MINUTES  of a meeting held at The Recreational Hall on the 3rd day of September 2007 PRESENT. Mr. R.Oliver (Chairman)  Messrs. J. Baiss, C.Mowbray, P. Hood-Williams and W.Morris , Mrs.B. Talbot, J.Williams, L.Holmes and S. Phillips,and Mr. R.K.Evans ( Clerk ). APOLOGIES  FOR  ABSENCE  None    THE  MINUTES   of the previous monthly meeting were approved as a true record and signed by the Chairman.   MATTERS  ARISING The Clerk said that he had spoken by telephone to Mr.Graeme Jones, tenant of Wern Fawr Farm, who acknowledged there had been difficulty with mud on the road during earlier bad weather. He and the contractor involved would try to ensure this difficulty were not repeated. Mrs.Talbot advised that in the current good weather there did not appear to be a problem, and the Chairman said that in his experience Swansea Council would react promptly to deal with reports of mud causing a danger on the road.   SWANSEA COUNCIL  MATTERS. Cllr Hood-Williams advised that there are now two Police Community Support Officers, whose area includes Upper Killay. Their role is to have a visible presence in the Village, to talk to people and to be available to hear local concerns and to pick up intelligence for the Police. Serious crime would still be dealt with by the regular Police. At this point, the two Officers, Alex Johnson and Clive Dainton joined the meeting and introduced themselves, and provided their phone numbers for contact purposes, 07805301613 and 07805301617 respectively. They explained that they were based at Sketty, and conducted foot patrols and they mentioned that they had already been in discussion with the Caretaker about trouble occurring near the Hall. It was also noted that there had been three burglaries in Upper Killay during July, and Mr Mowbray said that there had been visits to the Village by Police Officers recently. It was then agreed that the Chairman should discuss with the two P.C.S.O.s the possibility of making a room and facilities at the Hall available for them to use. The two Officers expressed their thanks, and then left to continue with their duties. Cllr Hood-Williams then reported that street signs were being reviewed for renewal, and also that he was making enquiries about dealing with car parking on the bend in Gower Road . Resurfacing of Hen Parc Lane was scheduled, he further advised. The Three Crosses medical surgery was likely to close at the end of the month, as the Local Health Board appeared unwilling to change their decision in this respect. Mrs Talbot indicated that 5:00 p.m. on  Tuesday was convenient for Community Council Forum meetings.   HALL  MANAGEMENT A recent hiring of the Hall for a 16th birthday party was discussed. Normally this booking would not have been accepted, but the Booking Officer had believed that the party in question was for an adult birthday. Gatecrashers had caused damage and considerable mess both outside and inside the Hall. Neighbours had complained about the disturbance involved, and also noise after a more recent function. Mr. Mowbray and the Caretaker had substantially cleaned up the mess, and there would be costs involved in steam cleaning carpets, recharging fire extinguishers and paying the Caretaker’s extra hours. The Chairman had spoken to the father of one of the children whose party it was, and the Clerk to the father of the other. Both  parents had expressed regret at the problems, but pointed out these were largely caused by youngsters not permitted admission, and a report had been made to the Police. The Chairman said that the parents would be approached to pay for the cost of damage and mess inside the Hall. It was agreed to discuss the issues involved, including control of future hirings, at the next Hall Management Committee meeting. Mrs Phillips advised that the July Hall Management Committee had considered three quotations for a new hot water boiler, and the most favourable in the sum of £1539.25 from Whitecross & Son had been accepted. The boiler was installed and working. Advice had been received that the flue for the main boiler did not comply with the latest regulations, and quotes would be sought for a replacement, to be considered at the next budget setting meeting. Mr Mowbray suggested that the signs prohibiting dogs and golf from the playing fields be moved, to see if thereby more notice were taken of them. The Chairman said that he would chase up the specification for a new alarm system, in order to submit this to the surveyor advising the Council’s insurers.           PLANNING  It was resolved to support the following:- 28 Hen Parc Lane – dormer windows in loft conversion – it was felt this would be an improvement not adversely affecting neighbours Hen Parc Lodge – conversion of stables to holiday accommodation. Whilst new building at this location would be opposed, it was noted the stables were already in existence, and had fallen into disuse. Despite opposition to development in this rural part of the Village it was considered that in this instance holiday accommodation would be a reasonable improvement for buildings that might otherwise become derelict. Increased traffic in Hen Parc Lane could be a problem, but the existing permitted use as stables could generate just as much use of the lane as the proposed development. 12 Hen Parc Avenue – rear conservatory. This was considered an improvement that would not affect neighbours 25 Hen Parc Lane – Lopping of protected trees. It was noted that this necessary to prevent interference with telephone wires. It was resolved to oppose an application for amended plans for a new house at the rear of 730 Gower Road. Although there was an existing consent for a bungalow, it was still considered this would be an undesirable precedent for rear gardens in this part of the Village, and out of character with its location. Mrs Phillips left the meeting at this point It was resolved to support an application at Pen Y Bryn Service Station – Revised house types. This was considered to be not a signifigant departure from the existing approved scheme which the Council had supported.   It was noted that revised planning applications were becoming increasingly prevalent. It was agreed to maintain a list of recent applications and their plans and to make room available in the Hall for these to be stored, in order to facilitate future reference when revision applications were considered.             FINANCES It was resolved to pay the following:-                         £     p  Mrs Talbot ( various specific hall items )                 68     84 Caretaker (including additional cleaning )                566     00 Gestetner                                                                    26    71 County Supplies                                                        62    79 Whitecross & Son                                                   1539    25      The following payments direct from the Bank in both July and August were ratified :- Swansea Council – Rates                                         141     00 SWALEC                                                                   63    00 Welsh Water                                                              25    00 In July alone:- Powergen                                                                   33    67 In August alone:- Powergen                                                                   43    04 Security Centres                                                         50    68. Mrs Talbot advised that the system for dealing with cash payments had been approved by Hall Management Committee. The Council’s Annual Return, which had been previously circulated, was then formally approved, as this one item only had been outstanding.                                                                      ANY  OTHER  BUSINESS 1.     Mrs Holmes said that she had received a request that a tree on Council land adjacent to Fariwood Lane be lopped. She would identify the tree to the Chairman, so that this request could be considered. 2.     The Chairman reported that work on the Playground had been completed, and it had been reopened following a safety inspection. The contractor that had been engaged had not completed the work, and so the Chairman had to do so. The contractor had also not carried out work requested of him on the cattle grid. 3.     It was noted there had been further difficulties with young persons on the hall roof, and more anti vandal paint had been applied as a result 4.     Mr Kenneth Laye, a resident of the Village mentioned an interest in joining the Council. He said that he is a recently retired businessman, who had been involved in telecommunications for 20 years. There being no further business, the meeting was closed. The date of the next meeting would be October 1st 2007