Accuracy of Previous Minutes

Two minor issues were noted: 1 – 2010/08 129 February should read 19^th February 2010. and 2 – (J Eley regarding the fact that he not undertaking public sector work from 1.1.10) should read “he is not undertaking”

2010/07 Minutes of Meeting

Proposed by H Langford, seconded by D Hickey that the minutes of the meeting held on 11 January 2010 as amended above be accepted as a true record. This was unanimously agreed.

2010/08 Matters Arising

Wheelchair Access to the Doctors Surgery via roadway – Cllr M.Smith has addressed the Practice Manager and at this time no action is programmed.

Investigate statutory requirements

2010/10 Accounts for Payment

Rebates have been obtained from VAT & Scottish Power.

The accounts were agreed as follows:`

(see overleaf)

The Auditor Mazars have reported the following issues for consideration by the CC

1. £1 difference in accounts (Rounding Errors):

2. Our Risk Assessment should cover all risks both operational and financial:

3. The CC should ensure our Level of Fidelity Risk is adequate:

4. In future ensure all documentation goes with the annual return.

Appointment of Internal Auditor

Internal Auditor to be sought from within the community if possible.

2010/11 Committee Reports

Planning Sub Committee

There was no objection to the following applications:

32 Foxhole Dr. – Single storey front and rear extensions and addition of pitched roof to garage.

2 Eastcliff – two storey front extension incorporating a garage with side dormers and balcony.

Woodlands, 32 Vennaway Lane – two storey side/rear extension and front porch.

1 Anderson Lane – (P.Middleton declared an interest) – detached greenhouse.

Notification RJC/DVT 1029 – Swansea CC intend to seek consent for works on common land register unit CL 15 (Fairwood Common) – for a bus stop hardstanding opposite Cannisland Park – Pennard CC will support this when the notification is formalised.

Referral to next meeting.

Plots at rear of 65 Pennard Rd - charge for connection to drains.

There was an objection to the following application:

No objections were raised this month

Decisions by Swansea CC.

2009/1314 – 56 Sandy lane – retention of timber framed cladding to basement area and side balcony – Unconditionally Approved.

2009/1328 – 35 Three Cliffs Drive – replacement detached garage – Conditionally Approved.

2009/1760 – 8 Hael Lane – Single storey rear extension – Conditionally Approved

Land between 22 & 24 Eastcliff – Detached Bungalow - Refused

The following enforcement issues were noted:

Widegate Farm – dumping of rubbish – No enforcement required at this time.

Road issues following Meadgate development at Badgers Meadow – as long as Meadgate are in liquidation no action can be taken. Public contributions may be sought

Great Kittle Farm –Dismissed

Burial Ground

• A trailer has been dumped in the car park and will be removed by Friday 19^th Feb.

• 1 interment has taken place this month.

• A. Porter has agreed to inter ashes in a grave for £40 against the £75 charged by the current contractor.

• We currently pay £500 for a grave digger per plot, the Council are looking for cheaper options

• The “mole man” will be calling next week this will cost £30 callout + £10 per mole caught

Field

• A verbal complaint has been made concerning damage to the hedges in specific areas of the field. Football club to be addressed.

• Pavilion – The search for grant availability is encouraging provided 1^st stage planning is approved. The application for this needs to be made as soon as possible.

  • backing of the community to be sought

  • backing of City Planners to be sought

  • efforts to ensure zero cost to community

  • ensure compliance to high energy efficiency levels

• Field Fees – these are to rise in line with figures published by G.Nash.

• The first of the new quarterly field and play area risk assessments has been successfully carried out.

Hall

• A request was made for permission to carry out the painting work required in the hall proposed L.Irwin – approved

• The RCCB trip needs to be checked as it often trips when electrical appliances are used in the hall.

• Licences – application has been completed and should run from 1^st April after the new requirements have been clarified.

• We wish to extend our thanks to Tim Silver for his help in dealing with this issue which has been new to members of the PCC.

Environment

• Next Litter Pick to be scheduled for 18^th April in the Kittle area.

• Hanging baskets to be considered to enhance environment and funded from Sunday Market takings. Proposed G.Nash 2^nd A.Thomas

Footpaths

No report this meeting

Parish Hall

No report this meeting

PACP

Next meeting Weds 24^th Feb in Pennard School Common Room 18:00.

Neighbourhood Watch

The newsletter has not yet been circulated to all areas within the ward.

The next PACT meeting will be 22^nd March

Grant of Rights

None this month

2010/13 External Bodies

R Cook reported on a meeting of One Voice Wales where the training of volunteers was discussed.

2010/14 Training

No issues this month

2010/15 Communications

The following were noted:

• Ombudsman – information about “Complaining about a Public Body”

• Invitation to Chairperson/Exchairperson to attend Buckingham Palace tea Party – L.James was nominated to attend.

• E.Hart & M.Canton – notice of surgeries

• Borrowing by Community and Town Councils in 2010/11.

• Mr R.French (Electrician) request to be allowed to tender for future works to be undertaken by PCC

• “Marshals” – Paving in Council Areas

• Rural Development Plan in Swansea (News)

• Letter from the Public requesting “Cowslips” not be cut before the end of their season this year.

• Footpaths 4 & 14 (same path) – Modification order to make this a single (Numeric) path number.

• New charges for the use of Pennard Parish Hall

• Request for a donation to NSPCC

• Application to AONB Sustainable Development Fund – ref. Kittle to Pennard Church Circular Path

• Request for use of Pennard Community Hall as a Polling Station on 6^th May 2010

• Bay Landscapes – request to be allowed to tender for future works.

• Scottish Power – changes to business contracts.

• Request for donation to Kidney Wales Foundation

2010/17 Amendment to Standing orders

Amendments and annual review now complete and may now be removed from agenda.

2010/18 Outstanding Matters

Employment of New Clerk to PCC (Public were excluded for this issue)

• L.James declared an interest and has therefore resigned from the Employment Committee for this position.

• The new committee will therefore be formed by Mrs.H.Langford, Mr. W.Weeks and Mr.A.Thomas, with Mrs.L.Silver acting as a advisor on employment law issues.

• Some issues regarding the previous clerk including the costs of the phone remain unresolved.

• A vote of thanks was made to Mrs.L.James for her work already carried out on this issue.

As there were no further issues for discussion the meeting was closed at 21:45.

LJ

LJ

HL

MW

Cllr MS

WW

WW

GN

GN

LI

LJ

PM

PM

LJ