MINUTES OF THE MEETING OF

PENNARD COMMUNITY COUNCIL

HELD ON THURSDAY 17^TH APRIL 2008

Present:

Mr. G. Gregory - Chair

Ms. C. Bryden-Smith

Dr R. Cook

Mr. N. King

Mr. P. Lanfear - arrived at 9.00pm

Mrs. H. F. Langford

Mr. G. T. Nash

Mrs. L. Silver

Mr. B. L. Smith

Mrs. M.Smith

Mr. A. C. Thomas

Dr. P. M. Waymark

Mr. W. Weeks

Apologies:

Ms. A. Gerke

Mrs. L. James

08/54	DECLARATIONS OF INTEREST Mrs. Silver and Mr. King declared an interest in Planning Application 2008/0498. 2008/0448 All councillors
08/55	MINUTES OF SPECIAL COUNCIL MEETING 12/03/08 Approved by Mr. Nash, seconded by Mrs. Silver, as amended.
08/56	MATTERS ARISING The Clerk reported that the lease for the proposed clinic now signed by three Hall Committee Members and had been given to the proposed tenant who was consulting with his solicitor. Start date proposed for 21^st April 2008. Plenary Powers agreed for Hall Committee to deal with any queries.
08/57	MINUTES OF COUNCIL MEETING 12/03/08 Approved by Mr. King, seconded by Mr. Thomas, as amended.
08/58	MATTERS ARISING None

08/59	MINUTES OF FINANCE COMMITTEE 08/04/08 The recommendations about the Clerk’s employment, as amended, were accepted.
08/60	MINUTES OF THE HALL COMMITTEE 20/03/08 The recommendations of the Hall Committee were accepted.
08/61	LEASE FOR THE CIRCLE OSTEOPATHIC CLINIC The lease had been circulated with the agenda and accepted.
08/62	ALLOTMENTS It was agreed that an appropriate notice be placed on the Council notice boards and in the Newsletter, asking if anyone is interested in allotments, or giving over their garden as an allotment, to contact the Clerk.				BLS
08/63	ACCOUNTS
Balances as at 31^st March 2008
Current Account Deposit Account Gratuity Planned Maint. Less Cheques not presented		8,490.50 21,431.94 1,907.50 9,291.73 41,121.67 224.79 40,896.88	Opening Balance Add Receipts Less Payments Balances	43,910.04 76,040.53 _________ 119,950.53 79,053.69 40,896.88

Balance under Budget Heads at 31^st March 2008

Field

B.Ground

C. Hall

Admin.

Misc.

Total

Income

2,732.02

7,470.00

10,534.86

54,076.19

1,227.46

76,040.53

Exp.

10,591.13

6,474.19

36,718.65

15,749.35

2,401.90

71,935.22

+/-

-7,859.11

+995.81

-26,183.79

+38,326.84

-1,174.44

+4,105.31

Budget

5,040.00

4,000.00

20,510.00

20,410.00

12,505.00

62,465.00

Balance

-2,819.11

+4,995.81

-5,673.79

+58,736.84

+11,330.56

+66,570.56

The account for payment to B. Harrop Griffiths to be queried due to the service provided.

BLS

Accounts for Payment - 17^th April 2008

Payable to

Purpose

Cheque

No.

VAT

Total

B. Harrop Griffiths

D. Whitehead

C & CS

Glasdon

Staples

SWALEC

Allianz

Street Master

Spencers

(Invoice No. 6397)

31.03.08

C & CS

SWALEC

B. L. Smith

Isaacs

C. Suttie

P. Carosi

Douglas Jones & Mercer

C & C Swansea

Spencers

(Invoice No. 6235)

30.11.07

Caterclean

M. Waymark

Gower Website

Charterbrook

EON

Prepare Lease

Sweep car parks

C. Hall Ground rent

Field rubbish bin

Punch, yellow notes,

stationery

B. Ground light in car park

Insurance

Field picnic table

Field - 296.97

B.Ground - 263.91

Misc. - 35.64

Pound - 11.20

C. Hall - 30.32

Misc. - 26.55

C. Hall planting - 832.00

C. Hall rates

S. Hall (credit 84.59)

Field

Pay April

Re-open grave 178

Field maintenance

Hall cleaning

Lease

Hall refuse collection

Field - 296.97

B. Ground - 263.91

Misc. - 35.64

Pound - 11.20

C. Hall - 30.32

Misc. - 26.55

Field – self closing

spring - 65.00

Hall hedge cutting - 850.00

Field – cleaning supplies 10.33

Hall “ “ 68.11

Hall “ “ 23.52

Field – supplies

Mileage

Annual Subscription

Field signs

Hall - gas

2350

2353

2354

2355

2356

2357

2358

2359

2360

2362

2363

2364

2365

2366

2367

2368

2369

2370

2371

2372

2373

2374

61.25

40.40

4.70

0.31

90.47

261.91

8.03

52.50

6.83

276.46

17.85

42.00

26.35

411.25

125.00

150.00

271.26

31.54

6.66

5,473.20

607.48

1,758.50

129.50

242.43

544.20

280.00

89.00

200.00

352.50

45.83

1,856.03

119.81

7.49

11.74

30.00

282.00

715.44

13,770.86

08/64

REVISED CODE OF CONDUCT

The revised Code of Conduct had been circulated with the agenda. The revised Code of Conduct was accepted.

BLS

08/65

CLEANERS

This item referred to the Hall Committee for further consideration.

08/66

GRANTS OF RIGHT

None

08/67

MATTERS OUTSTANDING

Green path - no report

Fencing, Pennard Road (near Quarry) no reply from the City and County of Swansea

BLS

08/68

MEADGATE DEVELOPMENT

A letter was read out to Members from residents at Park Road concerned that planning application for the development was originally given on the understanding that no beneficial occupation of any dwelling take place until the highway between Pennard Road and the new development made up to an acceptable standard.

The houses are now occupied but the road has not been made up to an acceptable standard.

It was agreed that a letter be sent to the Chief Executive of the City and County of Swansea, asking for an explanation under the Freedom of Information Act.

BLS

08/69

FACILITIES FOR YOUTHS

Dr. Waymark reported:

Skateboard Ramp

(a) appropriate notices about users needing to wear suitable protective equipment as an insurance requirement

(b) that an employee or member could inspect the site, as required by the insurance company

(d) the litter bin to be sited near the ramp had been delivered.

08/70

COMMITTEES

PLANNING – New Applications

· Application 2008/0448 - Pennard Community Hall
Single storey rear extension
Declaration of interest

· Application 2008/0464 - Ellwood, Hael Lane
Single storey rear extension and side garage extension
Decision: Defer for site visit

· Application 2008/0498 - 27 Eastcliff, Southgate
Two storey front decked balcony extension and insertion of front dormer window (amendment to planning permission 2002/0306 granted on 19^th May 2003).
Decision: No objection

· Application 2008/0605 - 64 Southgate Road, Southgate Change of use of ground floor from retail (Class A) to the production and sale of Welsh Cakes and tea room (Class A1/A3). Pennard Community Council have a number of concerns about this application:
Car parking facilities would be totally inadequate The forecourt of the building can accommodate up to three cars. The owner, who will be living on the upper floor, already has two cars parking in the forecourt. At an A3 premises, customers will be collecting cakes, spending time in the café, with delivery vehicles collecting and delivering goods. The premises are situated on a roundabout where already a traffic hazard is a regular feature to both car users and pedestrians. Visitors to the area prefer not to pay to use the National Trust car park but clog up the adjacent roads, even parking on the grassed roundabout on occasion. Nuisance level in a residential area would be unacceptable Bakeries generally start work in the early hours of the morning. The impact, particularly on the residential properties adjacent, in terms of noise, smell and inconvenience would be unacceptable. Detrimental impact on the area While new businesses are generally welcome, they must be compatible wthin the area in which they operate. The nature, location and size of the proposed bakery would not be compatible with the immediate local scene.		BLS
· Application 2008/0557 - Land at Widegate Lane, Pennard Construction of 3 No. stables and tack room Pennard Community Council object to this application for the following reasons:
The proposed development is outside the development plan. with no essential over-riding economic, social or agricultural need identified. Approval would set an undesirable precedent for similar applications and would be detrimental to the Gower Area of Outstanding Natural Beauty.		BLS
· Application 2008/0600 - 24 Browns Drive, Southgate Part two storey part single storey side extension and rear conservatory Decision: No objection
· Application 2008/0652 - 142 Pennard Drive, Southgate Single storey rear/side extension Decision: No objection
· Application 2008/0640 - 47 Beaufort Drive, Kittle Detached garage Decision: No objection
· Application 2008/0664 - 13 Kittle Hill Lane, Kittle Side dormer Decision: No objection
· Application 2008/0673 - 10 Meadowcroft, Southgate Single storey side extension and single storey rear extension Decision: No objection
· Application 2008/06978 - 3 Browns Drive, Southgate Single storey rear extension Decision: No objection
Application 2008/0331 - 25 Southgate Road, Southgate Amended plans for detached bungalow with garage. Pennard Community Council have no objection to the development of a bungalow on this site, providing it accords with the planning inspector's recommendation that it be a single dwelling, of modest scale. There seems some doubt that this amended application complies with the spirit and intention of the Planning Inspector's decision.		BLS
Planning – Site Visit · Application 2008/0427 - Langrove Health & Fitness Centre Following a site visit, no objection to the renewal of Planning Application 2002/1335 granted on 16^th September 2003.
Enforcement · Great Kittle Farm No acknowledgement to our letter to the Enforcement Department, dated 26^th March 2008, about construction work on site following refusal of planning application.
Decision of the City and County of Swansea · Application 2008/0088 and 2008/0052 - Tower Field, Kilvrough Construction of agricultural building Decision: Refusal
· Application 2008/0439 - Land adjacent to 2 Norton Drive Decision: Refusal
HALL COMMITTEE · Hall Committee to provide a letterbox to main door. · Tenders for hall alteration be invited from Marlbrough, P. J. Joinery, M. Henwood and P. Brown and others to be notified to the Committee.		PMW PMW
FIELD COMMITTEE · Dr. Waymark reported that the picnic table will be erected shortly. · Agreed the tender for pitch treatment from Spencers for £1,042.50. · Footpath 21 – concern at absence of kissing gate at field entrance following removal of original gate by the City and County of Swansea. City and County of Swansea be requested to erect kissing gate under the safe routes to school project as promised to PACP meeting.		PMW BLS
BURIAL GROUND · Noted letter from Isaacs about revised burial charges and offer of maintaining existing memorials. · Dr. Cook reported that there would be a Burial Ground Committee Meeting on Tuesday, 22^nd April 2008 at 2.00pm in the Community hall to discuss the risk assessment report.
PARISH HALL COMMITTEE/CHURCH · Noted ‘thank-you’ letter from St. Mary’s Church for the free use of the Community Hall. · The Parish Hall had invited two Members and the Clerk to attend their ‘official opening’ on Wednesday, 21^st May 2008 at 7.30pm. Defer until after the May elections.		BLS
FOOTPATHS COMMITTEE · Noted footpaths review completed and comments passed on to the City and County of Swansea, Footpath Officer. · Agreed that the Footpath Committee review the report and establish priorities. · Concern expressed that old boardwalks taken up but not removed from site. Mrs. Smith agreed to pursue with the City and County of Swansea.		BLS MS
NEIGHBOURHOOD WATCH · No report
COMMUNITY COUNCILS · Dr. Cook reported on the Area Committee Meeting held on the 10^th April 2008. General comment from the meeting was concern at lack of response from the City and County of Swansea over enquiries referred to them.
PENNARD AREA COMMUNITY PARTNERSHIP · No report
ENVIRONMENT COMMITTEE · No report
08/71	COMMUNICATION
Noted the following from:- · WAG – Fire and Rescue Framework for Wales · National Trust Newsletter · City and County of Swansea about the maintenance of the grassed area between the School and Park Road · CAB – request for financial assistance · Sustainable Swansea - awards scheme · Wales Rural Forum about developing the ‘Village Shop’ · One Voice Wales about current Councillors retiring on the 6^th May when new Members take office · City and County of Swansea about the last day for contested elections for withdrawal of nominations
· Mazars about Annual Audit of Accounts up to 31^st March 2007. Returns have to be in by 30^th September 2008. · Ms. A. Gerke expressing appreciation and the pleasure of working with other Members of the Council
08/72	COMMUNITY CHANNEL · No report
08/73	PUBLIC TRANSPORT FROM SOUTHGATE TO THE MUMBLES
	· A discussion paper had been circulated with the agenda. · Agreed an appropriate notice be displayed in the Council’s notice boards and Newsletter, to establish the demand for such a service.	BLS
08/74	CAR PARKING PROBLEM PENNARD DRIVE/LINKSIDE DRIVE
	· Concern expressed at the apparent number of Citroen cars owned by one family, which were causing inconvenience to other householders and preventing the streets from being cleaned by the mechanical sweeper. · Agreed – further report on the options available to reduce the problem.	BLS
The meeting closed at 9.30pm.