MINUTES OF THE MEETING OF

PENNARD COMMUNITY COUNCIL

HELD ON WEDNESDAY 15^TH JULY 2009

Present: Cllr. L. James - Chair Cllr. R. J. Cook Cllr. D. C. Hickery Cllr. L. Irwin Cllr. H. F. Langford Cllr. N. E. King Cllr. M. Layton In Attendance Cllr. Mrs. M. Smith

Cllr. P. J. Middleton Cllr. G. T. Nash Cllr. L. Silver Mr. B. L. Smith Cllr. A. C. Thomas Cllr. P. M. Waymark Cllr.W. Weeks

Apologies: Cllr. Mark Smith

09/333 DECLARATIONS OF INTEREST
Cllr. Thomas declared an interest in Planning Application 2009/0977. Cllr. Langford declared an interest in the Environment Committee Report, (Minute 7f).
09/334 - MINUTES OF 16^TH JUNE 2009 The Minutes were approved, as amended, by Cllrs. Cook and Nash. The only alteration apart from one typographical error was the Hall Committee Minutes which approved renewal of the Cleaner’s Contract.
09/335 - MATTERS ARISING None
09/336 - NEWSLETTER Members were requested to submit to Cllr. Smith any items for inclusion before the end of July.
09/337 - GOWER WEBSITE No report
09/338 - GRANTS OF RIGHT None
09/339 - MATTERS OUTSTANDING a) Cattle on the highway - County Councillor Margaret Smith is arranging with the City and County of Swansea a meeting with interested parties. b) Overhanging branches, Barland Quarry - County Councillor Margaret Smith reported that this matter has now been resolved
09/340 - COMMITTEES
Employment Committee Minutes of the Employment Committee of 23^rd June 2009 were accepted.
Burial Ground Committee Minutes of the Burial Ground Committee of 21^st June 2009 were accepted. Decisions agreed by Council: a) that grants of Right for graves be for a maximum of 75 years and that of ashes for 25 years b) that monumental masons inscribe on the back of each memorial stone the grave number c) that the gravedigger carries out a risk assessment and holds Public Liability Insurance. d) risk assessment to be carried out annually by the Clerk and Assistant Clerk and that this information be available to anyone working in the Burial Ground. e) further enquiries be made about storing records in the event of fire. f) the revised Rules and Regulations governing the Burial Ground were agreed subject to adding after paragraph 1.2 “i.e. moved to residential care within the last two years”. g) enquiries to be made about graves being dug deep enough to hold three bodies rather than two.	BS BS
Planning Committee Minutes of the Planning Committee held on 3^rd July 2009 were accepted.
New Applications 2009/0882 – 13 Kittle Hill Lane, Kittle Proposal: Rear conservatory Decision: No objection	BS
2009/0773 – Westwood Cottage, 65 Pennard Road Proposal: First floor side extension with rear Juliette balcony, extension to existing garage roof and extension to existing side dormer Decision: No objection	BS
2009/0880 – Great Highway Farm, Pennard Proposal: Construction of agricultural storage barn (application for the Prior Notification of Agricultural Development) Decision: Objection on the following grounds: · Insufficient information has been given to allow Pennard Community Council to make an informed comment on this application · The building itself is very large, its location not identified, nor is the future use of the building specified.	BS
2009/0977 – 32 Heatherslade Road, Southgate Proposal: Side roof extension Decision: No objection	BS
Approvals by the City and County of Swansea 2009/0780 - Poppyland, Sandy Lane Proposal: Single storey side extension with accommodation in the roof space
Refusals by the City and County of Swansea
2009/0649 – 40 Southgate Road, Southgate Proposal: Two storey front extension, single storey rear extension and front canopy
Enforcement No reports on the following: · Great Kittle Farm – unauthorised structure · Widegate Farm – unauthorised building rubble · White Lodge – tree house · 2 Linkside Drive – height of fence
Outstanding Application Pen-y-Banc Farm – two planning applications
Watching Brief 76 Pennard Road
Finance Committee Minutes of the Finance Committee of 30^th June 2009 were accepted.
Decisions of Council a) Revised Committee dates agreed b) The Chairman and one other Member from each Committee to rotate each year. c) Members to give advance notice to the Clerk if they are unable to attend a meeting to ensure that there is a quorum. d) Minutes of Committee Meetings to be circulated to all Members as soon as possible after that Committee Meeting. e) Enquiries to the City and County of Swansea to be reported directly by the Clerk to the appropriate department with a copy to County Councillor Margaret Smith.
Field Committee Minutes of the Field Committee held on 3^rd July 2009 were accepted. Council Decisions: a) The quotation from the City and County of Swansea of £682.00 for verti draining and seeding was agreed b) Agreed the asbestos survey fee of £55.00 to F. Jones c) Agreed the cost of £200.00 from J.D. Morris for emergency roof repairs to the Pavilion d) Plenary powers given to the Field Committee to repair/renew play equipment.	BS BS BS CS
e) The future of the Pavilion needs to be discussed in detail. The Clerk recommended that professional assistance be sought in determining maintenance costs over the next five years and the cost of replacing the Pavilion. Once this information is known the Council to consider the various options prior to a public meeting being called to consider this issue. In the meantime, Cllr. Waymark has agreed to conduct research via the Internet. Cllr. Silver will be looking at the availability of grants and the Clerk to approach Mr. Mark Henwood with a request for a technical report on the future financial maintenance costs of the existing pavilion. f) Agreed free use of the field for the City and County of Swansea’s play scheme on 31^st July 2009 and the 7^th and 21^st August 2009. Noted that the water meter is due to be renewed.	MW/ LS/ BS BS
Hall Committee Minutes of the Hall Committee of 12^th July 2009 were accepted. · Noted the thank-you letter from Mrs. Mary Gibbons about the Art and Craft Exhibition. · Grants for Tables – noted that this is being followed up. Decisions of Council Dog training referred back to Hall Committee for further consideration	AT MW
Environment Committee Minutes of the Environment Committee of 7^th July 2009 were accepted. Decisions of Council: None required
Footpaths Committee No Footpaths Committee report. PD4 – request to the City and County of Swansea that this be made more passable. PD19 and PD21 – County Councillor Margaret Smith thanked for making these footpaths more passable.	BS
Parish Hall/Church Noted letter of thanks from St. Mary’s Church for the Section 137 Grant.
Neighbourhood Watch No report. Next meeting will be on 21^st September 2009.
Community Councils a) Agreed that the Chairman attend the Glamorgan Community Liaison Group Meeting on 21^st October 2009. b) Agreed that the Council accept the offer of training from One Voice Wales at a cost of £25.00 per place on “The Council as an Employer” c) SLCC Newsletter – noted the seminar on Common Land at Stoke on 27^th July 2009.	BS BS
Pennard Area Community Partnership No meeting. (There will be a meeting on 19^th August 2009 about cattle grids and on the 16^th July 2009 a meeting on child protection at the School Governors’ Meeting).

09/341 - ACCOUNTS FOR PAYMENT

Payable to	Purpose	Cheque No.	VAT	Total
Staples J. D. Morris SWALEC A. L. Porter Fire Protection D. Whitehead Ink Store B. Smith Customs & Excise C. Suttie P. Carosi	Ink Cartridges Field Roof Repairs Burial Ground B. Ground - 252.05 Field - 289.16 Field - 40.00 Comm. Hall - 30.83 Misc. - 60.83 Add unpaid June - 0.20 Hall Fire Extinguishers Check Car Park Sweep, Hall/Field x 6 Ink Cartridges Pay July - 1,177.06 Back Pay from 1.4.08 - 63.20 1,240,26 Less Tax - 248.00 Total: - 992.26 Tax/NI Ground Maintenance Hall Cleaning	2617 2618 2619 2620 2621 2622 2623 2624 2626 2627 2628	6.06 30.00 0.43 5.28 - 6.70 - -	46.48 230.00 9.20 673.07 40.48 300.00 49.45 992.26 400.14 65.75 166.40
C. Stacey	Pay July - 297.57 Less Tax - 59.60 Wheel Barrow - 29.90 Mileage - 58.80 Telephone - 1.70 Total: - 348.46	2631	-	348.46
G. Nash L. Irwin	Field Hardware Field Hardware	2633 2634	- -	36.83 32.82

BALANCES AS AT 15^TH JULY 2009

Current Account Deposit Account Gratuity Maintenance Less Cheques not presented

13,294.73 623.32 1,941.49 17,581.47 33,441.01 576.50 32,864.51

Opening Balance Add Receipts Less Payments Balances

30,725.08 23,536.61 54,259.18 21,395.18 32,864.51

09/342 - COMMUNICATIONS

Noted the following from:

a) Royal Air Force – invitation to a Presentation at the Brangwyn Hall on 16^th September 2009.

b) Royal Mail Group – invitation to attend their marquee at the Agricultural Show in Builth Wells between 20^th and 23^rd July 2009

c) BBC – assistance with switching to digital television (include with Newsletter)

d) City and County of Swansea – Rural Development Plan

e) City and County of Swansea – Waste Forum held on 16^th July 2009

f) J. N. Morris – regarding problems at Three Cliffs

g) P. Middleton – Marine Conservation Society

h) Shelter – seeking financial assistance

i) City and County of Swansea – Shoreline Management Plan Workshop held on 15^th July 2009

j) Ombudsman – Annual Report

k) Welsh Assembly Government – Review of Boundaries

l) Pennard Golf Club – illegal campers

The meeting closed at 9.40pm.