MINUTES OF THE MEETING OF

PENNARD COMMUNITY COUNCIL

HELD ON THURSDAY 16^TH AUGUST 2007

APPOINTMENT OF CHAIRMAN In the absence of the Chairman and Vice-Chairman, it was proposed by Mr. Weeks and seconded by Mr. Nash, that Dr. Cook be appointed for the meeting. This was unanimously agreed.
Present: Dr R. Cook - Chair Ms. C. Bryden-Smith Mrs. L. James Mr. N. E. King Mrs. H. F. Langford Mr. G. T. Nash Mr. B. L. Smith Mr. A. C. Thomas Mr. W. Weeks	Apologies: Ms. A. Gerke Mr. G. W. Gregory Mrs. E. Radcliffe Councillor Mrs. M. Smith Dr. P. M. Waymark

VACANT POST OF COUNCILLOR FOR THE PENNARD WARD The Clerk reported that the County Electoral Registration Officer had received no response to the vacancy advertised for a Councillor for the Pennard Ward. Agreed that the vacancy be advertised for co-option.			BLS
07/97	DECLARATIONS OF INTEREST
Mr. Thomas declared an interest in Planning Application 2007/1778.
07/98	MINUTES OF 11^TH July 2007
Approved, as amended, by Mr. Nash, and seconded by Mrs. Langford.
07/99	MATTERS ARISING
None
07/100		BEAUFORT ARMS
This item was withdrawn.

07/101	PROPOSED NURSERY
(a) Tenders - the Clerk reported that ten tenders had been sent out, to be returned by 3^rd September 2007. (b) VAT - the Clerk reported that he had written to Customs and Excise in accordance with Minute 7/87(b). As no response received, it could be assumed arrangements satisfactory. (c) Planning - the Planning Department required further information about the porch and access to the proposed nursery. This had been referred to the architect for action.										BLS BLS
07/102	PUBLIC ENQUIRIES
Deferred to September meeting.
07/103	FACILITIES FOR YOUTHS
Deferred to September meeting.
07/104	COUNCILLOR MRS. M. SMITH
See Appendix
07/105	COMMITTEES
Finance The Clerk reported that under Standing Orders, the annual pay review of the Clerk shall take place no later than September. As there were ongoing discussions between the National Association of Local Councils and the Society of Local Council Clerks, he was unable to make any recommendations at this stage.
Planning New Applications
Application 2007/1575 - ‘Oakfield’, Parkmill Two storey side extension, single storey side extension, first floor front extension, side conservatory and provision of 2.4 metre high access gates (amendment to planning permission 2005/1890) granted on 16^th February 2006. Decision: No objection
Application 2007/1638 - 6A Anderson Lane, Southgate Extension to front bay window, two replacement front dormers, rear dormer extension and single storey rear extension Decision: Site visit
Application 2007/1668 - 26 Browns Drive, Pennard Two storey side extension, single storey rear extension and front porch. Decision: No objection
Application 2007/1742 - 78 Linkside Drive, Pennard Part single storey, part two storey rear extension. Decision: No objection
Application 2007/1788 - Links Cottage, 1 Bendrick Drive, Southgate Detached garage Decision: No objection
Application 2007/1642 - ‘Hedgeways’ High Pennard New replacement dwelling Decision: Site visit
Application 2007/1075 - 76 Pennard Road, Pennard The Gower society had sent Pennard Community Council a copy of their letter to the Planning Department expressing concern that this application had not been called in. The Clerk to advise the Gower Society of Pennard Community Council’s correspondence prior to the application being decided upon.									BLS
Application 2007/1446 - Hunts Corner, Pennard Planning Officers recommended approval of this application, disregarding the applicant’s ability to satisfy the agricultural tenancy conditions, saying that any breach of these conditions should be referred to the Local Authority’s Enforcement Officer. It was agreed that: (i) the L.A. Enforcement Officer to be asked to investigate this case (ii) the Planning Department be asked to supply a list of agricultural tenancies in the Pennard Ward under the Freedom of Information Act, and clarification in terms of planning regulations as to what constitutes an agricultural tenancy									BLS
Hall
· Surface Drainage The Clerk reported that three tenders sought for this work, to be returned by 3^rd September 2007.
· Mechanical Sweeper It was agreed that a mechanical sweeper be used to clean both the Hall and Field car parks every two months, to be reviewed in March 2008. The cost to be £50.00 for both sweeps bi-monthly with D. Whitehead.
· Window Cleaner It was agreed to accept the quote of £12.00 from D. Carosi to clean all the Hall windows bi-monthly, commencing Monday, 27^th August 2007. To be reviewed March, 2008.
Burial Ground · The letter to next of kin where bases of headstones exceed 1ft. 6inches front to back, and other plinths or objects placed in front of the base, was agreed as amended. · Noted letter of appreciation from Mary Gwynne about the recent burial arrangements for her mother.
Parish Hall/Church No report
Footpaths · Concern expressed at the amount of ragwort on the Golf Course, and the allegation of ragwort being dumped by the water tower. The Clerk to write to the Golf Club.									BLS
Neighbourhood Watch No report
Community Councils
· Community Forum Minutes of the meeting held on 3^rd July 2007 about the Civic Centre Project and the Archive Service noted.
· One Voice Wales Dr. Cook reported on the meeting held on 9^th August 2007. The general consensus of concern of Town and Community Councils was the apparent disregard the City and County of Swansea had for Town and Community Councils, one example being outstanding replies to enquiries made to the City and County of Swansea. Agreed to discuss outstanding correspondence sent to the City and County of Swansea at the September meeting.									BLS
· One Voice Wales Newsletter Noted · One Voice Wales Policy on unacceptable actions by individuals noted.
PACP · The City and County of Swansea have so far only acknowledged our letter about Pennard Community Council’s concern at City and County of Swansea officers consulting PACP and not the Community Council.
Environment Committee (Formerly Litter Committee) · Letter from Kittle Residents Association to Bishopston Comprehensive School noted. · Mrs. Langford reported that posters at the carnival could have been more successful, that a litter pick is proposed for September, and that consideration was being given to displaying hanging baskets on the Community Hall. · It was agreed that the Committee take on board other environmental issues, including ragwort and intrusive highway signs.
07/106	CORRESPONDENCE
Noted the following from: · Marie Curie Cancer Care for financial help · National Trust Newsletter · Education Department about the Welsh Education Scheme 2006/2011 · Arts Council for Wales about providing local performances · The Gower Society about design awards for 2007 · City and County of Swansea’s review of polling districts and polling stations. · Mr. G. Evans of Park Road had written expressing concern that Meadgate Development had not complied with the planning agreement and brought the access road from Badger’s Meadow to Pennard Road up to the highway standard required for adoption. Agreed that the City and County of Swansea be asked about progress. · EMU had invited comments on sand dredging by 12^th October 2007. Further report to September Council.									BLS NEK
07/107 ACCOUNTS FOR PAYMENT – 16^th August 2007
Payable to Spencers B. L. Smith Inland Rev. C&CS G. Davies M. Henwood D. Whitehead H. Langford M. Waymark D. Brannigan Powergen Diamond Rod C&CS Caterclean C. Suttie J. Eley Planning Aid Wales P. Carosi		Purpose Field 296.97 B. Ground 263.91 B. Ground 35.61 Pound 11.20 Hall 30.32 Misc. 26.55 Pay Aug. 07 Tax/NI Field – play equip. check Hall – leak 40.00 “ – wc cistern 150.00 Hall – door 130.00 Misc- drain water 130.00 Field – fascia board 100.00 Field/Hall – car park clean Litter poster comp. prizes Field – key Hall – estimates re nursery Hall – gas supply Field – clear drains Hall – 50% rates on former surgery Field – cleaning materials Field – clean pavilion Hall – drain investigation and survey Two handbooks on Planning Hall – cleaning			Cheque No. 2236 2237 2238 2239 2240 2241 2242 2244 2245 2246 2247 2248 2249 2250 2251 2252 2253 2254	VAT 116.31 - - 8.75 7.00 26.25 - - - - - - - 9.83 - - 8.42 - - - -		Total Due 780.90 530.86 181.56 58.75 223.25 360.00 50.00 30.00 6.50 140.00 182.45 89.50 176.24 56.55 12.00 105.00 10.00 60.00 3.053.56
Balances at 16^th August 2007
Current Deposit Gratuity Planned Maint. Less Cheques not presented			22,494.03 15,306.88 1,868.07 13,517.36 53,486.34 130.00 53,356.34	Opening Balance Add Receipts Less Payments Balances			43,910.04 27,236.86 _______ 71,146.90 17,790.56 53,356.34

07/108	COMMUNITY WEBSITE
Mrs. James reported that presentations about the present and proposed future of the Website scheduled to take place with three Community Councils in September.		LJ
07/109	GRANTS OF RIGHT
None
07/110	MATTERS OUTSTANDING
· Green Paths – No report · Kittle Car Parking – No report · Golf Club – No report
The meeting closed at 9.40pm

APPENDIX

COUNCILLOR MRS. M. SMITH

New Items
LJ	Kittle – main road needs weeding				BLS
HL	Kittle – temporary 30mph sign still not removed. Fairwood Common – cattle grid near Kittle Hill Lane uneven Pennard Road – branches overgrown on to pavement opposite No. 39.				BLS BLS BLS
Outstanding from 16.05.06
SM	Pennard Road – repair footpath barriers leading to Pennard Drive and the new Surgery.			BLS
Outstanding from 13.07.06
GN	Linkside Drive – concern at condition of pavement adjacent to No. 6. (Review in January 2007).
Outstanding from 16.11.06
LJ	Kittle – some parts of the pavement repaired, other parts still need repairing.
Outstanding from 11.12.06
ER	Pennard Road – one bollard demolished on area covered in Tarmac. City and County of Swansea say that both bollards to be removed but Tarmac to remain. Query if wooden bollards can be installed. Can Pennard Community Council then seed over Tarmac area. (No reply from the City and County of Swansea). New occupant of adjacent land, so original problem alleviated. Concern of aesthetic appearance of existing bollards and Tarmac in an Area of Outstanding Natural Beauty.			BLS
Outstanding from 15.01.07
LJ	Kittle to Barland Quarry City and County of Swansea say fencing completed. As fencing NOT completed, can this be done to match existing fencing. (Health and Safety issue). City and County of Swansea reiterate fencing completed and no risk to pedestrians. The Clerk to contact Reena Owen confirming that fencing NOT completed. No reply as at 18^th July 2007.			BLS
GG	Kittle to Barland Quarry – branches breaking off trees. As the Clerk had received no acknowledgement from Cuddy’s, the City and County of Swansea be asked to pursue.			BLS
Outstanding from 13.02.07
GN	Asked if bus shelter at Linkside Drive/Pennard Road could be repaired, (particularly the apex) and cleaned.			BLS
Outstanding from 14.03.07
AG	Concern at the flooding of the main road at the entrance to Cannisland Park.
MW	Concern about potholes near 46 Southgate Road.
ER	Can the ‘accident’ sign at the top of Mayals Road be updated?			BLS
			Can the rusting sign to Meadowcroft be removed?
Outstanding from 10.04.07
AG			Bishopston Valley/Old Kittle Hill – concern at the amount of rubbish.
Outstanding from 14.05.07
ER WW		· Linkside Drive – relocate yellow grit box. Refer to C&C Swansea. · Southgate Road near roundabout – remove rusty box · Southgate Road near roundabout – clean/renovate bus shelter Southgate Road – five yellow signs about theft from cars need relocating in less intrusive area. No reply from the City and County of Swansea. Review in September 2007.		BLS BLS
Outstanding from 12.06.07
ER		Highway signs all over Pennard. Can these ugly intrusive signs be replaced by signs more appropriate for a rural area? Members to photograph intrusive signs and send direct to the City and County of Swansea.
MW		Norton Lane to Parkmill – can the City and County of Swansea clarify which section of the road is adopted.		BLS
Outstanding from 12.07.07
MW		Confirmation is requested that re-surfacing the whole of Southgate Road is on the City and County of Swansea’s list. MS stated this had been agreed but CC would like a copy of the letter.
LJ		Kittle Hill Lane – can Kittle Hill Lane from the Egg Farm to Fairwood Common be resurfaced.