MINUTES OF THE MEETING

HELD AT CRWYS COMMUNITY CENTRE, THREE CROSSES

ON THURSDAY 15^th SEPTEMBER, 2011 AT 7.00p.m.

MEMBERS PRESENT:                   Chairman Councillor R. Cooper.

Councillors  J. Guy, Mrs. P. Guy, C. Jones, P. Tucker, D. Jones,  W. Smart, P. Hood-Williams & Mrs. A. Lewis-Pudduck.

Also present at the meeting was Mr. Richard Beynon, Mrs. Tanya Beynon, Mr. Peter Beynon, Mrs. Pat Beynon & Mr. Gwyn Jones.

Mrs. Pat Beynon addressed the Community Council regarding an application to register land at Station Road, Llanmorlais as a village green (City & County of Swansea, application no. 2726S) and referred to the discussions held at the last meeting regarding this matter. Mrs. Beynon proceeded to raise a number of points that concerned her and her family regarding said discussions.

The Chair on behalf of the Council indicated that there was a difference of opinion on what had been agreed at the meeting, additionally he spoke about the Council’s influence in planning matters and informed the meeting he had approved the Community Council’s letter sent to the City & County of Swansea, which he believed stated the Council’s position accurately.

The Council and members of the public proceeded to discuss the application and at the end of the discussion it was agreed to send a letter clarifying the Community Council’s position. The letter would include the statement ‘the Council does not support the application for a village green in Llanmorlais’.

77.         APOLOGIES FOR ABSENCE :

Apologies were received from Councillors Mrs. S. Davis, T. Snell, P. Place, Mrs. J. Usher & G. Nichols.

78.         TO RECEIVE DISCLOSURE OF PERSONAL INTEREST FROM MEMBERS IN ACCORDANCE WITH THE PROVISIONS OF THE CODE OF CONDUCT ADOPTED BY LHCC ON 2^nd MAY, 2008:

City & County Councillors P. Tucker & P. Hood-Williams declared an interest in respect of matters relating to the City and County of Swansea.

Councillor D. Jones declared an interest in any matters relating to Gower Timber Ltd.

79.         CHAIRMAN’S REPORT/REMARKS:

The Chairman thanked all present for attending. He proposed that the Council make the effort to finish meetings on time and be more succinct in its discussions. Councillor Mrs. Anne Lewis-Pudduck thanked the Chair for his support in the last few months.

80.         TO CONFIRM THE MINUTES OF THE MEETINGS HELD ON THE 21^st JULY,  2011:

The minutes of the Council meetings held on the 21^st July, 2011 were confirmed as a true record.

81.         MATTERS ARISING:

Councillor P. Tucker reported further on the request to plant a Copper Beach tree at Hermon Cemetery and the Clerk read a letter from the bereaved family to the Council. The Council discussed the matter and the Council’s position that trees are not planted in its cemeteries was restated. The Council unanimously approved a letter be sent to the family expressing sympathy for the families’ loss and restating the Community Council’s position.

           Councillor P. Tucker reported that the Yew tree at Parc Handy Cemetery had been cut back to the limit and that some gravestones would need attention at the Cemetery.

Councillor Mrs. Anne Lewis-Pudduck requested clarification on the Community Council’s position on L.D.P. matters. The Clerk responded by indicating that the Council’s agreed policy was there would be no blanket objection to L.D.P sites and the Council would object to individual sites when requested to do so. It was agreed unanimously that the Councillors from the individual wards could forward any objections to the Clerk for an official objection.

82.         CLERK’S REPORT:

The Clerk reported on the first stage City & County of Swansea Town Charter. It was agreed to circulate the Charter to all Councillors for discussion at the next meeting.

The Clerk reported on the litter problems that had occurred during the summer holiday period at the foreshore Penclawdd. Councillor J. Guy reported on heavy vehicles parking on the foreshore. It was agreed that Councillor P. Tucker would pursue this with the relevant parties to try and expedite a solution.

The Clerk reported on the car park at Hermon Cemetery. It was agreed to request the lease and deeds for the car park. Councillor P. Tucker spoke about the need for a car park at the Cemetery and proposed that matters were not allowed to stagnate.

83.         SUB COMMITTEE REPORTS:

Councillor R. Cooper reported on the Memorial Stone committee which he hoped would be meeting soon..

84.         ACCOUNTS FOR PAYMENT/FINANCIAL REPORT:

The accounts as detailed and agreed by the Clerk were passed for payment.

Councillor C. Jones reminded the Council that the hanging baskets would need to be checked before any bill was paid.

85.         COUNCIL PROPERTY, LOTTERY FUNDING AND COMMUNITY PROJECTS:

Councillor J. Guy reported on the grant application for play equipment and seating. He proposed the following .

(i)                    The Council agree to proceed with the bid.

(ii)                   The Council agree to produce a petition of support from the villages.

(iii)                 The Council agree to ask organisations to support the bid.

(iv)                 Councillor J. Guy is reaffirmed as Grants Officer with Plenary Powers.

(v)                  The Council agree to confirm its commitment to £3,000 for seats and £5,000 for play equipment.

This was unanimously agreed.

Councillor J. Guy proposed that N. L. Aubrey be engaged to facilitate the removal of the Memorial Hall at Penclawdd. This was approved unanimously.

Councillor J. Guy proposed that new notice boards be procured for the communities. It was agreed to report back to the next meeting with accurate costings.

Councillor J. Guy proposed that notices were erected on all Council properties to ban the admittance of dogs and other animals. It was agreed to prepare costings for the next meeting, the notices should be durable and difficult to remove.

The Chair requested the Council’s position on the release of minutes before the approval of the Council. It was agreed that the Clerk not release any minutes until they had been approved by the Community Council.

Councillor D. Jones reported on a problem with the lighting at the M.U.G.A. at Llanmorlais. He agreed to pursue the matter with the Llanrhidian Higher Community Sports Association.

Councillor P. Tucker reported on work at the Recreation ground Penclawdd and potential problems with drains. It was agreed that the Project manager be contacted with the details.

86.           SWANSEA CITY COUNCIL:

Councillor P. Tucker reported on seat repair and drain clearances in Penclawdd.

Councillor P. Tucker reported on work at Hendy road, Penclawdd. He expressed the hope that following this work the flooding situation that occurred last year would not reoccur.

Councillor C. Jones reported on the condition of the Railway Inn and Swn y Mor at Penclawdd. Councillor Jones asked that the City Council take action, Councillor P. Tucker agreed to ask the environmental department to investigate.

Councillor C. Jones asked if any progress had been made on speeding in Penclawdd and Wernffrwd. Councillor P. Tucker reported that the matter had been raised and would be raised again at the next P.A.C.T. meeting. Councillor Tucker agreed to pursue the matter of signage with the relevant department.

Councillor P. Hood-Williams reported on road repairs at Three Crosses.

87.         L.D.P. ISSUES

Representations from Councillors Mrs. S. Davis and Mrs. J. Usher were reported.

Councillors  Hood-Williams & Tucker withdrew.

88.         PLANNING APPLICATIONS:

Applications received from the Local Planning Authority were read out.  The applications considered were:

2011/1174

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Councillors  Hood-Williams & Tucker returned.

89.         CORRESPONDENCE:

1.        S.M.P. Playgrounds News – Product Information – noted.

2.        Halcrow Group Ltd – Penclawdd Tidal Flood Alleviation Study. Exhibition at Penclawdd Community Centre, 27^th September 2011, 4pm – 7pm – noted.

3.        City & County of Swansea – Swansea Rural Business Plan 1, Reports – noted.

4.        City & County of Swansea – Swansea Rural Business Plan 2, Launch Event Information, 21^st September 2011, King Arthur Hotel, 9.30 – 10.30 am  – noted.

5.        Carmarthen Bay and Estuaries Marine Site Group – Information regarding consultation on draft management scheme  – noted.

6.        City & County of Swansea – Rural Development news  – noted.

7.        Three Crosses Community Centre  – Acknowledgement and thanks for grant  – noted.

8.        Cor Penclawdd – Acknowledgement and thanks for grant  – noted.

9.        Llanmorlais mothers and toddlers - Acknowledgement and thanks for grant  – noted.

10.     Llanmorlais Community Hall - Acknowledgement and thanks for grant  – noted.

11.     Estuary Players - Acknowledgement and thanks for grant  – noted.

12.     Penclawdd A.F.C. - Acknowledgement and thanks for grant  – noted.

13.     Coed Lan Senior Citizens - Acknowledgement and thanks for grant  – noted.

14.     Penclawdd Senior Citizens - Acknowledgement and thanks for grant  – noted.

15.     N.S.P.C.C. – Request for donation  – noted.

16.     Sutcliffe Play – Product Information  – noted.

17.     Glasdon Direct – Product Information  – noted.

Councillor P. Hood-Williams thanked the Council on behalf of the C.D.S.A. for its donation.

90.         FOOTPATHS, CYCLE PATHS AND BRIDLEWAYS:

Councillor W. Smart reported on the walking group at Three Crosses and the information and help available at the community Hall.

Councillor P. Tucker reported on the footpath at Graig y Coed. Councillors expressed concerns over the safety of this footpath and asked Councillor Tucker to have the footpath reinstated as it was originally constructed.

91.         DELEGATES’ REPORTS:

No delegates reports were submitted.

92.         DATE, TIME AND VENUE OF NEXT MEETING:

The next meeting of the Council will be held at Penclawdd Community Centre on Thursday 20^th October, 2011 commencing at 7.00.p.m.

…………………..

Chairman