MINUTES OF THE MEETING OF

PENNARD COMMUNITY COUNCIL

HELD ON MONDAY 15^TH SEPTEMBER 2008

Present: Mrs. L. James - Chair Mr. D. C. Hickery Mr. L. Irwin Mr. M. H. Layton Mr.P. J. Middleton Mr. G. T. Nash

Mrs. L. Silver Mr. B. L. Smith Cllr. Mrs. M. Smith Mr. A. C. Thomas Dr. P. M. Waymark Mr. W. Weeks

Apologies: Dr. R. J. Cook Mr. N. E. King Mrs. H. F. Langford Mr. Mark Smith

08/157	DECLARATIONS OF INTEREST
	Mrs. James declared an interest in Minute 08/158 and vacated the Chair and took no part in the discussion.
08/158	QUESTIONS FROM THE PUBLIC
	(Mr. Weeks acting Chair during discussion on this Minute).
	a) A question was raised by Mr. C. James about communication and monitoring, specifically the proposed new public toilets at Southgate Road. While the Community Council initiated discussion between the City and County of Swansea and Pennard Stores on this matter, future negotiations are now a private matter between the City and County of Swansea and Pennard Stores. The only further input by the Community Council will be at the planning stage. b) Mr. B. Hicks raised his concern at cattle coming from the field at the back of Hael Lane and into residential areas via footpath PD 30, and the resulting hazard and inconvenience they caused. The Footpaths Committee (Minutes of 10.09.08) had already investigated, and referred the problem to the City and County of Swansea.
08/159	MINUTES OF 14^TH AUGUST 2008 Approved by Dr. Waymark and seconded by Mr. Nash.
08/160	MATTERS ARISING None

08/161	CODE OF CONDUCT Mrs. Silver and Mr. Nash reported on the seminar they had attended, held by the City and County of Swansea, on the new Code of Conduct. The revised Code of Conduct, and the acceptance of Pennard Community Council of the Code, has to be published in a local newspaper. Agreed that a joint publication with other local Councils be agreed. (Total estimated cost £767.00).	BS
08/162	LAND ADJACENT TO ST. MARY’S CHURCH (VENNAWAY LANE) Agreed to refer to Environment Committee the maintenance of the grassed area which is in the City and County of Swansea’s ownership.	BS
08/163	CLERK
	a) Performance Appraisals A joint paper from the Chair and the Clerk had been circulated prior to the Council meeting. Agreed that this matter be left with the Chair and Clerk to discuss. b) Annual Pay Review This deferred until the National Association of Local Councils and the Society of Local Council Clerks had an agreed recommendation.	RC/ BS
08/164	FIELD HANDYMAN No further action. (See Field Minutes of 11^th September 2008).
08/165	GROUND MAINTENANCE CONTRACT The current contract ends on 31^st December 2008. Agreed that a further three-year tender contract be drawn up by Mr. Weeks, Dr. Waymark, Mr. Nash and the Clerk. The tender to be in two parts – Tender 1 - the Burial Ground. Tender 2 the Field, Community Hall, Pound, miscellaneous areas. Tenders can be for one or both tenders.	BS
08/166	NEWSLETTER Mrs. Silver was thanked for putting together the Newsletter, which had been circulated prior to Council. Agreed that the format be A4, folded. The Clerk to arrange printing.	BS

08/167	CLOSURE OF FIELD ON DAY OF CARNIVAL Agreed that the field be closed to the general public on the Saturday of the Carnival, from 08.30am to 11.30pm.
08/168	ROAD HAZARD NEAR AIRPORT Mr. Layton concerned at the traffic hazard on the road between the cattle grid off Kittle Hill Lane and the Airport, where inconsiderate drivers overtake other vehicles. Agreed the City and County of Swansea be asked about central white lines.	Cllr. MS
08/169	FORMER SURGERY The Clerk reported that the contract with Squiggles Day Care Nursery now signed by the Chair and Vice Chair, and returned to our Solicitor.
08/170	PENNARD COMMUNITY CAMPUS It was agreed that other campus users be contacted with the view of directional signs being erected at the entrance to the site. Estimated cost from Charterbrook of £732.00. Discuss any other issues such as pot-holes and cattle grid.	BS BS
08/171	COMMUNITY CHANNEL No report
08/172	GRANTS OF RIGHT None
08/173	MATTERS OUTSTANDING a) Green path b) Car parking – Linkside Drive/Pennard Drive c) Fencing, Barland Quarry d) Car parking – Heatherslade Road/Southgate Road/Sandy Lane e) Bus stop, Cannisland – Cllr. Mrs. Smith reported work in progress for a platform. Request also for the bus stop to have a seat.		BS

08/174	ACCOUNTS FOR PAYMENT
Payable to		Purpose	Cheque No.	VAT	Total
SWALEC C&CS BT Wickstead Killay Electrics One Voice Wales C& CS D. Carosi Isaacs Staples B. Smith Customs & Excise C. Jones C. Suttie P. Carosi Spencers C&CS B.Harrop-Griffiths		Hall electricity Hall rates Hall telephone Field play equipment Hall power switch Field electric repairs Chair conference fee Field skateboard ramp Hall window cleaning Graves 296/359 Stationery Pay Sept. 08 557.94 Cartridges 18.00 Quarterly Expenses Internet 50.94 Mileage 128.90 Telephone 18.00 Stamps 25.61 Tax/NI Field hedge Field maintenance Hall cleaning Aug. 08 Field 296.97 Burial Ground 263.91 Miscellaneous 35.64 “ 26.58 Pound 11.20 Hall 30.32 Fix skateboard ramp 2,409.00 Extra concrete for ramp 300.00 Field equipment check Original Lease	DD DD DD 2428 2429 2430 2431 2432 2433 2434 2435 2436 2437 2438 2439 2440 2441	- - 9.20 38.74 12.24 - 144.38 - - 3.72 - - - - - - - - - - - 590.39 18.20 61.25	119.00 128.00 61.82 260.08 82.24 70.00 969.38 12.00 355.00 24.95 799.39 171.22 50.00 52.50 166.40 3,963.98 122.22 411.25 7,819.43

BALANCES AS AT 15^H SEPTEMBER 2008

Current Account Holding Account No. 2 Account No. 4 Account Less Cheques not presented

27,214.84 17,508.50 1,928.03 17,459.64 64,111.01 280.95 63,830.06

Opening Balance Add Receipts Less Payments Balances

40,896.88 55,781.75 96,678.63 32,848.57 63,830.06

08/175	COMMITTEES
	Planning Watching Brief 76 Pennard Road Enforcement Great Kittle Farm – send City and County of Swansea copies of plans Widegate Farm – send City and County of Swansea copies of plans	BS BS
	Approved by the City and County of Swansea 2008/1312 – 71 Southgate Road. Side extension and swimming pool 2008/1473 – 22 Bosco Lane. Increase in ridge height
	Revised Applications 2008/1041 – 29 Three Cliffs Drive Members to view on line. Comments to Mrs. James.
	Environment
	a) Produce Market to be held at the Community Hall on Sunday, 12^th October 2008. Mr. Middleton to add advertising leaflet to the Newsletter. b) Litter-pick – Mr. Middleton reported that 36 bags of litter had been picked up from Pobbles Beach. Thirty-seven members of the public, including Members of the Council, turned up on a wet Sunday morning for the litter-pick.	PM
	Hall Minutes of the Hall Committee of 6^th September 2008 were circulated and agreed.
	Decision of Council · Dog training – refer back to Hall Committee · Staging Grant – plenary powers to process given to Dr. Waymark and Mr. Thomas. · Painting of toilets and passage adjacent – agree to pursue with the Probation Service · Piano – ask Parish Hall Committee if they would like it back, if not, to be disposed of. Advise Parkmill W.I. · Move light switch by toilets agreed · New cleaning times agreed. Hall users to be advised.	MS/ AT MW BS MW MS/ BS
	Quotation from Charterbrook for a hall sign at £64.00 was agreed. The free use of the hall for a charity event from Mr. D. Harris-John was agreed.	BS
	Field Minutes of the Field Committee held on 26^th August 2008 and 11^th September 2008 were circulated and agreed. Hedge and fence adjacent to 15 Park Road - 15 tenders sent out, 5 tenders returned. Agreed lowest tender from Beds & Borders be accepted.
	Mr. Eley and the residents of 15 Park Road had suggested an alternative to the cutting back of trees and 12ft. high fencing. After discussion, this suggestion was not adopted.
	Erection of picnic table Fifteen tenders sent out. Six replies. Lowest tender from Beds & Borders accepted.	BS
	Dog warning signs Three tenders sent out. Two replies. Agreed tender from Charterbrook.	BS
	Burial Ground Minutes of 2^nd September 2008 circulated and agreed. Decision of Council Tree & Gubb be advised that headstone 160 exceeds the size of permitted headstones, asking if they could, at their own expense, lower the stone so that the concrete bas is below ground level. Revised Burial Ground fees from 1^st April 2009 agreed. Agreed the sum of £1,400.00 from Isaac’s (exc. VAT) from Isaacs for the refixing of seven memorials.	BS BS
	Parish Hall No report
	Footpaths Minutes of 10^th September 2008 were circulated and agreed.
	Neighbourhood Watch No report
	Community Councils · One Voice Wales letter about National Energy Efficiency noted. · Clerks’ and Councils’ Newsletter noted · SLCC National Conference in Brighton 17^th – 19^th October 2008 noted. · Community Councils Forum held on 9^th September 2008. Mrs. James’ reported on a possible influenza pandemic. Referred to Burial Ground Committee. · One Voice Wales AGM to be held on 11^th October 2008 – agreed Chair attends.	LJ RC
	Pennard Area Community Partnership No report
08/176	COMMUNICATION FROM THE FOLLOWING NOTED: · Age Concern – AGM on 15^th October 2008 · Singleton Hospital Casualty Unit · WAG about collaborative working
08/177	COUNCILLOR MRS. M. SMITH – OUTSTANDING ITEMS A list of outstanding items, when it was last reviewed in February 2008, was circulated with the agenda. New items – concern at tree overhanging the road from Kittle to Barland Quarry. (Mrs. James) (See revised list, Appendix 1)
	The meeting closed at 9.55pm.