MINUTES OF THE MEETING OF

PENNARD COMMUNITY COUNCIL

HELD ON THURSDAY 16^th MARCH 2006

Present: Mrs. E. Radcliffe - Chair Ms. A. Gerke Mr. N. E. King Mr. P. H. Lanfear Mrs. H. F. Langford Mr. D. P. Morris Apologies: Councillor Mrs. M. Smith Mr. J. H. Green Dr. R. J. Cook

Mr. G. T. Nash Mr. B. L. Smith Dr. P. M. Waymark Mr. W. Weeks Mrs. B. A. White Mr. G. W. Gregory Mrs. L. James Ms. S. Musgrave

06/30	DECLARATIONS OF INTEREST
· The Clerk reported that he had asked Steve’s Building Services for a personal quotation. · Mrs. Radcliffe declared an interest in Planning Applications 2006/0287 (9 Foxhole Drive) and 2006/0411 (land at Anderson Lane) and left the room during discussion.
06/31	MINUTES OF 15^th FEBRUARY 2006
Approved, as amended, by Dr. Waymark and seconded by Mr. King.
06/32	MATTERS ARISING
Agreed that Mr. Jeff Green be invited to the next Council meeting on 10^th April 2006 at 7.00 pm. Noted the advice of Mr. Andrew Rees, Democratic Services Co-ordinator, City and County of Swansea, that whilst it was desirable for a County Councillor to be present at any meeting between County officials and the Community Council, it was not essential.		BLS

06/33	COUNCILLOR MRS. M. SMITH
From AG GTN PMW WW DPM HFL BAW AG Council Council Council		About Grass verge from Pennard School to Green Lane Linkside Drive street lights Barland Quarry - Overhanging trees Beaufort Drive area - Lack of road sweeping Barland Quarry – lack of adequate fencing opposite the quarry and trees posing a possible hazard on the bank on the side of the quarry. Heatherslade Road/Deepslade Close – defective street lighting Can a sign saying ‘Pennard’ be erected similar to the new Kittle signs Southgate Road – concern at cars still parking at the chicane. Southgate Road – public toilets Green Path Vennaway Lane – transfer of land	Date Reported 15.2.06 “ “ “ 16.3.06 “ “ “ 2005 2005 2005	Date Resolved
06/34	COMMITTEES
Finance · Clerk’s Salary - The recommendation of Finance Committee that the Clerk be regarded to Scale Point 27, with effect from 1^st April 2006, was agreed. · Clerk’s Contract of Employment - Finance Committee to review the Clerk’s Contract. Report to April Council meeting. Annual Audit for year end 31^st March 2005 · The Clerk reported that Wales Audit Office had satisfactorily completed the audit of accounts. Two suggestions were made; that the Chairman initial any amendments to the audit submission, and Section 4 about other risk areas should have been completed as Nil Return.					BLS BLS

Planning · New Planning Applications 2006/0287 – 9 Foxhole Drive, Southgate - new pitched roof over existing extension. Decision: No objection (Mrs. Radcliffe declared an interest and left the room while the item was under discussion).
2006/0383 - 31 Three Cliffs Drive, Pennard - two storey side and single storey rear extension. Decision: No objection
2006/0388 - 7 Bendrick Drive, Southgate - construction of attached carport to side elevation and first floor front extension incorporating two side dormers (amendment to planning permission of application 2002/1481 granted on 29^th October 2002). Decision: No objection 2006/0393- Kilsaron, Pennard - Retention of use of land as residential curtilage Decision: Members concerned that this applicant is requesting that agricultural land be designated for residential purposes and as such is outside the development plan for the area. 2006/0405 - 76 Pennard Road, Pennard - detached dwelling Decision: No objection	BLS
2006/0411 - Land at 19 Anderson Lane, Southgate – siting of an 800 square metre private outdoor riding arena with 1.2 metre high fence and 1.4 metre high gates. Decision: No objection (Mrs. Radcliffe declared an interest and left the room while the item was under discussion).
2006/0422 - 23 Pennard Drive, Pennard – two storey side extension Decision: No objection
2006/0428 - Woodhouse, Sandy Lane, Parkmill – single storey side extension, single storey rear extension and rear conservatory. Decision: Site visit – plenary powers, for Planning Committee to action.
2006/0492 - Matura, Sandy Lane, Parkmill – detached dwelling Decision: Site visit – plenary powers, for Planning Committee to action.

Decision by the City and County of Swansea - Approved land off Burrows Close for the erection of 17 dwellings. Concern expressed at the lack of enforcement of the conditions of the planning application. Appeals - Three Cliffs View, Sandy Lane – two storey side extension and first floor extension. Community Hall · Insurance: Noted that premium may be increased due to an alleged accident. · Hall Action Plan: Noted amended Action Plan · Noted complaint from Mrs. Alison Mahmoud about cleanliness of the small hall, rubbish outside the building, inadequate lighting, and intimidation due to the presence of youths congregating around the back of the hall. City and County of Swansea Health and Safety Officer and Building Regulations Officer recommend that the drop between the pavement and the road could be removed. If a fence is erected, this must not cover the emergency exit. Lighting needs to be improved. Noted issue of occupiers’ liability. · Car Park Flooding: No progress made – deferred pending development of new surgery and attendant drainage problems. · Fees Noted concern of the Parish Hall that Pennard Community Council charges may be less than Parish Hall charges. The Clerk to draft a suitable reply. · Agreed above items to be referred to Hall Committee. Field Management · Tenders: Tenders invited for the ramp to the entrance to the changing rooms from Steve’s Building Maintenance and G. Mills. Agreed quotation also be sought from Spencers. Concern expressed at tendering procedures for additional work. · Action Plan of the Playing Field Management Committee noted. · Bridgend Play Seminar on 19^th April 2006 - noted Burial Ground Agreed the recommendations of the Burial Ground Committee: · delete for the time being plots adjacent to the Garden of Remembrance · remove bushes growing wild on older graves and in front of grave 337 · make safe and infill sunken graves 3 and 9		BLS Cllr. MS BLS BLS BLS BLS BLS
Footpaths · Footpath between Heatherslade Close and Southgate Road – SWALEC to make good outside their service station. · Footpath 20 – noted confirmation of order · Footpath Review - agreed that all footpaths be reviewed		MW PHL
Parish Hall · Mr. Morris gave a progress report on the building project. AGM due on Monday, 20^th March 2006.
Neighbourhood Watch · Mr. Nash gave a progress report · Lay-by on Fairwood Road A418, just off Vennaway Lane - agreed that the City and County of Swansea be asked to close this lay-by due to its misuse, e.g. litter constantly left, lately lorry driver exposing himself to passers by.		BLS
Community Councils
· Forum – noted the meeting held on 7^th March 2006. Next meeting due on 2^nd May 2006. · WGALC – noted that WGALC now finally wound up		SM
Pennard Cliffs Liaison Group
No report
Pennard Area Community Partnership
· No report · Agreed that they be asked to put on their next agenda concern about litter, vandalism and unwelcome youths congregating around the Hall, School and Library.		BLS
06/35	CORRESPONDENCE
Noted the following from: · Campaign from the Protection of Rural Wales about the Welsh Calor Village of the Year Award · Welsh Assembly about amended regulations to the Standards Committee · H.M. Customs Open Day at the Liberty Stadium on the 6^th April 2006 · City and County of Swansea draft economic regeneration strategy · The Clerks’ Newsletter · Swansea Community Health Council Annual Report · Bishopston Comprehensive School Newsletter · Clerks’ and Councils’ Newsletter · Rhossili Community Council invited representatives to attend a meeting with the Police on 28^th March 2006 at 7.30 pm. Mr. Nash and Mr. Weeks to attend. · Rhossili Community Council also asked about concerns at breaches of planning regulations. The Clerk to reply. · Land Registry has written suggesting that we register all land in our ownership. This was agreed.		GTN WW BLS BLS
06/36 ACCOUNTS FOR PAYMENT AS AT 16.03.06

Payable to One Voice Wales Spencers BT G. Davies Street Master Killay Electrics Isaacs B. L. Smith Inland Revenue M. Henwood C. Suttie P. Carosi

Purpose Planning Handbook Field 205.92 B. Ground 205.80 Field fitting seats 386.00 Hall Field – sink waste 45.00 C. Hall – boiler 40.00 Field – two seats C. Hall – smoke alarm, light tube Graves 353, 357, 271, 127 Pay – March 498.65 Qtrly Expenses: Telephone 23.15 Postage 25.97 Mileage 102.76 Email – 50% 44.92 Tax/NI Hall – hooks, box and door repair Field – Groundsman’s services C. Hall – cleaning

Cheque No. 2022 2923 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033

VAT - 36.04 36.02 67.55 8.76 - 16.62 112.35 12.47 - - - - - - - - - -

Total Amount 50.00 937.33 58.86 111.62 754.35 83.73 440.00 695.45 170.24 245.00 40.00 60.00 3,646.58

BALANCE AS AT 16.3.06
Current Account Holding No. 3 Account No. 4 Account Less Cheques not presented	8,979.61 19,784.69 1,789.45 7,086.80 37,639.80 665.31 36,974.49	Opening Balance Add Receipts Less Payments Balance	22,441.01 65,203.41 ________ 87,644.42 50,669.93 36,974.49

06/37	GRANTS OF RIGHT
Grants of Right agreed for: · Mr. P. Sherwood · Mr. H. Miller · Mr. R. Pickess
06/38	MATTERS OUTSTANDING
· Green Path · Toilets, Southgate Road · Vennaway Lane – transfer of land		MS MS MS
06/39	COMMUNITY WEBSITE
· The Clerk gave a progress report. Noted Constitution being revised on the recommendation of SCVS. · There are eight participating councils. Letter to non-participating councils in Gower inviting them to join had been sent out.
06/40	50^th ANNIVERSARY – AONB
· Mrs. White gave a progress report on the meeting being held at Swansea Museum. Noted the Exhibition to be held between the 16^th May and 13^th August at Swansea Museum. · Ms. Gerke gave a progress report on the local Art and Craft Exhibition scheduled for September.
06/41	NEWSLETTER
· All outstanding contributions to be sent to Mrs. James ready for discussion at the April Council meeting.
06/42	ALLOTMENTS
· Noted the conditions for the establishment of allotments.
06/43	EQUAL OPPORTUNITIES
· A report had been circulated with the agenda about Equal Opportunities. Agreed that an evening’s training course be organised for all Members. · Noted suggestion of a Policy Officer to oversee all the policies and report annually.		BLS
06/44	STANDING ORDERS
· The revised Standing Orders circulated with the agenda were agreed subject to minor amendments to pages 1 and 3.		BLS

06/45	AUDIT AND ACCOUNTS POLICY DOCUMENT
· The revised document circulated with the agenda was agreed subject to amendments to page 6.		BLS
06/46	SAND DREDGING
· Noted the letter sent to the Planning Inspectorate about sand dredging at Helwick Bank. Mr. King thanked for preparing the document.
06/47	‘IN AND AROUND PENNARD’ BOOKLET
· After discussion, the letter sent to Mr. Siôr Roberts about the role of the Community Council was noted. Mr. King thanked for his action in preparing the letter.

The meeting closed at 9.59 pm.