Cllr. R. J. Cook - Chair

Cllr. D. C. Hickery

Cllr. L. Irwin

Cllr. L. James

Cllr. N. E. King

Cllr. P. J. Middleton

Cllr. G. T. Nash

Cllr. L. Silver

Mr. B. L. Smith

Cllr. Mrs. M. Smith

Cllr. Mark Smith

Mr. C. F. Stacey

Cllr. A. C. Thomas

Cllr. P. M. Waymark

Cllr.W. Weeks

Apologies:

Cllr. H. F. Langford

09/271	DECLARATIONS OF INTEREST
Cllr. Thomas declared an interest in Planning Application 2009/0934. Cllr. James declared an interest in Planning Applications 2009/0401 and 2009/0403
09/272	QUESTIONS FROM THE PUBLIC
None
09/273	MINUTES OF 11^TH MARCH 2009
Approved as amended by Cllr. Mark Smith and seconded by Cllr. James. (Amendment – Minute 09/263 “and that there would be a further meeting on this issue once the views of the City and County of Swansea are known”).
09/274	MATTERS ARISING
None
09/275	CONTRACTS OF EMPLOYMENT
The Clerk’s Contract of Employment noted. The Clerk advised Council of his next of kin for gratuity purposes (see Contract paragraph 18.1). The Assistant Clerk’s Contract of Employment referred to a working party composed of the Chair and Councillors Thomas, King and Silver.		BS

09/276	RECORDING AMENDMENTS TO COUNCIL MINUTES
The recommendation of One Voice Wales was that minor typographical errors, which do not affect the meaning of the report, continue to be dealt with in accordance with Council practice. Where substantial changes are made, these need to be recorded in the following Minutes.
09/277	COMMUNITY CHANNEL
Cllr. James drew attention to Rhossili’s website document on Freedom of Information. It was recommended that the Community Channel Working Party be asked for this to be a general document covering all Community and Town Councils in the area. Pennard Community Council’s dates of Committees to be included on the website.		LJ BS
09/278	GRANTS OF RIGHT
None
09/279	MATTERS OUTSTANDING
· Green Path Councillor Nigel King and County Cllr. Mrs. Smith to liaise, possibly obtaining finance from the Rural Development Fund. · Car Parking – Linkside Drive/Pennard Drive County Cllr. Mrs. Margaret Smith reported that part of the £4,000.00 Environment Fund could be used to alleviate this problem. · National Trust Cllr. King reported on positive discussions with the City and County of Swansea and the National Trust, on disabled access for Footpath 1. · National Trust Car Park – if no response in the mean time the matter will be raised in the July meeting when Sian Jones is visiting the Council.		NK/ MS Cllr Mrs MS NK
09/280	COMMITTEES
PLANNING New Applications · 2009/0304 – Ellwood, Hael Lane, Southgate Retention of shed and summerhouse. Decision: No objection · 2009/0038 – 43a Pennard Road, Pennard Incorporation of land into residential cartilage to facilitate single storey side extension with accommodation in roof space. Decision: No objection
· 2009/0394 – 37 Pennard Drive, Southgate Two storey side/rear extension incorporating integral garage Decision: No objection · 2009/ 0401 – Fairacres Farm, Widegate Lane, Pennard Construction of agricultural storage building (application for the Prior Notification to the Local Planning Authority) Decision: *Site visit
· 2009/0403 – Land off Pennard Road, Fairacres Farm, Pennard Construction of agricultural storage building (application for the Prior Notification to the Local Planning Authority) Decision: *Site visit · 2009/0413 – Land to the rear of 25 Southgate Road, Southgate Detached bungalow with attached garage Decision: Pennard Community Council are mindful of the Planning Inspector’s comments about access to this site, but are still of the view that access to and from the main road is a potential traffic hazard.		BS
· 2009/0462 – 91 Southgate Road, Southgate Two storey rear, part single storey side extension, incorporating garage and front dormer. Decision: Site visit · Site visits to be made on Friday, 17^th April 2009. Plenary powers given to Planning Committee to action these applications.		BS
Applications withdrawn · 2008/2148 – 2015 Kilvrough Manor Retention of 18 temporary prefabricated buildings.
Enforcement · Great Kittle Farm – unauthorised structure · Widegate Farm – unauthorised building rubble · White Lodge – review tree house
Outstanding Applications · Pen-y-Banc Farm – two applications, one pending with the City and County of Swansea.
Watching Brief · 76 Pennard Road, Kittle
Swansea Local Development Plan · Views sought by the City and County of Swansea about the preparation of the plan.		LJ
Date of Planning Committee · Continue as now. If an application is not within the Council’s time frame for comments to the City and County of Swansea, County Cllr. Mrs. Smith be asked that the City and County of Swansea extend the period of time for Pennard Community Council to reply.		BS
FIELD COMMITTEE · The Minutes of the Field Committee held on 3^rd April 2009 circulated and approved.
Decisions of Council · The review of the report about ground maintenance and heating agreed in principle. Further report to Council once details finalised. · Agreed free use of the field on Saturday, 13^th June 2009 for the Gower Gallop. · Concern of overhanging hedge of garden in Burrows Close, which may be affecting the badger run and damaging the fence to the field. Further enquiries to be made with the Badger Society.		CS CS CS/MW/ Cllr Mrs Smith
COMMUNITY HALL · Minutes of the Hall Committee of the 2^nd April 2009 circulated. Recommendations in the Minutes agreed by Council. · It was agreed that the ground maintenance contractor expedite weed control around the hall as a “one-off”.		CS
ENVIRONMENT COMMITTEE · Minutes of the Environment Committee held on 7^th April 2009 were circulated and approved, subject to the following amendment. Paragraph 7 – bin outside Pennard Stores – refer to rubbish bin not dog bin.
Decisions of Council · Approval be sought from the City and County of Swansea for a banner at the mini roundabout in Killay advertising the Produce Market. · Dog bin at 42 Linkside Drive - City and County of Swansea be requested to clear twice a week · Pennard Road (Kittle to Barland Quarry) - City and County of Swansea be asked to paint the fence.		Cllr Mrs Smith/BS Cllr Mrs Smith/BS Cllr Mrs Smith/BS
· Pot holes at Kittle Hill Lane - City and County of Swansea be asked to make good · Cattle grids - Pennard Community Council are aware of discussions between the City and County of Swansea and the Commoners on the need to repair the cattle grid on Fairwood Common near Cannisland. In the meantime, the grid continues to pose a nuisance and possible danger		Cllr Mrs Smith/BS Cllr Mrs Smith
· The cattle grid outside Pennard School is noisy and needs adjusting. The rubbish needs to be removed underneath it, which will ultimately block the drain and be a health hazard. This is the responsibility of the School. County Cllr. Mrs. Smith to raise this at the next School Governors Meeting.		Cllr Mrs Smith
· Refuse bin – the City and County of Swansea be requested to replace the bin on Kittle Green with a blue bin as the current green bin is unsightly and damaged. · Flower Planting – Kittle Residents Association be asked to place bedding plants in the planters at Kittle.		Cllr Mrs Smith BS
FOOTPATHS COMMITTEE · No report
BURIAL GROUND · No report.
PARISH HALL/CHURCH · Cllr. King reported that the future use of the kitchen in the Parish Hall is under discussion.
NEIGHBOURHOOD WATCH · Next meeting of PACT on 28^th April 2009 at the Parish Hall.
COMMUNITY COUNCILS · Agreed that the Chair and Cllr. Nash be Pennard Community Council’s representatives at One Voice Wales Area Committee. · One Voice Wales Area Committee Meeting, 9^th April 2009 – the Chair reported on discussions re the use of the website for all Community Councils, and that Community Councils may be given more recognition on planning matters.
PENNARD AREA COMMUNITY PARTNERSHIP · No report · PACP to be asked if the maze at the School could be completed.		LJ

09/281	ACCOUNTS FOR PAYMENT – 16^TH APRIL 2009
Payable to		Purpose	Cheque No.	VAT	Total
A. L. Porter D. Carosi Staples C. & C. S. Killay Electrics C. & C. S. M. Waymark Charterbrook SWALEC C. & C. S. B. Smith C. F. Stacey C. Suttie *Squiggles Customs & Excise G. Nash Allianz Staples P. Carosi Budget Print		Ground Maintenance Hall – Window Cleaning Stationery Hall Lease Hall – Electrics Hall – Rates Hall – Badminton Floor Campus Sign B. Ground Lighting Hall – Trade Waste Pay April 2009 - 939.27 Photocopy Plan - 12.50 Pay April 2009 - Field Maintenance Renew Nursery Door Tax/NI Insurance Medical Fee Insurance Policy (C.Stacey Printer/Stationery) Hall Cleaning Produce Market Banner	2560 2561 2562 2563 2564 DD 2565 2566 2567 2568 2569 2570 2571 2572 2573 2574 2575 2576 2577 2578	- - 4.16 - 16.50 - - 109.05 0.43 6.44 - - - - - - - - 24.55 -	632.87 12.00 31.91 150.00 126.50 140.10 8.90 836.05 9.20 49.34 951.77 238.17 137.75 100.00 294.20 19.00 5,985.66 188.19 208.00 40.25 ________ 10,159.86

BALANCES AS AT 16^TH APRIL 2009

Current Account

Deposit Account

Gratuity

Maintenance

Less Cheques not presented

3,581.06

7,622.46

1,941.15

15,758.41

30,723.08

____________

30,723.08

Opening Balance

Add Receipts

Less Payments

Balances

40,896.88

78,381.69

119,279.57

88,556.49