2010/34 Minutes of Meeting held on 17 March 2010

Amendments were made to insert under 2010/28 that the proposed hall cleaning contract be referred to the hall committee and be put out to tender. It was proposed by L Irwin and seconded by R Cook that the minutes be accepted as a true record. This was agreed and the Minutes were signed by the Chair of the meeting.

2010/35 Matters Arising from The Minutes

It was noted that the Takeaway, China Boy, had ceased trading at the top of Linkside Drive. Replies from the Police and the Traffic Department of C&C Swansea were noted.

Noted the email of R Owen of C&C Swansea to advise that C&C Swansea are looking at some short term refurbishment of the toilets at Southgate since Pennard Stores are no longer able to carry out the rebuild.

Noted email from S Musgrave of National Trust regarding the opening of the car park and the moves to make it Pay and Display. Also C&C Swansea Traffic Department will put a Keep Clear sign on the road near the bus shelter.

2010/36 Matters Outstanding

Cannisland Bus Stop – the application is with the WAG,

Access to Doctor’s surgery – L James gave an update but she is still researching the matter.

2010/37 Post Code Amendments

Issue of several houses on Pennard Road, which were shown as Bishopston rather than Pennard, was raised. W Weeks and Cllr M Smith to take this matter up.

2010/38 Accounts for Payment

The following were approved for payment

Agreed to write to C Stacey requesting reimbursement of the bill, which had been paid to him as expenses, from Staples in the sum of £25.74 and to take appropriate action to recover the sum due to Pennard CC.

Noted that the Lloyds Bank record of signatures needed to be updated to include some of the longer standing councillors.

2010/39 Committee Reports

Planning

The following decisions were noted:

2009/1346 32 East Cliff conversion of garage to living accommodation – approved with conditions

2009/1410 Kittle Hill Poultry Farm – replacement chicken sheds and 1 packaging shed – approved with conditions

2010/0016 32 Foxhole Drive Single storey rear and side extensions – approved with conditions.

2010/0160 25 East Cliff – Detached dwelling – refused.

There was no objection to the following applications:

2010/0410 91 Southgate Road – single storey side and rear extension.

2010/0413 Land adjacent to 65 Pennard Road (Plot 1) – amendment to Planning permission 2006/1801 to convert garage to living accommodation. However, comment that the frontage to the house should be a porous hard standing to allow car parking there. (P Middleton declared an interest).

There was an objection to the following application:

2010/0394 Sunnyside, Phillips Field – retrospective retention and completion of replacement chalet – object on the grounds that it contravenes Section 9 of the Sandy Lane Development Plan.

The following to be referred to Enforcement:

2 Bendrick Drive – query as to whether the height as being constructed complies with the permission granted.

With regard to 43a Pennard Road, it was decided that those taking part in the litter pick would look at the boundary to ascertain whether there was an issue for Enforcement.

Noted that payment for drainage of £200 per property had been received from the owners of both Plots 1 and 2 Park Road.

2010/40 Sub Committee Reports

Footpaths -Noted that a payment from Sustainable Development Funding had been received from C&C Swansea had been received. Agreed to set up a Green Path Working Party of M Waymark, R Cook and L James.

Cllr M Smith to follow up the poor and hazardous state of the boardwalks on the Golf course.

Field – G Nash reported that A Porter had carried out remedial work to enable play to continue. Council agreed the expenditure of £90 on this. A Porter had quoted £60 for removal of the algae on the children’s play area surfaces. This was agreed. The table and seats required sanding and varnishing. Plenary powers given to the Chair and G Nash up to £140 to progress this matter. C Suttie was arranging for the lines on the tennis court to be renewed at a cost of £20. There would shortly be footpath closure for maintenance on the play area.

Murton Rovers had paid some of the monies owing. Agreed that the Clerk would write and ask for the money. Also agreed to ask for the return of all field keys until August.

Noted that the meeting regarding the replacement pavilion had been poorly attended.

Hall – M Waymark reported that 2 new regular bookings had been obtained. Agreed that the charge for the New Year’s Dance would be £80 for the whole day. Bowls have asked to revert to Saturday mornings for the summer – agreed but there were some Saturdays which were unavailable. Noted that the licence had been approved – agreed to ask Presence to frame this when received.

With regard to the painting tenders it was proposed and seconded that the lowest quote be accepted and that due consideration in future be given to tenders going to Council before going out. The named vote was as follows:

LI A LJ Y LS A RC N AT N WW Y GN N PM Y HL N MW Y

M Waymark to circulate the tender document and this matter to be considered at the May meeting. M Waymark to obtain further information with regard to the proposed sealing of the main hall floor. Granwood recommended that this is carried out before painting.

Environment – P Middleton reported that the possibility of locating the market garden behind the school was being explored. The next litter pick would take place on Sunday 18 April. Pink bag recycling for plastic is due to start in May 2010.

Burial Ground – Nothing to report.

2010/41 Other Committees

PACP Cllr M Smith to address the matter of the damaged bollards outside the school.

Neighbourhood Watch – noted that there had been some break ins recently in Kittle and Bishopston.

One Voice Wales – R Cook reported on a presentation with regard to the way in which the Welsh Assembly functions.

2010/42 Communications

Invitation to the inauguration of Cllr Richard Lewis as Lord Mayor

Letter from Carnival Committee signed by L James requesting use of the field and hall as previously for the Carnival. Free use agreed. (L James declared an interest).

M Scott of C&C Swansea regarding actions in regard to illegal camping in the valley.

Passage West Town Council – agreed to set up a working party of G Nash, L Silver, and D Hickery to investigate whether there is a possibility of re-establishing the links.

C&C Swansea requesting use of Community Hall for the election at a cost of £100 for the day.

Letter to some Southgate ward councillors regarding fencing on Golf Club noted. (A Thomas and M Waymark declared an interest).

Community Council Forum – slides regarding City Centre redevelopment.

Gower Society newsletter

Peninsula from National Trust

Gadsdon catalogue of products.

One Voice Wales renewal of subscription - agreed

2010/43 Newsletter

Thanks for preparing this were made to M Smith. Noted that there had been an error and that Pennard Community Charity had aid for the tables. Agreed to print an apology for this error in the next Newsletter.

2010//44 Insurance

A Thomas agreed to obtain alternative quotations for the insurance renewal, which is due on 1 June.

2010/45 Employment Committee

The matters raised by Chris James had now been resolved.

Unanimous thanks were also given to L James for her outstanding hard work during her time as Chair.

There being no further business, the meeting closed at 9.55 pm.

LJ

WW/MS

CJ

MW

MS

HL/GN

CJ

MW

MW

MS

AT