTES OF 13^TH AUGUST 2009
The Minutes were approved, as amended, by Cllr. Smith and seconded by Cllr. Langford. The amendments were minor typographical errors.
09/359	MATTERS ARISING
None
09/360	RESIGNATION OF THE CLERK
Noted the letter of resignation from the Clerk. The details attached to the Clerk’s letter of resignation were agreed. Providing no further leave is taken before the end of November, the actual last day of working will be the 15^th November 2009.

09/361	RESIGNATION OF COUNCILLOR SILVER
Councillor Silver advised that after further consideration she was withdrawing her intention to resign.
09/362	VALUE ADDED TAX
Noted the Progress Report submitted by the Clerk.
09/363	COMMITTEE STRUCTURES
This was detailed in the Minutes of the Finance and Employment Committee of 19^th August 2009 and 7^th September 2009.

09/364	ACCOUNTS FOR PAYMENT AS AT 14^TH SEPTEMBER 2009
Payable to		Purpose	Cheque No.	VAT	Total
City Dry Cleaners R. J. Heale A. L. Porter Isaac SLCC M. Waymark Welsh Water Staples BT P. Carosi		Hall Curtains Hall Renovations B. Ground - 252.05 Field - 289.16 Field - 40.00 Hall - 30.83 Hall - 25.00 Misc. - 60.83 Grave 239 320.00 Grave 363 500.00 Clerks’ Manual Update Hall – Toilet Seat Field - Water Ink Cartridges/Stationery, etc. Hall - Telephone Hall - Cleaning	2652 2653 2654 2655 2656 2657 2658 2659 DD 2660	- 1,264.50 - - - - - 10.00 9.31 -	97.28 9,694.50 697.87 820.00 47.00 8.00 96.02 76.66 71.41 208.00
B. Smith C. Stacey		Pay September 09 - 941.66 3 Months Mileage - 119.16 “ “ Internet - 72.83 “ “ Telephone - 15.70 “ “ Stamps - 31.74 Copy Paper - 9.95 Pay September 09 - 237.97 Monthly Expenses: Internet - 8.00 Mileage - 38.40 Sand - 50.59 Key – Pavilion - 6.00	2661 2662	- -	1,191.04 340.96
Customs & Excise C. Suttie Celtic Mowers Parish Hall DWJ ColourPrint		Tax/National Insurance Field Groundsman Easy-Flo Powder Hire of Room Newsletter	2663 2664 2665 2666 2667	- - 25.53 - -	387.54 85.00 195.73 12.75 250.00

BALANCES AS AT 31^ST AUGUST 2009

Current Account Deposit Account Gratuity Maintenance Less Cheques not presented

17,677.38 8,623.44 1,941.65 17,582.94 45,825.41 321.40 45,504.01

Opening Balance Add Receipts Less Payments Balances

30,723.08 44,411.17 75,134.25 29,630.24 45,504.01

Cash Flow Projections

The Clerk circulated the Income and Expenditure up to 31^st August 2009 and Projected Expenditure to 31^st March 2010.

It was agreed that the Planned Maintenance Budget of £3,000.00 in the Field Committee Budget be transferred to day to day maintenance of the Field (see Field Committee Minutes of 11^th September 2009). The projected overspend on the Hall Committee Budget be reviewed in January 2010.			BS MW
09/365	COMMUNICATIONS
Noted the following from: · City and County of Swansea - Review of the Council’s Gambling Policy - Gower Countryside Forum Study - Job Opportunities with Rural Swansea Action - Launch of the Rural Development Plan on 24^th September 2009 - Update on the cattle situation in Pennard (from County Councillor Margaret Smith).
· Swansea Carers Centre – noted their objectives to seek out and engage with carers across the city. · MacMillan Cancer Support – request for financial assistance · National Trust – holding letter re car park at Southgate · Commons Commissioner – update on common land · Children’s Therapy Centre – request for financial assistance · Welsh Assembly Government - Workshop on Fostering Sustainable Behaviour Change on 15.09.09. - Local Government Partnership Report 2008/09 - Local Government Boundary Commission Workshop on 24.11.09		ML
· Pennard Community Charity – agreed to nominate Cllr. James and Cllr. Weeks as the Council’s nominees for a further four years.		BS
· Swansea Rural Development Plan – agreed that Kate Stacey be invited to attend the next Council Meeting. · Pennard Africa Link – agreed that Kerry Bailey be invited to attend a future Council Meeting		BS BS
09/366	NEWSLETTER
Vote of thanks was given to Cllrs. Smith and Middleton for producing the Newsletter.
09/367	GOWER WEBSITE
No report
09/368	GRANTS OF RIGHT
Agreed for Mr. C. E. O’Connell and Miss L. I. Roberts		BS
09/369	MATTERS OUTSTANDING
None
09/370	COMMITTEES
· FINANCE & EMPLOYMENT The Minutes of the Employment Committee of the 19.08.09 were agreed. The Minutes of the Finance Committee of the 19.08.09 were agreed. The Minutes of the Finance Committee of the 07.09.09 were agreed, as amended. The amendment was in paragraph 4 whereby Footpaths/Environment Committee becomes a sub-committee of the Finance Committee. Cllr. Thomas confirmed accounts checked and found satisfactory. The Chairman reported that there would be a further meeting of the Finance and Employment Committee on Tuesday, 15^th September 2009. · BURIAL GROUND Noted the letter of appreciation on how well the Burial Ground was being maintained from Mrs. J. Mary Thomas. Noted action being taken about moles.		LJ WW/ML
· PLANNING · New Applications 2009/0984 – 43a Pennard Road, Pennard Installation of roof lights on side elevations, one window at first floor level on front elevation and French doors with Juliette balcony at first floor level on rear elevation (application for a Certificate of Proposed Lawful Development). Noted. 2009/1174 – 40 Southgate Road, Southgate Rebuilding of existing rear conservatory, two new windows in side elevation of property, re-positioning of front door. Concern expressed that the new windows may intrude on the privacy of the adjacent property. 2009/1212 – 1 Heatherslade Road, Southgate Two storey side extension incorporating rear extension with balcony and front dormer and single storey rear extension. Site visit arranged. Noted letter of objection from PH. 2009/1233 – 7 Park Road, Pennard First floor side extension and front canopy No objection 2009/1034 – land adjoining 1 Browns Drive, Pennard Detached dwelling and detached garage (renewal of Planning Permission 2003/1119 granted l7.08.04). No objection 2009/1328 – 35 Three Cliffs Drive, Pennard Demolition and rebuilding of existing garage Objection on the grounds of over-intensification of development and misleading description on the application. 2009/1314 – 56 Sandy Lane Retention of timber framed cladding to basement area No objection providing the application conforms to the Sandy Lane Development Plan. · Applications Refused by the City and County of Swansea 2005/1824 – Pen-y-Banc Farm – detached bungalow		BS BS BS BS BS BS BS
· Applications Approved by the City and County of Swansea 2009/0773 – 65 Pennard Road, - part two storey, part first floor side extension, extension of existing garage roof and extension to existing side dormer 2009/1065 – 9 Hael Lane – retention and completion of rear conservatory A00/0350 – Pen-y-Banc Farm – retention of caravan for residential purposes (temporary permission granted) 2008/2276 – land adjacent to 11/14 Westcliff – one detached dwelling 2009/0877 – 32 Heatherslade Road – side roof extension 2008/2391 – Kilvrough Manor - application for Listed Building Consent in respect of various internal alterations
· Enforcement Great Kittle Farm and Widegate Farm Letters sent to Planning Department expressing concern that no action appears to have taken place. 9 Bendrick Drive – awaiting response from Planning Department.
· Noted Tree house, Anderson Lane - does not require Planning Approval.
· FIELD Noted the Minutes of 11.09.09 The following was agreed: - the soffit board at the Pavilion be renewed at a cost of £28.00 - additional paving slabs be laid adjacent to existing at a cost of £104.00 - transfer of vote of £3,000.00 from planned maintenance to day-to-day repairs the Working Party to consider the future of the pavilion comprised of GN, LS, PM, DH.		BS BS BS GN
· HALL The Minutes of the Hall Committee of 03.09.09 were agreed. Dog Training The future use of the Hall for dog training was put to a named vote which was as follows:- For continuation – HL, DH, LJ, NK, RC, MW, LI For abolition – LS, AT, GN, ML, WW Abstained – PM, MS On a majority vote, dog training is to continue at the Community Hall. Vote of Thanks To LI and MW for taking down and putting up the curtains and to William Smith for his assistance on other matters relating to the hall.		BS BS
· ENVIRONMENT Noted the Minutes of the Environment Committee of the 8^th September 2009. Noted that it was “Keep Wales Tidy Week” 21^st to 27^th September 2009.
· FOOTPATHS No meeting Noted that stiles may be gradually replaced with kissing gates.
· PARISH HALL/CHURCH St. Mary’s Church have invited a team of four Members of the Council to form a Darts Team on the evening of Friday, 13^th November in the Parish Hall at an entrance fee of £5.00. (Time to be ascertained). Volunteers were WW, DH, LI, MS.		BS
· NEIGHBOURHOOD WATCH Noted the next PACT Meeting is on 21^st September 2009 in the Parish Hall. GN reported on a disturbance near Londis Stores and the Police had taken appropriate action. Anyone seeing antisocial behaviour to contact the Police, telephone 101.
· COMMUNITY COUNCILS Noted the motion for debate at the next AGM on 10^th October 2009. Noted the Post Office database not accurate.		LJ
· PENNARD AREA COMMUNITY PARTNERSHIP Noted that the PACP have applied for a Grant from the Pennard Charity for tables and staging for community use. It was agreed in principle that these items be stored in the Community Hall. Details to be referred back to next Council.		LJ

The meeting closed at 9.25pm.

SPECIAL COUNCIL MEETING 23RD SEPTEMBER 2009

Present – Lynda James, Chairman Lin Silver

Helen Langford Milwyn Layton

Margaret Waymark (left meeting at 7.00pm) Peter Middleton

Ralph Cook George Nash

1. Apologies – Laurie Irwin, Mark Smith, Nigel King, Darran Hickery, Wes Weeks, Andrew Thomas.

2. Job descriptions/Contract

The amended contract and job description in respect of the position of Clerk to the Council was checked and agreed section by section with the following to be clarified:

a) whether there were any adverse implications on the Council with stating that the contract was to be for a fixed period;

b) whether the Council’s insurance covers more than £200 of monies being held by the Clerk prior to being paid into the bank;

c) cost implications of providing a dedicated business telephone line and internet connection.

It was agreed that the wording of section 21 should be made more explicit.

The Chairman was charged with discussing the terms of the contract and job description with the assistant clerk to ascertain his interest in the post.