MINUTES OF THE MEETING OF

PENNARD COMMUNITY COUNCIL

HELD ON TUESDAY 16^TH OCTOBER 2007

RESIGNATION It was with regret that the Council received Mrs. Elizabeth Radcliffe’s resignation as a Member of Pennard Community Council. Mrs. Radcliffe was unanimously thanked for the very positive role she played as a Councillor and the contribution she had made to the community.
Present: Mr. G. W. Gregory - Chair Dr R. Cook Mrs. L. James Mr. N. E. King Mrs. H. F. Langford Mr. G. T. Nash Mr. B. L. Smith Mrs. M. Smith Dr. P. M. Waymark Mr. W. Weeks	Apologies: Ms. C. Bryden-Smith Ms. A. Gerke Mr P Lanfear Mr. A. C. Thomas

07/130 DECLARATIONS OF INTEREST None
07/131	QUESTIONS BY THE PUBLIC
Next agenda to indicate more clearly that the public are invited to speak.
07/132	MINUTES OF 10^TH SEPTEMBER 2007
Approved by Dr. Waymark and seconded by Mr. Nash.

07/133	MATTERS ARISING
(a) Outstanding Concern with the City and County of Swansea The Clerk reported that he had not received any acknowledgement to his second letter of 20^th September 2007 to the Chief Executive, City and County of Swansea regarding community matters being discussed with a non-elected body rather than a community council. It was agreed that the Clerk write to the Ombudsman and Edwina Hart, AM, expressing concern at the lack of replies from the City and County of Swansea about enquiries made by Pennard Community Council to the City and County of Swansea. Copy to the Chief Executive. (b) Welsh Assembly Consultation Paper on a Fifteen Year Community Strategy Mrs. James was thanked for her response to this consultation paper.		BLS
07/134	FORMER SURGERY
Following discussion on the paper circulated by Dr. Waymark, it was agreed that Mr. C. Tilbury be offered a ten year lease, with the option to renew, at a current rental of £9,000pa, to be reviewed every three years. Details in the paper regarding tender process and lease agreement accepted. Agreed that Pennard Community Council’s costs be met first from the hall capital budget, £4,500 from the hall planned maintenance budget and the balance vired from the deposit account. Agreed to call a special Council meeting to finalise details before Council meeting on 14^th November 2007.		BLS/PMW
07/135	FACILITIES FOR YOUTHS
Skateboard Ramp Following discussions on a paper circulated by Dr. Waymark, it was agreed that a skateboard ramp, consisting of a half pipe, be located in the corner of the playing field. Target completion date for all the items listed in the paper is April 2008. Agreed to proceed with meeting S Wade to consult on special requirements. At the same time to contact insurance company and Planning Department.		BLS/MW

07/136	KITTLE CAR PARKING
Mrs. James reported on the cost of the limited waiting signs suggested by the City and County of Swansea for the lay-by outside Kittle shops (signs £1,067 plus advertising £400 via Council’s Leader newspaper or £1,500 other newspaper). As no money available in the City and County of Swansea’s Highway Budget, Councillor Mrs. Smith suggested this sum may be financed from the funds she is allocated for environment work by the CCS. This was agreed.		MS
07/137	REVIEW OF POLICES AND PROCEDURES
Mrs. James was thanked for her paper reviewing the Audit and Account Policy, Equal Opportunities, Environment, and Health and Safety Policy. It was agreed that a working party, consisting of Catherine Bryden-Smith, Lynda James, Margaret Waymark, Brian Smith, and Wes Weeks, review Standing Orders. Two additional policies to be considered – the Race Discrimination Act 2003 and Sex Discrimination Act 2007.		LJ
07/138	COUNCILLOR MRS. M. SMITH
See Appendix 1

07/139	COMMITTEES
PLANNING Recommendation of Planning Committee following Site Visits · 2007/1953 - 91 Southgate Road Alteration to height of roof and side/rear extensions. No objection
· 2007/1890 - Langrove Health Club Part demolition and change of use of ground floor and extension No objection · 2007/0921 - 54 Southgate Road Demolition of existing dwelling and replacement with two-storey detached dwelling. Objection on grounds of increased height of roof and overall scale of development
Recommendation of Planning Committee on New Applications · 2007/2035 - 37 Foxhole Drive First floor side extension and single storey rear and side extensions No objection · 2007/2055 - 146 Pennard Drive Single storey side extension Objection on grounds of overdevelopment of site · 2007/1999 6 Southgate Road Change of use from retail (Class A1) to financial and professional services (Class A2) No objection · 2007/2132 - 28 Southgate Road Single storey side extension and addition of pitched roof to existing side extension. No objection · 2007/2158 - Co-operative Pharmacy, Pennard Road One internally illuminated fascia sign Objection – detrimental visual impact in an Area of Outstanding Natural Beauty. · 2007/2176 - Land at Widegate Lane, Field 6841 Construction of 8 No. stables and tack room Objection on the grounds that this is on agricultural land, where there appears to be no essential overriding economic, social or agricultural need. The stables would also be isolated from residential accommodation preventing adequate supervision of the stables.
Approved by the City and County of Swansea · 2007/1407 - 72 Pennard Road Single storey rear extension and porch · 2007/1405 - 69 Pennard Road Two storey side/rear extension · 2007/1408 - 8 Pennard Road Retention of swimming pool
Agricultural Occupancy Conditions · Planning Department advise that there are six such properties in Pennard. Planning to be asked if they could identify where they are for future clarification.						BLS
Enforcement The Enforcement Officer be asked to investigate the following:- · a new sign advertising ‘Gower Services’ on the corner of Widegate Lane/Pennard Road · new fencing at 76 Pennard Road on agricultural land · large metal container at 8 Bendrick Drive						BLS BLS BLS
COMMUNITY HALL
(a) Car Park Drainage Dr. Waymark reported that the hall car park drainage would be carried out during the school half-term holidays October/November 2007. (b) Parish Hall Dance – 27^th October 2007 Agreed the Parish Hall have free use of the Community Hall on 27^th October 2007. (c) Surcharge It was agreed that Mr. E.L. be surcharged £30.00 for failing to leave the hall in a clean condition after a Saturday evening function (of this £10.00 to the cleaners, £3.95 for new pedal bin and £13.50 refund to Sunday evening badminton). The hall would not be let to him again. Hall committee to consider the issue of a bond for rentals.						PMW BLS BLS
FIELD
Dr. Waymark reported that a new litter bin had been installed but the problem of moles in the play area not yet resolved.						PMW
BURIAL GROUND
Dr. Cook reported on the results of the letter sent to next of kin about vases and other objects placed in front of the headstone, obstructing grass-cutting machinery. All had been resolved apart from three: · Grave 296 – stones and a plant in front of base · Grave 297 – marble plinth extending more than 1’ 6” · Grave 174 – free standing vase Agreed that recorded letter be sent re graves 296 and 297, advising the next of kin that if within 14 days of receipt of letter no action is taken by them, that Pennard Community Council will carry out the remedial action required and any work will be recharged to the next of kin.						BLS
The next of kin of Grave 174, Mrs. L. Minshell, had complained that the Clerk had addressed the letter of 17^th August 2007 to a deceased member of the family. The Clerk had already written to Mrs. Minshell apologising for his error and any distress caused. Mrs. Minshell has sent the same letter of complaint to the Ombudsman.
Mrs. Minshell had also alleged that the Council had agreed to the grave being used by three persons. These are two person graves. Agreed that as the first buried was a child, one further person can be buried in grave 174.
The vase at Grave 174, which was the cause of the initial letter, is in memory of Mrs. Minshell’s mother, whose ashes Mrs. Minshell says were poured into grave 174. The Council has no record of this event. Provided Mrs. Minshell places the vase on the base of the headstone away from the grass cutting machinery, no further action required.
PARISH HALL/CHURCH No report
FOOTPATHS
· Noted proposed footpath to be created by the City and County of Swansea from Oxwich to Pennard · Review of footpaths outstanding						PHL
NEIGHBOURHOOD WATCH
Mr. Nash reported on the meeting with PACT with a follow-up meeting on the 18^th October 2007 in Pennard Golf Club.						GTN
COMMUNITY COUNCILS
· Safer Swansea Meeting with the Police on 23^rd October 2007 at the Guildhall. Gerald Gregory, Wes Weeks, Brian Smith to attend. · The Chairman reported on the Community Councils Forum Meeting held on 18^th September 2007 about Swansea Integrated Waste Management Strategy.						BLS
PENNARD AREA COMMUNITY PARTNERSHIP
Mr. King reported on the last meeting held on l30th October 2007. Agreed that the Environment Committee join with PACP and representatives of the community hall, surgery, pharmacy, library, school, osteopath, community police, to consider directional signs to the complex, security, car parking, highway signs, litter.						BLS
ENVIRONMENT COMMITTEE
Mrs. Langford reported on ideas for the Environment Committee to pursue, including a site visit to identify street highway clutter; dealing with dog waste; Pennard Community Council taking over bus shelters and displaying litter posters. A litter pick to be organised in November and invite Kittle Residents Association to participate.
07/140	CORRESPONDENCE
Noted the following from: · Morriston Pheonix Choir requesting financial assistance · MacMillan Cancer Support requesting financial assistance · Bobath requesting financial assistance · Commons Commissioner’s decisions of 25^th – 27^th October 2006 · DEFRA about the export of horses · Community Health Council’s annual report · Welsh Assembly Fire and Rescue Framework · City and County of Swansea – Community Centre Raffle 2007 · City and County of Swansea – Swansea Stakeholders’ Forum 25^th October 2007 · City and County of Swansea – Swansea Rural Development Plan · Local Health Board about what they achieved last year
07/141	COMMUNITY CHANNEL
Mrs. James reported that the next meeting of the Gower Website will be on Monday, 22^nd October, 2007
07/142	ACCOUNTS FOR PAYMENT AT 16^TH OCTOBER 2007
Payable to Glasdon Killay Electrics M. Henwood SWALEC Spencers C&CS Sporty Co. Isaacs M. Waymark B. Smith Inland Revenue P. Carosi C&CS C. Suttie Caterclean		Purpose Field – litter bin Hall – light fitting Hall – door lock B. Ground – lighting Field – 296.97 B. Ground – 263.91 B. Ground - 35.64 Pound - 11.20 C. Hall – 30.32 Misc. 26.55 Field – 120.00 Hall lease Field – football net hooks Graves 359/276/358/357 Plot 25 Hall – bin Pay October - 531.06 Plaque - 20.00 Keys - 8.75 Tax/NI Hall cleaning Hall – trade waste Field maintenance Hall – cleaning materials	Cheque No. 2266 2267 2268 2269 2270 2271 2272 2273 2274 2275 2276 2277 2278 2279 2280	VAT 38.84 19.69 - 0.31 137.31 - 2.33 - - - - - 6.37 - 12.33	Total Due 260.82 132.26 85.00 6.66 921.90 150.00 15.60 1,130.00 3.96 559.81 181.36 85.00 42.77 127.00 82.78 3,784.92

BALANCES AT OCTOBER 2007
Current Deposit Gratuity Planned Maint. Less Cheques not presented	14,454.24 35,389.18 1,878.11 13,590.04 65,311.57 555.67 64,755.90	Opening Balance Add Receipts Less Payments Balances	43,910.04 47,841.48 91,751.52 26,995.62 69,755.90

The Clerk circulated the Income and Expenditure under Budget Heads as at 30^th September 2007, which was accepted.

07/143	GRANTS OF RIGHT
Agreed for Mr. E. Jones and Mrs. M. James
07/144	MATTERS OUTSTANDING
· Green Path · Golf Club
07/145	NEWSLETTER
Draft to be prepared for November meeting.		MW
The meeting closed at 10.10pm.

APPENDIX 1

COUNCILLOR MRS. M. SMITH

Outstanding from 16.05.06
SM	Pennard Road – repair footpath barriers leading to Pennard Drive and the new Surgery.	BLS
Outstanding from 13.07.06
GN	Linkside Drive – concern at condition of pavement adjacent to No. 6. (Review in January 2007).
Outstanding from 16.11.06
LJ	Kittle – some parts of the pavement repaired, other parts still need repairing.
Outstanding from 11.12.06
ER	Pennard Road – one bollard demolished on area covered in Tarmac. City and County of Swansea say that both bollards to be removed but Tarmac to remain. Query if wooden bollards can be installed. Can Pennard Community Council then seed over Tarmac area. (No reply from the City and County of Swansea). New occupant of adjacent land, so original problem alleviated. Concern of aesthetic appearance of existing bollards and Tarmac in an Area of Outstanding Natural Beauty.	BLS
Outstanding from 15.01.07
LJ	Kittle to Barland Quarry City and County of Swansea say fencing completed. As fencing NOT completed, can this be done to match existing fencing. (Health and Safety issue). City and County of Swansea reiterate fencing completed and no risk to pedestrians. The Clerk contacted Reena Owen confirming that fencing NOT completed. No acknowledgement as at 16.10.07. Agreed further letter to Reena Owen, copy to Edwina Hart AM and the Ombudsman..	BLS
GG	Kittle to Barland Quarry – branches breaking off trees. The Clerk had received no acknowledgement from Cuddy’s or the City and County of Swansea. Both be asked to about tipping or building rubble outside the quarry gate.	BLS

Outstanding from 13.02.07
GN	Asked if bus shelter at Linkside Drive/Pennard Road could be repaired, (particularly the apex) and cleaned.			BLS
Outstanding from 14.03.07
AG	Concern at the flooding of the main road at the entrance to Cannisland Park.
MW	Concern about potholes near 46 Southgate Road.
ER	Can the ‘accident’ sign at the top of Mayals Road be updated?			BLS
			Can the rusting sign to Meadowcroft be removed?
Outstanding from 14.05.07
WW		· Southgate Road near roundabout – remove rusty box (SWALEC ?) · Southgate Road near roundabout – clean/renovate bus shelter Southgate Road – five yellow signs about theft from cars need relocating in less intrusive area. No reply from the City and County of Swansea.		BLS MS
Outstanding from 12.06.07
ER		Highway signs all over Pennard. Can these ugly intrusive signs be replaced by signs more appropriate for a rural area? Members to photograph intrusive signs and send direct to the City and County of Swansea.
Outstanding from 12.07.07
MW		Confirmation is requested that re-surfacing the whole of Southgate Road is on the City and County of Swansea’s list. MS stated this had been agreed but CC would like a copy of the letter.
LJ		Kittle Hill Lane – can Kittle Hill Lane from the Egg Farm to Fairwood Common be resurfaced.
Outstanding from 16.08.07
HL	Fairwood Common – cattle grid near Kittle Hill Lane uneven				BLS
Outstanding from 10.09.07
ER	Dog toilet bins need to be emptied more regularly.
LJ	Pennard Road – concern at Ragwort. Clerk also to write to DEFRA asking who is responsible.			BS
New Items 16.10.07
GN	Park Road – highway sign missing