MINUTES OF THE MEETING OF

PENNARD COMMUNITY COUNCIL

HELD ON THURSDAY 17^th NOVEMBER 2005

Present: Ms. S. Musgrave – Chairman Ms. A. Gerke Mrs. L. James Mr. P. H. Lanfear Mr. G. T. Nash

Mrs. E. Radcliffe Mr. B. L. Smith Dr. P. M. Waymark Mr. W. Weeks Mrs. B. A. White

Apologies:

Mrs. H. F. Langford

Dr. R. J. Cook

Mr. N. E. King

Mr. D. P. Morris

Councillor Mrs. M. Smith

05/108	DECLARATIONS OF INTEREST None
05/109	MINUTES OF 12^th OCTOBER 2005 Approved - proposed by Dr. Waymark and seconded by Mr. Nash.
05/109	MATTERS ARISING Twinning - Noted the Southern Star article of 5^th November 2005 about Passage West Town Council’s intention to invite a delegation from Pennard to visit Passage West during 2006.
05/109	COUNCILLOR MRS. M. SMITH · Ms. Musgrave, Mrs. James and Mr. Weeks concerned about the fencing from Kittle to Barland Quarry and the fallen tree branches on the opposite side of the road, which are a traffic hazard. · Mrs. White concerned about the possible danger the Pennard sign-post (between Kittle and Vennaway Lane) poses in its present condition. · Mrs. Gerke concerned at the regular flooding of Fairwood Road near the entrance to the Airport, which poses a traffic hazard.

	· Mr. Nash concerned at excessive speed of some cars using Linkside Drive and the need for the streets to be cleaned, particularly around the Londis Store. · Mrs. Radcliffe concerned at the condition of the kissing gate at the school entrance and the damaged fencing opposite Linkside Drive. · Ms. Musgrave concerned at the pot-holes in Pennard Road (narrows) near Kilvrough Cottage.
05/110	COMMITTEES
	Finance Committee · Ten contractors had been asked to tender for ground maintenance. Responses had been opened by the Chairman and Mrs. White, details of which were circulated at the meeting. · It was agreed to accept the lowest tender from Environmental Care Associates Ltd. This will be a three-year contract.	BLS
	Planning Committee Minutes of the Planning Committee of 31^st October 2005 were approved.
	· New Planning Applications Application No. 2005/2280 - 8 Foxhole Drive Single storey rear extension, conservatory and porch. Decision: no objection
	· Appeal to the Welsh Assembly Application No. 2005/1635 - 1 The Drive Permission to fell a Chestnut tree.
	· Approved by the City and County of Swansea 16 Eastcliff - replacement dwelling and garage
	· Letter Noted the letter from Mrs. E. V. Benson about her concerns at the planning application for 9 Heatherslade Road.	BLS
	· Burrows Close New application to be made. The Planning Department to be advised that as no plans have yet been received for comment, no response can be made by Pennard Community Council until after their next meeting on 12^th December, 2005.	BLS
	Community Hall Committee Dr. Waymark reported on: · Pointing required to the wall surrounding the emergency door to remedy damp penetration, at a cost of £100.00. Agreed that this be expedited. · Pointing required to the whole building. Agreed this be considered in next year’s budget.	BLS

· Car park flooding. Ongoing discussions with the City and County of Swansea about whose responsibility this is. Agreed to arrange a site meeting with Councillor Mrs. Smith, the Clerk, Dr. Waymark and a representative from the City and County of Swansea. · The Clerk reported on discussions with the Police about youths congregating around the back of the hall.	BLS
Playing Field Committee · The Minutes of the Playing Field Committee, held on 5^th November 2005, were agreed. · It was unanimously agreed that Professor Gareth Jones be thanked for turning out on a wet Saturday morning to give his advice about the kissing gate. · Edwina Hart, AM, had received a letter from the National Playing Fields Association (NPFA) about playing fields under threat. Agreed that the NPFA be advised of our playing field for their data base. · Mrs. White asked if hardcore could be laid at the entrance to the play area, as it is very slippery. Agreed the matter be reviewed.	BLS PMW
Burial Ground Committee · Noted that three trees purchased from Tom Jones Nurseries. The Chairman and Mr. Lanfear reported that in the course of planting the trees, they found that unknown persons had planted three other trees. · The Clerk reported that nine graves are to be turfed, and that the City and County of Swansea had been asked that the unregistered land off Vennaway Lane in front of the Church, be transferred formally to Pennard Community Council rather than remain highway waste.
Footpaths Committee · Noted that the diversion of Footpath 20 was now out for public comment. Replies by 20^th December 2005. Clerk to monitor progress with this diversion. · CAP has asked for comments by 6^th January 2006 on their services.	BLS PHL
Parish Hall Committee Noted letter of appreciation from St. Mary’s Church about the grant from Pennard Community Council and progress report on work to the Church tower.

05/111	NEIGHBOURHOOD WATCH Noted that their next meeting is to be held on Tuesday, 23^rd November 2005 in Pennard Parish Hall.						BLS
05/112	COMMUNITY COUNCILS · Forum - noted the meeting of 18^th October about the Draft Unitary Development Plan. · Standards Sub-Committee - noted that nominations sought for a casual vacancy from Community Councils. · One-Day Conference - noted the regional one-day conference from SLCC.
05/113	PENNARD CLIFFS LIAISON GROUP No report
05/114	PENNARD AREA COMMUNITY PARTNERSHIP · Noted the Clerk’s letter to the Secretary of the PACP about receiving the notification of a meeting on the day of that meeting, and that our representative, Mrs. James, had received no notification. Their next meeting is scheduled for Wednesday, 11^th January 2006 at Pennard Primary School. · The Minutes of the PACP meeting of the 2^nd November were circulated. Members were concerned at the apparent responsibilities PACP were undertaking without consulting the Community Council. It was agreed that information be sought from PACP about their constitution, remit, how appointments are made and for how long, and to whom they are accountable.						BLS
05/115	CORRESPONDENCE Noted the following from: · City and County of Swansea about the proposed traffic regulations along the B4436. (Approved the letter sent by the Clerk on 3^rd November 2005 confirming the decision of Pennard Community Council on 1^st November 2005). · C&CS about Swansea Museum Exhibition on 21^st November · C&CS about celebrating Gower as an Area of Outstanding Natural Beauty. · C&CS about the Code of Conduct · C&CS about Swansea in Bloom · C&CS about the strategy for people over 50 years of age · Phillips Services’ request to be on the approved list of electrical contractors · Macmillan Cancer Relief ‘s request for financial assistance · Mr. H. Lewis about the road near Anderson Lane · Welsh Council for Voluntary Action’s survey request · ICM Foresters about the sale of Christmas trees · Safer Swansea Partnership Minutes of the 18^th October 2005 · Local Health Board Annual Report · Welsh Association about a review of local service delivery · Ombudsman for Wales Annual Report · Mr. Nash reported on the meeting with the South Wales Police about the restructuring of the Police in Wales. A model of the proposals to be circulated to Members. · Letter from Mr. J. H. Green, City and County of Swansea, about highway matters referred to the Minutes of 1^st and 10^th August 2005, of some concern. Agreed Mr. Green be asked about flooding near the chicane at Southgate Road, and that he be advised that Members are still receiving numerous complaints from both pedestrians and motorists about potential dangers the chicane poses, and querying how the problem is being monitored. · Letter from the Chairman of Bishopston Community Council expressing annoyance at Pennard Community Council’s views on the section of the B4436 passing through Bishopston. The draft reply by the Chairman agreed.						BAW PMW BLS LJ BLS BLS SM
05/116		ACCOUNTS FOR PAYMENT AS AT 17.11.05
Payable to Spencers Killay Electrics Staples G. Davies G. Davies B. L. Smith Inland Rev. Wicksteed Welsh Water Welsh Water P. Carosi			Purpose Ground Maintenance P.F. 205.92 B.G. 205.80 Hall 216.00 School Bank 162.00 Floodlight fittings - PF Mouse 19.99 Punch 1.99 Hall – gas system inspection 287.87 Hall - Radiator leak 58.75 Pay Nov. 498.62 Keys 35.00 Envelopes 4.00 Three trees 82.50 Tax/NI Hall – basketball nets Water Charge PF 146.16 Water Charge Hall 374.53 Hall Cleaning	VAT 36.04 36.02 37.80 28.35 38.70 3.01 42.87 ) 8.75 ) - - - - - 8.16 - - -	Cheque No. 1975 1976 1984 1978 1979 1980 1981 1982 1983	Total Amount 927.93 259.84 21.98 346.62 620.14 170.24 54.79 520.69 75.00 2,997.23

BALANCES AS AT 17.11.05
Current Account Holding Account No. 2 Account No. 4 Account Less Cheques not presented		4,342.56 13,687.40 1,779.81 7,051.64 26,861.41 267.50 26,593.91	Opening Balance Add Receipts Less Payments	22,441.01 41,805.79 ________ 64,246.89 37,652.89 26,593.91
05/117	GRANTS OF RIGHT None this month
05/118	MATTERS OUTSTANDING · Green Path - Noted that the City and County of Swansea could not contribute to the proposed green path under Safe Routes to School, as only two children would possibly benefit. Noted letter from Mr. K. Jones about the donation of land on the proposed green path. · Toilets, Southgate Road - Noted that the Clerk had written to the City and County of Swansea asking about progress.				BLS
05/119	COMMUNITY WEBSITE Mrs. James gave a progress report.
05/120	POLICY DOCUMENTS Revision to the policy documents had been circulated. The following amendments were agreed: Audit of Accounts S150 (5) review annually payments made by direct debit. Clause 3 (d) increase sum from £300.00 to £350.00. Equal Opportunities The Clerk to carry out an audit of Members having undergone Equal Opportunity training. Updating of Documents It was agreed that all policy documents be updated in line with previous and current amendments, and the updated copies sent to each Member.				PMW PMW BLS
05/121	DATES OF COUNCIL MEETINGS – 2006 Agreed dates circulated.
The meeting closed at 9.45pm.