MINUTES OF THE MEETING OF

PENNARD COMMUNITY COUNCIL

HELD ON WEDNESDAY 14^TH NOVEMBER 2007

Present: Mr. G. W. Gregory - Chair Ms. C. Bryden-Smith Ms. A. Gerke Mrs. L. James Mr. N. E. King Mr. G. T. Nash Mr. B. L. Smith Mrs. M. Smith Dr. P. M. Waymark Mr. W. Weeks

Apologies: Dr R. Cook Mr. P. Lanfear Mrs. H. F. Langford Mr. A. C. Thomas

07/149 DECLARATIONS OF INTEREST Dr. Waymark declared an interest in Item 07/159 National Coastwatch.
07/150	CO-OPTION
The Clerk reported that no applications had been received by the Electoral Registration Officer for Councillor, but a letter had been received by the Clerk from Mrs. Lin Silver asking to be co-opted. This was unanimously agreed.
07/151	QUESTIONS BY THE PUBLIC
Mrs. M. T. was invited by the Chair to address the meeting about the burial of ashes. Members re-affirmed their decision of 8^th November 2007, Minute 07/146 (e).
07/152	MINUTES OF 16^TH OCTOBER 2007
Proposed by Mr. Nash, seconded by Dr. Waymark, that the Minutes be approved. These were agreed as amended.

07/153	MATTERS ARISING FROM MINUTES OF 16^th OCTOBER 2007
Concern with the City and County of Swansea The Chief Executive has written to apologise for the delay in replying to our letter of concern at the apparent role of PACP in Community Council matters. The Chief Executive had no intention of excluding Pennard Community Council on matters regarding community consultation and hoped that his explanation allays the Council’s concerns. The letter was accepted.
Policies and Procedures
Standing Orders to be revised with especial reference to contracts and tenders.		LJ
07/154	MINUTES OF 8^TH NOVEMBER 2007
Proposed by Mr. Nash, seconded by Mr. King that the Minutes be accepted. This was agreed.
07/155	MATTERS ARISING FROM MINUTES OF 8^TH NOVEMBER 2007
Former Surgery Tenders In accordance with Standing Order 31(a), five Members had written asking that the tenders accepted at the meeting of 8^th November 2007 be rescinded. This was agreed.
It was agreed that a new tender be prepared for work which is the direct responsibility of the Council only. Work to include an ordinary toilet. The proposed tenant would then arrange his own tender for works he specifically requires (subject to the approval of the Council).		MW BS
Planning No planning application required for change of use to Osteopath Clinic.
Rates From January 2008 to 31^st March 2008, rates payable £913.38.
07/156	AUDIT
Annual Audit for the year ending 31^st March 2007 The Auditor General for Wales reported that the Council’s annual returns were completed satisfactorily and there was no cause for concern.
Internal Audit Dr. Cook had carried out the audit of accounts for the period ended 16^th October 2007, which were satisfactory.
07/157	FACILITIES FOR YOUTHS
Skateboard Ramp Insurance No additional premium would be charged. Public Liability cover up to £5m. provided specific conditions met. Planning Further details of scheme required by Planning Department. These had been forwarded.		BS
07/158	COMMITTEES
PLANNING
Planning Committee be given plenary powers to deal with planning applications 2007/2456 and 2007/2470. Site visit once plans for 2007/2470 received.
New Planning Applications · Application No. 2007/2456 – 78 Linkside Drive. Single storey rear extension. Decision: Site visit
· Application No. 2007/2470 – 11 Bendrick DriveTwo front dormers, front porch, single storey side extension and single storey rear extension. Decision: Site visit
Agricultural Tenancies in Pennard C&C Swansea had confirmed the following were agricultural tenancies · 15 Kittle Hill Lane, Kittle · Fair Acres Farmhouse, Widegate Lane, Pennard · Meadows Way Farm, High Pennard · 61a Pennard Road, Pennard · Rushmill, Pennard
Applications Approved by the City and County of Swansea
· 2007/1999 – 6 Southgate Road Change of use to financial services · 2007/205 – 146 Pennard Drive Single storey side extension · 2007/1642 – Hedgeways Demolition of existing dwelling and erection of new dwelling
HALL Dr. Waymark reported that the car park drainage now complete. Hall Committee to consider the hedging by the new car park and repairs to the wall.
FIELD
· Dr. Waymark reported that the moles were still active and Western Power now nearing completion with the renewal of the overhead cables. · Dr. Waymark wished it noted that she was concerned about the frequency of times the gate at Burrows Close left open.
BURIAL GROUND
Burial Ground Committee to review policies and layout of the Burial Ground generally.		RC
PARISH HALL/CHURCH
Mr. King reported that work had started on improvements to the Parish Hall.
FOOTPATHS
No report
NEIGHBOURHOOD WATCH
It was agreed to release £200.00 as Section 37 Grant to Neighbourhood Watch.		BLS
COMMUNITY COUNCILS
· Meeting with the Police on 23^rd October, 2007. The Clerk reported that the main concerns of delegates were drugs and alcohol abuse, anti-social behaviour, and managing young people.
· Mrs. James reported on the Community Forum held on 13^th November where she gave a presentation on the Gower Website. · A presentation on the Leisure Centre was also on the agenda. · One Voice Wales regional meeting and Christmas Party to be held at Gowerton Rugby Club. Agreed Mr. Nash and Dr. Cook attend. · One Voice Wales and Clerks’/Councils’ Newsletters noted.		GN RC
PENNARD AREA COMMUNITY PARTNERSHIP
No report
ENVIRONMENT COMMITTEE Mr. Nash reported on the litter pick planned for on 24^th November. Signage at the School/Hall complex – the Clerk to convene a meeting of site users.		BS

07/159	CORRESPONDENCE
Noted the following from: · Eisteddfod for financial assistance · Agreed J. Algar’s request for links to the Council’s Website · A.J. of Foxhole Drive – agreed to support his concern at condition of Foxhole Drive. · National Coastwatch Institution – agreed free use of the small hall for training · Kittle Residents Association about car parking at Kittle · City and County of Swansea – lighting schemes in Gower. Note need for rural type lamp posts and reconsideration of curfew to lighting on village halls. · City and County of Swansea – fencing from Kittle to Barland Quarry complete as far as they are concerned. Agreed to complain to the Evening Post and ask Kittle Residents Association if they would support the Council in this. · Mid & West Wales Fire Service – Risk Reduction Plan		BS BS BS BS BS
07/160	COMMUNITY CHANNEL
Mrs. James asked for a photo update of Members for the Website.

07161	ACCOUNTS FOR PAYMENT AT 14^TH NOVEMBER 2007
Payable to		Purpose			Cheque No.	VAT		Total Amount
Classic Driveways Staples Powergen Spencers DCM Mazars D. Whitehead D. Carosi B. L. Smith Inland Rev. G. Davies P. Carosi N. Watch C. Suttie		Hall – drainage - car park Stationery Hall – Gas 30.09.07 31.10.07 Field 296.97 296.97 78.50 45.00 115.00 B. G. 263.91 263.91 Misc. 35.64 35.64 26.55 26.55 Pound 11.20 11.20 Hall 30.32 30.32 Grass cutting bank Near Surgery 50.00 Field – surfacing Audit 2006/07 Hall/Field car park sweep Hall – window clean Pay Nov. - 530.76 Diaries - 3.18 Tax/NI Hall – gas safety check Hall – cleaning S.137 Field – maintenance			2283 2284 2285 2286 2287 2288 2289 2290 2291 2292 2293 2294 2295 2296	- 2.20 4.27 283.12 61.25 70.00 - - 13.12		2,750.00 14.72 85.45 1,900.80 411.25 470.00 50.00 12.00 533.94 181.60 88.12 45.00 200.00 101.75 - 6,844.63
BALANCES AT 14^th NOVEMBER 2007
Current Deposit Gratuity Planned Maint. Less Cheques not presented			23,593.15 35,439.20 1,883.13 13,626.35 63,541.83 85.00 63,456.83	Opening Balance Add Receipts Less Payments Balances			43,910.04 50,624.33 94,534.57 31,077.54 63,456.83

07/162	GRANTS OF RIGHT
None
07/163	MATTERS OUTSTANDING
· Green Path - City and County of Swansea be requested to level the grassed area from 62 to 76 Pennard Road for easier pedestrian use. · Golf Club – no report		BS
07/164	NEWSLETTER
Agreed that these be distributed before 24^th November 2007.
The meeting closed at 9.50 pm.