MINUTES of a meeting held on the 5th of  January 2009 at the Recreational Hall   PRESENT  Mr R. Oliver ( Chairman ), Mrs. J. Williams and J. Birch, Messrs W. Morris, V.Ley, C. Mowbray, J.Baiss and T.Porter, Cllr. P. Hood Williams and Mr. K.Evans ( Clerk).   APOLOGIES  FOR  ABSENCE  Mrs. S. Phillips   THE MINUTES of the previously month’s meeting having been previously circulated were approved as a true record and signed by the Chairman   MATTERS  ARISING  The Clerk reported that he had received a phone call from Mr. Rob. Morris who had said his mother would pay £1,000 for the water pipe easement. The payment would be made in February.   SWANSEA  COUNCIL  MATTERS  Cllr. Hood –Williams said he thought it unlikely there would be a bus shelter in Summerland Park in the foreseeable future, because of the cost.  There would probably be a box junction near the Vets’ surgery to try and deal with the parking problems, and also a grit bin in Summerland Park as this was not regularly gritted, not being a bus route. Swansea Council had said that the ponding near Fairwood Lane would be alleviated. Mr Ley said there had been a road accident on Gower Road, when a car had lost control and demolished a wall. He felt there should be a speed camera on this road, and Cllr. Hood-Williams said this issue could be raised at the next PACT meeting in Killay on 26th January. It was also agreed to write to Chief Supt. Mathias to invite him to attend a future Council meeting to advise upon the Police view of speeding and other road safety issues in the Village   HALL  MANAGEMENT The Chairman advised that the latest meeting of the Sub-Committee had dealt with the next year’s programme of work, which would be dealt with when discussing the budget. The Clerk said that Messrs Norris & Fisher had provided a quote for insuring the Hall, which might involve a saving, but further enquiries were needed first as to the cost of other aspects of insurance currently covered by Cornhill. He also said the phone had been cut off because of non payment of the disputed bill for an engineer’s call out, but the phone had been reconnected  further consideration of this matter. Cllr. Hood-Williams said concerns had been expressed to him that a guard should be added to the slide in the Play-Area, but the Chairman pointed out that this equipment had passed annual safety checks and risk assessments, although it might be replaced at some point in the future subject to cost.   PLANNING Cllr. Hood-Williams left at this point  An attic conversion at 43 Summerland Park, involving dormer windows and additional living accommodation was supported as being consistent with other developments on the estate. It was then noted that this had been had been deemed  permitted development not requiring consent. Cllr. Hood-Williams returned. From the floor, Mr Richard Evans, Treasurer of the local Chapel mentioned that a new external sign had been erected.  Upon receipt of a complaint, Swansea Council officers had  said they would recommend refusal of retrospective consent for this. As yet, the Chapel was undecided whether to submit a formal application for consent. The situation was noted.   FINANCES The following cheques were approved for payment:- Handprint                                                                                499      20 Signs Express                                                                          104      80 Mazars LL.P                                                                            155      25 Gower Website                                                                       120      00 The following payments direct from the Bank in December were ratified:- Welsh Water                                                                             32      00 EON                                                                                        211      38 SWALEC                                                                                  63      00 The Clerk advised that following reductions in interest rates, the interest on the deposit account was now negligible. He also reported that the external audit of the Annual Return had been completed by Mazars LL.P who had approved the accounts, but who will require the Hall income and expenditure to be excluded next year in view of the Charitable Trust.   BUDGET 2009 / 2010 . Figures produced in draft by the Clerk were discussed, and capital expenditure on the Hall during the year was considered. New flooring for the main hall was suggested, the existing floor now needing signifigant regular maintenance by the Caretaker.In principle this was agreed, but more enquiries would be needed as to the appropriate flooring, and the cost, and so £2000 would be allocated to a sinking fund towards this, as well as a further £2,000 towards the boiler. For Hall maintenance estimates had been sought for repairs to the end of roof, and these would be considered at the next Management Committee meeting and expenditure up to £3000 this year was authorised. For the 09/10 budget, a further £4,000 would be allocated for repairs to the other end of the Hall as well as £1,000 for general maintenance. A further £500 would be needed for the Pond this year, and for the field next year £1,000 for the Pond would be added to Don Lewis’ fee, flailing, and £500 for ditch clearing. £2,000 would be allocated to the playground, to continue with upgrading. In the light of these proposals, the precept was set at £18,000, with a view to a reduction of reserves held in the Bank.   ANY  OTHER  BUSINESS Mrs Williams mentioned the possible freezing hazard presented by the spring that runs out onto Gower Road on the hill. Cllr. Hood-Williams advised that Swansea Council was requiring the relevant landowner to deal with this.   There being no further business, the meeting was closed. The next meeting would be on 2nd February 2009.