Ilston Community Council
At a meeting of the Ilston Community Council held at Penmaen and Nicholaston Parish Hall on Wednesday, 28 April 2010
Present: Councillors Mrs. J. A. Griffiths, P. Burgess, Mrs. C. Grove, Mr. R. Church and N. Hollett.
In the Chair: Councillor Mrs. J. A. Griffiths.
Noted with sadness the passing of Mrs. Celia Fletcher, the dear wife of David Fletcher, past Chairman of the Council. The Clerk stated that he would, of course, send a letter of condolence on behalf of Members and himself.
1. Apologies for Absence.
Councillor Mrs. F. Owen-John, W. Anderson, V. M. Jones, Tom Beynon (North Hills), and Mrs. J. Llewellyn. There was no apology for absence from Councillor T. Beynon, Nicholaston.
2. Minutes.
The minutes of the meeting held on 24 March 2010 were confirmed and signed as a true record.
3. Matters Arising.
On 3.4 Shed at The Forge, Cartersford. Agreed that the Clerk take this matter up again with Rhodri Williams of the Planning Department.
On 7(c) Bend – Penmaen Hill. Agreed that the problem on the hill be again taken up with the Highways Department.
4. Reports from Members.
a) Councillor R. Church reported on progress with the Swansea Rural Business Plan – Village Enhancement Scheme, with a proposed timetable from March 2011 to March 2013.
Council agreed that if a grant was made available, if necessary it would administer the project initially, until the full magnitude of the scheme could be ascertained.
Further agreed that this matter be placed on the agenda for future meetings.
Councillor Church’s report is shown as APPENDIX ‘A’ to this minute.
b) In the absence of Mrs. F. Owen-John, her written report was received on the meeting “A Design Guide for the Gower AONB” held at Bishopston Community Hall on Wednesday, 24 March 2010.
Noted Nathaniel Lichfield & Partners had been employed by the City and County of Swansea to draw up a Design Policy for the Gower AONB as a supplementary guide, in addition to other planning and design policies already in effect. The Guide will cover general principles and detailed guidance for Residential, Agricultural, Tourism and Commercial development. A draft guide will be produced and made available for further consultation.
The report is shown as APPENDIX ‘B’ to this minute.
c) Councillor Mrs. C. Grove reported on the AGM of the Gower Community Councils website held on 20 April 2010.
Noted no further Councils had joined in the year and that this Council’s contribution for the current year to 31 March 2011 is £30 (invoice to come in due course).
The Members were thanked for their reports.
d) Community Councils Forum meeting held on 16 March 2010 and attended by Councillor W. Anderson would be reported on at the next meeting.
5. Planning Applications.
The weekly lists were received.
There were no planning applications for consideration on this occasion.
6. Accounts for the year ended 31/3/2010
The accounts for the year ended 31/3/2010 were received.
Noted precept for the year £2,791
Interest £2
Expenditure £1,992
Deposit Account £3,311
Current Account £1,566
After scrutiny, resolved that the accounts for the year ended 31.3.2010 be approved.
Noted that the Annual Audit Return to 31/3/2010 would now be completed and presented to the meeting on 26 May 2010.
7. Matters for the AGM
Noted there were no further matters to be added to the AGM Agenda for 26 May 2010.
8. Correspondence
Received and noted:-
a) Insurance Renewal dated May 2010. Noted Local Council Insurance Policy has been transferred from Allianz Insurance Plc. to the Local Council Team with Aon. There have been no changes to insurance cover and Allianz Insurance remains the Council’s insurer.
Further noted amount of renewal from 1 June 2010 – 31 May 2011 as £315.45. However, the Clerk had raised the question of a £5 administration charge which Aon were prepared to delete if insurance was renewed, making a total of £310.45 (an increase from last year of £15.63).
After discussion it was felt that this quote could not be bettered and Council agreed payment in the sum of £310.45 to Aon Insurers, Insurance House, 125 Vaughan Way, Leicester LE1 4SB.
b) Letter dated 6 April 2010, C & C of Swansea – Inauguration of the Lord Mayor, Brangwyn Hall, Swansea, 14 May 2010, 10.15 p.m. – Chairman and guest to attend. Noted the Clerk had apologised for his inability to attend.
c) Commons Commissioners, London – letter 6/4/2010 – Register Unit No. CL10, Welsh Moor – Copy of Notice to the Registration Authority.
d) Mid & West Wales Fire and Rescue Authority letter 8/4/10 – Annual Action Plan 2011-2012.
e) Letter dated April 2010 – True North Consultancy, Bryncoch, Neath – Training Services in HR and H & S.
f) Play for Wales, Issue 31, Spring 2010.
g) March 2010, invitation from Urdd Gobaith Cymru to Proclamation Ceremony for Urdd National Eisteddfod, Swansea 2011 to be held in Swansea Saturday, 24 April 2010.
h) Tenovus Cancer Charity, Cardiff - financial appeal.
i) Playground brochures from SMP and Kompan.
9. Any Other Business
1) Dog litter bins, Penmaen.
Noted that these had still not been positioned. Agreed Clerk take up again with the Environmental Health Department.
2) Date of next meetings
Noted date of meetings as AGM 7.00 p.m., Wednesday, 26 May 2010, followed by the monthly meeting.
Date of June meeting Wednesday, 30/6/10, at 7.30 p.m.
There being no further business, the meeting closed at 8.40 p.m.
Chairman