MINUTES of a meeting held on the 6th of July 2009 at the Recreational Hall

PRESENT  Mr. R.Oliver ( Chairman ), Messrs V.Ley,  J.Baiss and T.Porter , Cllr. P. Hood-Williams ,Mrs. J.Williams and S.Phillips and Mr.K.Evans ( Clerk).

APOLOGIES  FOR  ABSENCE none

MEMBERSHIP The vacancy had been publicly advertised, and there was one interested candidate, Mr. Cameron Low. He was duly coopted, and took his place in the meeting.

THE MINUTES of the previously month’s meeting having been previously circulated were approved as a true record and signed by the Chairman

MATTERS  ARISING

1.     There had been further instances of disturbance by youngsters on motor bikes, and the Police Community Support Officer has spoken to alleged offenders

2.     The Chairman had read the Fire Authority Action Plan, and said there were no observations he felt the Council should make.

SWANSEA  COUNCIL  MATTERS

Cllr. Hood-Williams reported that markings were shortly to be added on

HALL  MANAGEMENT

A sign had been prepared by Mr Purnell encouraging use of the meadow rather than the pitches for dog walking, and it was hoped this might reduce fouling on the pitches. It was resolved to pay £50 for this and other signs produced by Mr. Purnell. The new boiler has been installed, but a leak in the plumbing system needs to be traced, at a cost of £150, and the fault, when found, will need rectifying, before the boiler can be used. Mr. Morris had agreed to measure for and deal with repairs to the youth shelter.It was remarked that there was increased litter evident after the reopening of Fairwood Stores, but there was now a litter bin available. Quotes for hall flooring were now available for consideration. An invoice was awaited following a Play-Area inspection by Wickstead. Annual flailing on the verges had been carried out by Swansea Council. A new cartridge had been supplied for the photocopier.

USE  OF  PLAYING  FIELDS

A sub-committee of Mrs. Phillips and Messrs Ley and Porter had met with the Secretary of the Uplands RFC, and Tycoch College rugby organiser. Both had requested use of the fields for training and matches, the Uplands looking for Sunday mornings, some Saturdays and evening training and the College looking for 5 Saturdays, alternate Wednesdays and training on a Friday. It was resolved to try to accommodate both, and to turn the pitch by 90% to reduce risk from straying rugby balls. The Rugby Club would provide posts and pads, but were seeking a reduced permit rate in return and also adequate storage area. For this purpose it was agreed to try to clear the loft, and to consider installing loft access. Hall Management Committee would progress, and in particular consider rates for the permits.

PLANNING

Cllr. Hood-Williams left the meeting.

Applications were considered for a single storey rear extension at 88 Summerland Park and a two storey side extension at no 16 Hen Parc Lane. Both were supported as improvements not adversely affecting neighbours.  It was noted that the recent application for 97 Summerland Park had been rejected by the City Council and was the subject of an appeal.Cllr. Hood-Williams returned at this point

FINANCES

The following cheques were approved for payment:-

R.Oliver ( for Gestetner )                                           42    54

Handprint                                                                 599     04

Ricoh                                                                           7    46

NALC ( Local Council Review )                                 17   00     

The following payments direct from the Bank in June  were ratified:-

Welsh Water                                                              28    00

SWALEC                                                                   78    49

EON                                                                        592     37

The Clerk would send a reminder to B.T. to remove the payphone..

ANY  OTHER  BUSINESS

1.     One Voice Wales training sessions were noted, but these were generally too far from Swansea to be supported

2.     From the floor, Mr Alan Jeffries complained about the fence that had been erected in place of the hedge at Hen Parc Livery Stable. He was concerned that the hedge might not be replaced, contrary to planning requirements, or might be reinstated in such a way as to encroach upon the common. It was noted however that if either of these issues materialised, they could be reported to the Local Planning Authority, or to Gower Commoners Association respectively.

There being no further business, the meeting was closed.

 The next meeting would be on September 7th 2009.