Minutes of the Meeting of Pennard Community Council held on
Tuesday 15th of December 2009

Present:	Apologies:
Cllr L James -- Chair	Cllr D Hickery (left meeting at 8:38 PM)	None
Cllr A Thomas	Cllr L Silver
Cllr Mark Smith	Cllr H Langford	In attendance:
Cllr G Nash	Cllr N King
Cllr PJ Middleton	Cllr W Weeks	Cllr M Smith
Cllr L Irwin	Cllr M Waymark
Mr. C Stacey --Clerk	Cllr R Cook

09/402 Declarations of Interest

None

09/403 Questions by the Public

None

09/404 Minutes of 11th of November 2009

Proposed by Cllr G Nash and seconded by Cllr Peter Middleton, it was resolved that the minutes are true and accurate with one minor typographical error.

Minute 09/397 refers to Penarth community charity and it should refer to Pennard Community Charity

09/405 Matters Arising

None

09/406 Budgets for 2010

(a) The budgets were discussed, in-depth, and it was agreed that the final revised budget would be agreed at the next Council meeting in January.

(b) It was agreed that a global planned maintenance/reserve would be created in the new budget year. This global budget was preferred to individual committee reserve accounts.

(c) Councillor Mark Thomas agreed to produce the Council newsletter. In all probability, this newsletter will be distributed twice yearly.

09/407 Subcommittees

(a) Burial Ground. There was one burial since the last full Council meeting

(b) Field.

·        Playground equipment. It was agreed that there would be four visual risk assessment inspections of the playground equipment per year. Councillor M Waymark is authorised to train suitable people to undertake these inspections. The Council\'s groundsman will be asked to undertake these inspections. These four visual inspections are in addition to the full annual audit of playground equipment undertaken by The City and County of Swansea or any other suitable body. MW
·        Sign. It was agreed to install a sign in the vicinity of the field showing emergency contact telephone numbers of several Council members and/or clerk. GN
·        Monkey Bars. It was agreed to remove the monkey bars from the playground. The Field Working Party was delegated authority to arrange for the removal of the bars up to a maximum of £100. GN
·        New Path. It was agreed the recently installed path will need levelling. Cllr G Nash will deal with the matter GN
·        New Pavilion. it was agreed that Cllr L Silver could continue with the investigations into the replacement of the field Pavilion LS
(c) Hall
·        Cleaners\' Contract. This contract is due for renewal in January 2010. The contract is to be reissued to the same contractors and on the same terms and conditions. CFS

· Increase Revenue. A flyer is to be produced and printed which will advertise the facilities available at the community Hall. It was agreed that the working party could have a budget of up to £200.

·        Coastwatch It was agreed to allow Coastwatch the use of the Hall facilities at a reduced rental of 50% of the normal rental starting from February 2010. A letter to this effect is to be forwarded to Coastwatch. CFS/MW
·        Table Trolleys. It was agreed ta sum of £400 would be used from the Environment budget to provide trolleys for the new tables in the community Hall. MW
(d) Environment.
·        Produce Market Rota. This is to be distributed shortly. PM

· Schoolchildren. The recent promotion of the produce market via local schoolchildren has proved successful with an increase in visitors to the produce market.

· Local Bus. The possibility of hiring a bus to collect local people and bring them to the produce market is being investigated. PM
(e) Footpath.
· Green Path. Councillor M Waymark has met with a local representative of The City and County of Swansea in relation to the footpath. She is to give a supporting presentation to The City and County of Swansea committee on 27 January 2010. The committee is part of the vetting process in relation to the granting of funds. Cllr N King is to also attend this meeting. NK/MW

09/408 Council Committees

Planning Committee
New Applications

None

Amended Applications
· 56 Sandy Lane. Amended plans submitted regarding retention of timber framed cladding (showing decking)
Decision: no objection provided it conforms to the Sandy Lane Development Plan
Enforcement

· Widegate Farm. City and County of Swansea Planning Department intend making a further visit to the site over the next week.

· 35c Linkside Drive. City and County of Swansea Planning Department are investigating the height of the fence.

· Meadgate Development. Clerk to obtain an update from City and County of Swansea.

Appeals

· Great Kittle Farm. The appeal visit took place on 14 December 2009 and a decision is expected within three weeks

Watching Brief
·        76 Pennard Rd (garden) – Cllr Margaret Smith monitoring situation
Decisions by City and County of Swansea
·        2009/1147 The Garden, Phillips Field, Sandy Lane – retention of detached outbuilding
Permission was refused
·        2009/1343 32 Eastcliff – new detached double garage
Grant permission conditional
·        2009/1212 1 Heatherslade Close - 2 storey side extension incorporating front & rear dormers & single storey rear extension
Grant permission conditional
·        2009/1508 Plot 2, rear of 65 Pennard Rd – detached dwelling & summer house (amendment to plot 2 of 2006/1801 granted 12/01/07)
Grant permission conditional -Write to the architect to advise of possible drainage charge
·

Finance and Employment

Members of the public and the clerk were asked to leave the meeting.

The council agreed with the committee’s proposal to purchase an ACER laptop and cordless mouse for the clerk. It was also agreed to re-imburse the present clerk for standing in for the previous clerk whilst he was on holiday in November.

09/409 External Organisations
· Parish Hall/Church. Amended costs of hiring the Parish Hall were provided. To ensure hall booked for Monday council meetings and cancel use of the tables for the produce markets. CFS

· Neighbourhood Watch. No report

· Community Councils. There is a community Council Forum on Tuesday 19th of January 2010

· PACP. No report

09/410 Accounts for Payment - 15^TH DECEMBER 2009

Payable To	Purpose	Cheque Number	VAT(£)	Total(£)
Gary Davies	Repair boiler, Hall	002702	15.75	120.75
Pennard Parish Hall	Hire of hall and tables	002703		69.75
Gower Website	Website	002704		100.00
Staples	Stationery	002706	7.50	57.51
Alpine Roofing	Repairs roof, Hall	002705	42.00	322.00
A L Porter	Ground Maintenance	002708		632.87
P Carosi	Hall Cleaning	002709		166.40
C Suttie	Field Maintenance	002710		127.00
Eon	Hall gas supply	002711	14.35	301.38
Welsh Water	Field- water	002712		136.99
Welsh Water	Hall –water	002713		295.98
P Middleton	Produce Market promotional boxes	002714		47.40
D W Jones(Printers) Ltd	Produce market leaflets	002715		175.00
C Stacey	Pay Nov 09 436.80 Internet 8.00 Computer Deprec 10.00 Stamps 10.8 Printer Ink 58.96	002716		523.76
Killay Electrical Services	Pavilion install Heaters	002718	28.50	218.50
Killay Electrical Services	Hall –repair rear exit light	002718	19.72	151.22
Killay Electrical Services	Hall – callout re lighting fault	002718	8.40	64.40
HMRC	Tax/Nics	002719		109.20
		Total		3323.20
Balances as at 30 November 09
Current Account	£5740.86	Opening Balance as at 1/4/09	£30723.08
Deposit Account	£3624.35	Add receipts	£53140.13
Gratuity	86.25	Total	83863.21
Planned Maintenance	17585.17
Total	27036.63
Less chq not yet presented	£28.50	Less payments	£56855.08
Balance	£27008.13	Balance	£27008.13

PS The account names remain unaltered for comparison/understanding purposes
09/410 Communications

Noted the following from:

· Save Our Soldiers. Financial contribution requested

· The Children\'s Play Team. It was agreed that is The Children\'s Play Team could have free use of the Field and Pavilion on Friday, 19 February 2010. CFS

· Gower WI Choir. Letter of thanks re waiving of hiring fee

· One Voice Wales. Area meeting on 16 December 2009

· Ombudsman Wales. Model code of conduct

· Kittle Residents Association. Budgets for 2010/11

· City and County of Swansea. Local development plan delivery agreement

· One Voice Wales. Community strategies and planning guidance

· Institute for Employment Studies. Provisions for disabled elected members and disabled people in the community

· National Trust. Newsletter

· City and County of Swansea. Community Council precepts 2010/11 and notification of precept 2010/11 to be completed by Council

· Lloyds TSB. Change of relationship manager

· FPA Group. Invitation to reception Royal Welsh Winter fair Monday 30th of November 2010

· Unlock Democracy. Empowering Local Councils and Sustainable Communities Act.

· Green Communities. Membership campaign

· One Voice Wales. Review of the Welsh language policy

· City and County of Swansea. Youth services of Swansea

· Planning Aid Wales Newsletter. Change of address, staff changes

· City and County of Swansea. Rural Development Plan

· Disability Wales Board of Directors

09/411 Gower Website

No Report

09/412 Grants of Right

None

09/413 Cattle Roaming

The Chair gave a brief summary of the recent meeting between representatives all the local community, Community Council, commoners and Pennard golf club. The outcome of the meeting is that a representation is being made to the golf club requesting their permission to enclose part of the golf course with fencing.

09/414 Matters Outstanding

None

09/415 Annual review of policy documents etc.

This matter is to be discussed at the next full Council meeting

The meeting closed at 9.59pm.

09/416 Dates of Council Meetings in 2010

The agreed dates for council meetings in 2010 are as follows-

a. Monday, 11th of January – Parish Hall

b. Tuesday 16th of February

c. Wednesday 17th of March

d. Thursday, 15 April

e. Monday 10th of May- Parish Hall

f. Tuesday, 15 June

g. Wednesday 14th of July

h. Thursday 12th of August

i. Monday, 13 September- Parish Hall

j. Tuesday 12th of October

k. Wednesday 17th of November

l. Thursday 16th of December