MINUTES OF THE MEETING OF

 

PENNARD COMMUNITY COUNCIL

 

HELD ON TUESDAY 16TH JUNE 2009

 

 

Present:

Cllr. L. James - Chair

Cllr. R. J. Cook 

Cllr. D. C. Hickery

Cllr. L. Irwin

Cllr. H. F. Langford

Cllr. N. E. King

Cllr. M. Layton

 

In Attendance
Cllr. Mrs. M. Smith

 

Cllr. G. T. Nash

Cllr. L. Silver

Mr. B. L. Smith

Cllr. Mark Smith

Cllr. A. C. Thomas

Cllr. P. M. Waymark

Cllr.W. Weeks

 

 

 

Apologies:

Cllr. P. J. Middleton

 

 

 

09/318

DECLARATIONS OF INTEREST

 

 

 

Cllr. Hickery declared an interest in Minute 09/326 Meadgate,

Cllr. James declared an interest in Planning Application 2009/0533.

 

 

 

09/319

QUESTIONS FROM THE PUBLIC

 

 

 

None

 

 

 

09/320

MINUTES OF 11TH MAY 2009

 

 

 

Approved as amended by Cllr. Langford and seconded by Cllr. King.

Amended Minute 09/302 – Cllr. Waymark declared an interest

Amended Minute 09/304 – added ‘situation being monitored’

Amended Minute 09/313 (Field Committee) alter ‘plenary power delegated’, add ‘to the Clerk’.

 

 

09/321

MATTERS ARISING

 

 

 

Cllr. Margaret Smith reported that work to the cattle grid (Minute 09/303) would commence in July 2009.

 

 

 

09/322

COMMUNITY PLAN

 

 

 

The Business Plan, renamed the Community Plan, had been circulated with the agenda.

Minor amendments made and the revised plan adopted.

 

 

 

09/323

GOWER WEBSITE

 

 

 

No report

 

 

 

09/324

GRANTS OF RIGHT

 

 

 

None

 

 

 

09/325

MATTERS OUTSTANDING

 

 

 

Cattle on Highway – no further communication from the City and County of Swansea.

Overhanging Branches Barland Quarry – noted reply from Cllr. K. Marsh of Bishopston.

 

 

 

09/326

COMMITTEES

 

 

 

BURIAL GROUND

Approved payment of £20.00 to PJ for clearing rubbish from the car park.

Agreed the Burial Ground Committee review Rules & Regulations about Burial Ground administration in the light of new legislation.

 

 

BS

 

BS

 

PLANNING

New Applications

·        2009/0649 – 40 Southgate Road, Southgate
Two storey front extension and rear replacement conservatory.
Decision:  Objection – in front of building line.  Does not respect the building line created by adjacent house frontages.

·        2009/0776 – 82 Linkside Drive, Pennard
Front extension to existing side porch
Decision:  No objection

 

 

 

 

 

 

 

·        2009/0185 – 37 Foxhole Drive, Southgate
First floor side extension and single storey rear and side extensions (amendment to planning permission 2007/2035 granted 9th November 2007).
Decision:  No objection

·        2009/0780 – Poppyland, Sandy Lane, Parkmill
Two storey side extension
Decision:  No objection

 

 

 

Applications Approved by the City and County of Swansea

·        2009/0247 – 5 Browns Drive – single story side extension

·        2009/0244 – Highfield, 8 Pennard Road – two storey side/front extension

·        2009/0304 – Ellwood, Hael Lane – retention of shed

·        2009/0533 – 39 Pennard Road – retention of boundary wall/erection of greenhouse
 

 

 

Amended Plans

·        2008/2276 – land adjoining 11 & 14 Westcliff – one detached dwelling
Decision:  Object as previously

·        2009/0614 – Great Highway Farm, Pennard – construction of agricultural storage barn
Decision:  No objection

 

 

 

Refusal by the City and County of Swansea

·        2009/0462 – 91 Southgate Road – two storey side/rear extension

·        2009/0038 – 43a Pennard Road – incorporation of land from single storey extension

 

 

 

Enforcement

No report from the City and County of Swansea on the following

·        Great Kittle Farm – unauthorised structure

·        Widegate Farm – unauthorised building rubble

·        White Lodge – tree house



 

Outstanding Applications

·        Pen-y-Banc Farm – two new planning applications

 

 

 

 

 

Watching Brief

·        76 Pennard Road

·        2 Linkside Drive – height of fence

 

 

 

 

Meadgate

·        City and County of Swansea be asked on progress for the completion of outstanding work to the Meadgate development.

 

 

 

BS

 

Planning Guidance

·        Noted comments of the City and County of Swansea about the Supplementary Planning Guidance.

 

 

 

FINANCE COMMITTEE

·        The Chair reported that the meeting of Finance Committee on 2nd June 2009 was cancelled as there was not a quorum.

·        2008/09 National Salary Award for Local Council Clerks.  The public and staff were excluded from these discussions on grounds of personal and confidential matters.

 

 

·        The recommendation in the report on these matters, which had been circulated with the agenda, were accepted with the proviso that the Assistant Clerk’s pay increase be deferred until the end of the probationary period.  Subject to a satisfactory probation period, the increase be back-dated to 1st April 2009.

·        The public and staff were re-admitted to the meeting on conclusion of this item.

·        Cllr. Thomas raised the point concerning the finances of the Council and requested a meeting to discuss them and the workings of the Council.

 

 

 

 

 

BS

 

 

FIELD COMMITTEE 

·        Minutes of the Field Committee held on 29th May 2009 circulated with the agenda had been noted.

·        Cllr. Waymark reported that the Gower Gallup had raised £2,000.00

Decisions of Council:

 

 

·        Agreed free use of the Field for the Carnival on 17th – 19th July 2009.

·        Plenary powers to Committee to replace four seats on the children’s swings

 

 

 

COMMUNITY HALL

Minutes of the Hall Committee held on 21st May 2009,circulated with the agenda, were noted.

 

Decisions of Council

 

 

 

·        No charge for the one-off use of the hall by Pennard Community Charity

·        Tender from R. J. Heale for work to the hall accepted at £8,450.00 excluding VAT

·        Agreed asbestos survey fee from F. Jones of £55.00

·        Agreed laboratory analysis fee of £287.50 from Anchem

·        Approved amended trade waste agreement of three bags instead of one being collected each week

·        Not agreed to J. Carosi having reduced fee for a dance.

·        Further report on the condition of the floor following Dog Training sessions.

·        Agreed to renew cleaning contract.

BS

 

BS

BS

BS

 

BS

 

BS

MW

 

ENVIRONMENT COMMITTEE

·        Minutes of the Environment committee meeting held on 9th June 2009 had been circulated and noted.

 

 

 

 

Decisions of the Council

·        BT be asked to clean the kiosk outside the Southgate Club

·        Agreed litter pick 25th July 2009 at 10.00am.  To meet at Pennard Castle

·        Golf Club be asked to collect bags from Castle

·        Purchase of tables for produce market, possibly grant aided

·        Councillor Margaret Smith to arrange repair to road outside 42 Linkside Drive

 

BS

 

ALL

BS

PM/AT/MS

AT/LJ

Cllr Mrs Smith

FOOTPATHS COMMITTEE

·        Minutes of the Footpaths Committee held on 15th May 2009 were circulated with the agenda and noted.

 

Decisions of the Council

None

 

 

 

PARISH HALL/CHURCH

·        No report

 

 

 

NEIGHBOURHOOD WATCH

·        No report

 

 

 

COMMUNITY COUNCILS

·        Cllr. Cook reported on One Voice Wales Swansea Area Committee meeting on 11th June 2009, and that he had been appointed to the Executive of One Voice Wales.  Cllr. Cook was congratulated on his appointment.

One Voice Wales concerned about insurance matters – limited choice of insurers.  Recommend policies be reviewed every three years.

 

 

PENNARD AREA COMMUNITY PARTNERSHIP

·        Cllr. James reported that the maze at the School grounds to be tidied up, funding for the staging at the Community Hall being pursued and provision of Tennis or Boules also under consideration.

·        It was agreed that the Newsletter include proposals for a Youth Council to be formed.

·        Also discussed was the need for an additional access gate from Footpath 21 to the School, and disabled access from Pennard Road to the Surgery. 

 

 

 

 

 

09/329     ACCOUNTS FOR PAYMENT  -  16th JUNE 2009

 

 

Payable to

Purpose

Cheque

No.

 

VAT

Total

 

Staples

Customs & Excise

B. Smith

 

 

 

 

 

 

C. Stacey

 

 

 

 

 

Kittle Res. Assoc.

St. Mary’s Church

Neighbourhood Watch

Gower Website

M. Waymark

SLCC

C. Suttie

A. Porter

 

 

 

P. Jackson

 

EON

Pennard Parish Hall

BT

Dem Carosi

F. Jones

Airchem

P. Carosi

 

Welsh Water

M. Waymark

 

 

 

 

Stationery

Tax/NI

Pay – June       939.27

Three Months Expenses

Stamps  -                29.04

Telephone  -           13.40

Mileage  -             143.81

Internet  -                69.88

Chain of Office  -   10.00

Pay – June       238.17

Expenses since 1st April 2009

Stamps  -           0.50

Telephone  -      3.60

Mileage  -         24.00

Internet  -           6.00

S.137 Grant

       “

       “

       “ 

Hall – pictogram

Cemetery Management

Field – maintenance

Burial Ground            -  252.05

Field                           -  289.16

Community Hall        -    30.83

Miscellaneous            -  264.83

Burial Ground – clearing rubbish and taking to tip

Hall – gas supply

Hire of Meeting

 

Cleaning Hall Windows

Asbestos Consultancy

Asbestos analysis

Hall Cleaning (plus £4.60 outstanding)

Hall

Hall – cabin hooks

 

2593

2594

 

 

 

 

 

 

2595

 

 

 

 

 

2596

2597

2598

2599

2600

2601

2602

2603

 

 

 

2604

 

2605

2606

2607

DD

2609

2610

2611

 

2612

2613

2614

 

1.01

-

 

 

 

 

 

 

 

 

 

 

 

 

 

-

-

-

-

-

14.25

-

 

 

 

-

 

-

19.15

-

8.07

-

-

37.50

 

-

-

-

 

7.74

386.74

 

 

 

 

 

 

1,206.30

 

 

 

 

 

272.27

155.00

700.00

200.00

200.00

5.75

109.25

136.50

 

 

 

836.87

 

20.00

402.19

20.00

61.93

12.00

55.00

287.50

 

212.60

295.80

9.18

 

5,594.12

 

 

BALANCES AS AT 16TH JUNE 2009

 

Current Account

Deposit Account

Gratuity

Maintenance

 

Less Cheques not presented

18,254.06

623.29

1,941.40

17,580.73

38,399.48

 

160.00

 

38,239.48

Opening Balance

Add Receipts

 

 

 

 

Less Payments

 

Balances

30,723.08

23,041.66

53,764.74

 

 

 

15,525.26

 

38,239.48

 

·        Noted that Pennard Community Council one of the 5% of Councils selected for an in-depth audit review by the Wales Audit Office.

·        There were proposed changes to the Accounts and Audit (Wales) Regulations.  It was agreed that:

(a)    the threshold for R & P Accounts be increased from £100,000 to £200,000

(b)    no objection to final accounts being brought forward from 30th September to 30th June.  (Reservation when Council part of the 5% in-depth audit).

(c)    no need for a phased approach towards these changes

 

 

09/330

COMMUNICATIONS

 

Noted the following from:

·        Mid and West Wales Fire Service on their Strategic Plans for 2010/2015

·        Sian Musgrave
-  Sandy Lane to Parkmill – fill pot holes
-  compost bin and garden waste containers required for Sandy Lane
-  trees at Kittle Hill
-  camping on Pennard Golf Course – Clerk to pursue with the Golf Club

·        Cllr. Weeks raised the question of whether consideration should be given to rumble strips at Kittle.

 

 

 

 

Cllr Mrs Smith

 

Cllr Mrs Smith

Cllr Mrs Smith

 

BS

 

Cllr Mrs Smith

09/331

NEWSLETTER

 

·        Cllr. Mark Smith has volunteered to put together articles to be included in the Newsletter.  All contributions to Cllr. Smith ready for finalising at August Council Meeting.

 

 

ALL

09/332

DATES OF COMMITTEE MEETINGS

 

·        Agreed these be referred to Finance Committee

·        Cllr. Silver to be invited to all Finance Committee meetings

BS

BS

 

The meeting closed at 9.40 pm.