MINUTES OF THE MEETING OF PENNARD COMMUNITY COUNCIL HELD ON
15 JUNE 2010 AT PENNARD COMMUNITY HALL
Present      Mrs H Langford – Chair               Dr R J Cook
                    Mr D Hickery                              Mr L Irwin
                    Mrs L James                      Mr N King
                    Mr M Layton                                Mr P Middleton
                    Mr G T Nash                                Mrs L Silver                                                    Mr M Smith                                 Mr A Thomas
                    Dr M Waymark                           Mr W Weeks
                    Mr C James - clerk
Apologies for Absence - None
In Attendance                Cllr Margaret Smith

Declarations of interest
N King regarding the grant to St Mary’s Church, 2010/76.
L James regarding carnival power socket request covered under Field, 2010/78.
Questions from the public      - There were none.
2010/73 Minutes of Meeting held on 10 May 2010
Amendments were made to:
2010/62 Hall: The hall committee had plenary powers to consider both floor sealing quotes and accept one;
2010/62 Environment: County Cllr. M Smith advised the reluctance of the City and County to paint the bus stop;
2010/62 Environment: Delete the last sentence of the sub-paragraph;
2010/70 Council Contacts: Delete the first sentence.
Acceptance, as amended, was proposed by M Waymark, seconded P Middleton and approved.
2010/74 Matters Arising from the Minutes
Disabled access to the surgery: Cllr. M Smith reported that the City & County considered that reasonable disabled access was provided. L James would report back to PACP.
The insurance had been renewed with the new provider Aviva, as agreed, at a premium for 20010/11 of £5,150.25. A three year commitment had been agreed. The insurer required notification of councillors (and employees) over 80 years of age.                                                                                                                 CJ
2010/75 Minutes of Meeting held on 17 May 2010
Record apologies for absence of D Hickery. Acceptance, as amended, was proposed by L Irwin, seconded M Smith and approved.

2010/76 Accounts for Payment
The following were approved for payment:

DETAIL	PF	BG	CH	ENV	ADMIN	VAT	TOTAL	CHQ NO

Eon (Hall gas)			95.08			4.75	99.83	2782
A L Porter	289.16	252.05	30.83		60.83		632.87
A L Porter (benches)	140.00						140.00
A L Porter (collect grass)	50.00						50.00	2783
G Nash (expenses)	25.00					4.38	29.38	2784
G J Isaac (Treharne)		380.00					380.00
G J Isaac (Huball)		380.00					380.00	2785
City & County (F. lights)	500.00					87.50	587.50	2786
P Carosi (cleaning)			176.80				176.80	2787
J Lake (moles, 2 visits)	55.00	55.00					110.00	2788
Killay Electrical			96.80			16.94	113.74	2789
Gary Davies (rad. repair)			45.00			7.87	52.87	2790
Preventa Pest (visits)			95.00			16.63	111.63	2791
St Mary\'s Church							500.00	2792
C James (pay)					429.19		429.19
C James (postage)					7.31		7.31
C James (frame for licence)			5.00				5.00	2793
HMRC					50.37		50.37	2794
C Suttie	49.00						49.00	2795
City & County			119.00				119.00	DD
Scottish Power	67.00		115.00				182.00	DD
XLN Telecom					24.95	4.37	29.32	DD
PC World					11.99		11.99	DD
Welsh Water							0.00

The Section 137 grant to St Mary’s Church was agreed.
Noted that the Welsh Water account for the pavilion would not be paid until the supply leak was resolved.
It was agreed that the EoN account for gas for the hall would be converted to a monthly direct debit. CJ
Noted EoN review of PCC fixed price plan with reduction of rates for 2010-11.
Standing orders would be reviewed to ensure they properly cover processing of direct debits and use of a debit card and internet banking. MS

Accounts Summary, May 2010

Current A/C	£26,135.69	Opening Balance as at 1/4/10	£37,141.61
Deposit A/C	£3,625.24	Add receipts	£22,046.34
PCC No.2 account	£86.25	Total	£59,187.95
PCC No.4 account	£17,589.55
Total	£47,436.73
Cheques not presented	-£153.30	Less payments	£11,904.52
Balance	£47,283.43	Balance	£47,283.43

Outstanding PCC invoices were noted.
Sign off of PCC 2009/10 accounts: The auditor’s return would be prepared for sign off at the July 2010 meeting and the process could be completed in the prescribed timescale. CJ

2010/77 Committee Reports
Planning
The following was noted:

2010/0716 3 Pennard Road

, Pennard – the installation of two roof lights was lawful.
There was no objection to the following applications:
2010/0712 Admirals Wood,

Vennaway Lane

- single storey front extension.
2010/0727 Sunnyside, Sandy Lane, Parkmill - retention and completion of replacement chalet.

2010/0769 7 Pennard Drive

, Pennard - first floor rear extension.
2010/0823 64 Southgate Road, Southgate - variation permission to allow 20 permanent covers & 16 on forecourt.
There were objections to the following applications:
2010/0759 Widegate Farm, Pennard – outline for single residential dwelling – EV20, not primarily for agricultural occupation.

2010/0880 Great Highway

Farm, Pennard – construction of agricultural storage barn – application contains insufficient information to make a decision.
Site visit to be arranged for:
2010/0603 Kilvrough Park Farm – renovation & conversion of farm building to residential. It was agreed that plenary powers be given to those visiting to decide the PCC response.
Extension of time limit to be sought for:

2010/0847 61 Linkside Drive

, Pennard – single storey side extension
2010/0864 The Dunes,

Bendrick Drive, Southgate

– rebuild garage with first floor accommodation.
2010/78 Sub Committee Reports
Field – G Nash
Water leak. The leak had been found and fixed at a cost of £380. The clerk to investigate recovery of monies for seepage and insurance.                      CJ
Field committee to investigate invoice payment by direct debit and other measures to minimise the impact of a reoccurrence.
A vote of thanks was agreed for G Nash and L Irwin for their work to resolve this problem.
Field condition. Agreed purchase of top dressing at circa. £200 with labour from A Porter under existing contract.
Floodlights. Installation was imminent. Capital cost provided by the Pennard Charity to Pennard AFC for purchase, PCC to cover maintenance and running costs.
Carnival. Agreed request from L James to install an additional power socket, at carnival expense, if floodlights are not in place in time for the carnival.
Gower Gallop. Noted issue with numbers, particularly cars, at the event on 12 June. Field committee to review whether arrangements should continue in time for next year’s advertising. A letter of thanks to be sent to the local resident who supplied access to water for the event.                                                              CJ
G Nash would follow up a report of unauthorised use of the field by an archer.
Hall – L Irwin
Squiggles. The Hall committee had met with Squiggles to consider the proposed extension. L Irwin proposed, seconded by P Middleton that the Council agree in principle to the development going forward. Proposal agreed, 11 for, none against and 3 abstentions. The lease to Squiggles would require review in due course. Clerk to notify City & County Estates Dept., as landlord, of the development and that PCC was content that they discuss the detail with Squiggles direct.   CJ
Acquisition of land at front of hall. L Irwin to progress with City & County Estates Dept.                                                                                                                LI
Sealing the hall floor. The Hall committee had accepted the quote from TPS Company Ltd at a cost of £2,617.50 plus VAT, the work to be carried out between 13 & 15 August 2010.
Chairs. Hall committee to progress additional chairs, as budget.                        LI
Insurance. It was noted that property stored in the hall which did not belong to the Council was not insured. PACP to be notified for the staging and community tables. LJ     Clerk to notify hall users with next communication.                       CJ Cleaning contract.   After discussion it was agreed that the Hall committee would bring a draft tender to the July meeting with a view to letting the contract to commence in September (after the floor refurbishment which would change the cleaning method).                                                                                             LI
It was noted that:
- the regular Tai Chi sessions had not been successful but the hirer would try again in the autumn;
- the hall hire on 3 July would involve bring your own alcohol and a late finish.
R Cook left the meeting at 9 20pm.
Environment (including footpaths) – P Middleton
Litter pick. The next had been arranged for Saturday 24 July, commencing at 10 30am and covering Pobbles and the valley.
Produce market. The June market was very successful. P Middleton had ordered new advertising banners.
Linkside bus stop. Cllr Margaret Smith thought that local people didn’t want it painted similarly to others in Gower. G Nash would research in the locality. GN
Green Path. The first tranche of grant money had been secured. The working party had commenced discussion with land owners.
It was agreed that M Smith would assume the Chair of the Environment sub-committee.
A Thomas left the meeting at 9 30pm.
Burial Ground – W Weeks
The unauthorised burial of ashes had been resolved and no charge would be made, adopting the City and County approach. The funeral director concerned would be informed.                                                                                 WW
It was agreed that burial charges would be revised from 1 July – the clerk to notify funeral directors.                                                                           CJ
Twinning – no progress to report.
Ground maintenance contract. Clerk to organise a meeting of the Finance committee to review.                                                                                        CJ
2010/79 Other Committees
Parish Hall – N King
The kitchen would be refurbished in August.
PACP – L James & M Smith                    No meeting
Neighbourhood Watch – G Nash            No meeting
Community Council Forum                    No meeting – clerk to investigate.         CJ
One Voice Wales – R Cook/G Nash
The main item at the last meeting was a City & County of Swansea report on the new complaints system – all complaints to be made through the clerk.
Agreed R Cook would attend the One Voice Wales conference and AGM on 9 October 2010 at a cost not to exceed £75.
PCC governor at Pennard Primary School. Clerk to enquire when next appointment is due.                                                                                          CJ
2010/80 Communications
Standing Orders. Recent correspondence had highlighted that the term “signed vote” in Standing Order 8 was not understood.                                                  MS
One Voice Wales, drawing attention to Welsh Assembly consultation on micro-generation and low carbon technologies. P Middleton to consider.            PM
Society of Local Council Clerks Regional Conference for Wales on 14 July. Agreed the clerk could attend at cost of up to £75 with travelling expenses shared with Llangennith.
Receipt of the following was noted:
Launch of City and County of Swansea guide “Walking and Cycling in Rural Swansea” on 16 June 2010.
Mid & West Wales Fire & Rescue Authority draft annual action plan 2011-12.
City and County of Swansea Annual Report of the County Archivist.
The Ombudsman for Wales Code of Conduct for members of local authorities in Wales (copies available from the clerk).
2010/81 Grants of right                   None
2010/82 Facebook and PCC logo
P Middleton was progressing Facebook implementation.                                    PM

It was suggested that the logo be darkened slightly. PM

2010/83 Council Contacts
Clerk to chase outstanding responses and produce a new contact sheet. CJ
2010/84 Questions from the public
Agreed 11 votes for and 1 against that this should be left as an agenda item.
2010/85 Kittle postcoding
It appears that generally the public did not want a further change because of the effort to change all their correspondence addresses.
The meeting closed at 10.00 pm.