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Pennard
Community Council |
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| The last set of approved minutes are shown below: |
| MINUTES OF THE MEETING OF PENNARD COMMUNITY COUNCIL (PCC) HELD ON 10 NOVEMBER 2011 AT PENNARD COMMUNITY HALL Present Dr M Waymark – Chair Dr R Cook Mr L Irwin Mrs L James Mr N King Mr P Lanfear Mrs H Langford Mr G Nash Mr M Smith Mr A Thomas Mr J Thomas Mr W Weeks Mr L Williams Mr C James - Clerk Apologies for Absence Mr M Layton In Attendance City & County Cllr Mrs Margaret Smith Declarations of interest 2011/110 N King regarding hall hire by St Mary’s Church 2011/110 P Lanfear, G Nash, M Smith, A Thomas, J Thomas, M Waymark & L Williams regarding footpaths at and around Pennard Burrows. Presentation by Menter Iaith Abertawe Gareth Lanagan explained that his organisation’s objective was to increase Welsh medium use. It was funded by the Rural Development Plan. A free translation service was available. The clerk would provide Mr Lanagan with details of contacts for the Golf Club and Youth Service. CJ Questions from the public There were none 2011/106 Minutes of the council meeting held on 6 October 2011 The minutes were amended to record an apology for absence from J Thomas. Acceptance was then proposed by H Langford, seconded by N King and agreed. 2011/107 Matters arising from these minutes Reference 2011/080 The clerk had arranged the thanks for the internal auditor and received a letter of thanks in return. It was agreed that A Edwards would audit the 2011-12 accounts. Reference 2011/103 The clerk had responded to the polling station review as agreed. 2011/108 Accounts Receipts in October
The outstanding invoices for the hall, totalling £107-00 and field, totalling £88-00, were noted. The field invoices for October had not yet been issued.
Payments in November. The following were agreed:
Notification of Internet access had been received but not yet accessed. Telecommunications costs The telecommunications provider could be changed without the Council’s telephone number having to change. However the current contract was for 2 years, ending March 2012, so the change would not be made at present. Audit of the 2010/11 accounts A letter had been received from the external auditors giving their proposed audit certificate and opinion. There were no qualification issues. There was one comment, namely that the Council should ensure that risk assessment covers operational as well as financial risks, which the Council noted. It was agreed that the annual return be formally approved and signed. The clerk would return the completed documentation to the auditors. CJ Preparation of the 2012/13 budget The timetable for preparation of next year’s budget was agreed with Field and Hall sub-committee meetings set for 29 November. L Williams joined the meeting at 8.00 pm 2011/109 Committee Reports Planning Applications Responses to new applications were agreed as follows: No objection: - 2010/1005 The Round House, Vennaway Lane: replacement dwelling, detached garage/store and new access – revised plans; - 2011/1251 41 Heatherslade Road, Southgate: retention of single storey rear extension – revised plans; - 2011/1372 10 Meadowcroft, Southgate: front conservatory and porch and addition of pitched roof to garage with front dormer and balcony. Comment on Juliette balcony verses simple window; - 2011/1428 8 Pennard Road, Kittle: retention of dormer window and amendments to previously approved garage. With a suggestion of a non-residential restriction on the garage; - 2011/1441 43A Pennard Road, Kittle: retention of vehicular access; - 2011/1498 Fairview, Sandy Lane: replacement porch, fenestration alterations and installation of shutters to western elevation.
Objection: - 2011/1370 Plot 2, 77 Pennard Road: replacement dwelling (outline). Contrary to policy EV19ii, sewerage restrictions, access to highway, intrusion on neighbouring properties; - 2011/1371 Plot 1, 77 Pennard Road: demolition of existing bungalow replacement detached dwelling and detached outbuilding. As 2011/1370; - 2011/1438 6 The Drive, Southgate: roof terrace. Intrusive to neighbouring properties; - 2011/1373 4 Elm Tree Cottages, Langrove: use of property as residential (application for Certificate of Lawfulness). Property was for temp/holiday use only and not built to appropriate standard for permanent residence. Determination The City and County had approved applications: - 2010/0879 for Woodlands, Vennaway Lane; - 2011/0653 for Pennard Car Park, East Cliff; - 2011/0694 for 1 Anderson Lane, Southgate; - 2011/1024 for land adjacent to 95 Southgate Road, Southgate, with 11 conditions; and - 2011/1341 for 24 Pennard Road, Kittle. The City and County had refused application 2011/0696 for 2 Bendrick Drive, Southgate. 2011/110 Sub Committee Reports Field – G Nash The following were noted/agreed: - the problems with the positioning of the signs banning dogs from the field in relationship to the footpath 20 right of way had been resolved with the help of Steve Parry, the City and County’s Rights of Way Officer. A formal letter of thanks had been sent; - the roofs of the garage and pavilion had been repaired; - the Soccer Skills Swansea’s football training week had been abandoned due to the weather, with no income for PCC; - G Nash was investigating the possibility of obtaining a Dog Control Order; GN - G Nash would pass the plan of electricity cable positioning on the field to the clerk. GN Hall – L Irwin The following were noted/agreed: - the work to the floor of the Ladies toilet was complete, the new curtains had been hung and the damage made while eradicating the wasp’s nest repaired; - a plan to reorganise the storeroom had been made; - the meeting of hall users had taken place on 25 October, actions as follows: - the Hall sub-committee would consider further cupboards for the kitchen; Hall sub-committee - L Irwin and the clerk would put revised fire regulations in both halls; LI/CJ - the clerk would arrange PAT testing for any hall users that were interested (cost rechargeable to users); CJ - a clock for the small hall, a window in the door between halls and boiler operating instructions for display would be arranged by L Irwin; LI - a payments in advance system would be considered for interested users; Hall sub-committee - the clerk would chase a date for installation of the Automated Fire Detection (AFD) system; CJ - a request had been received for the hall hire fee to be waivered for the charity event on 3 December. The waiver was agreed provided the benefitting charities were local; GN/CJ - there was the possibility of St Mary’s Church hiring the hall for a monthly service in 2012. Environment (including footpaths) – L James The following were noted/agreed: - the benches for the playing field had been ordered; - further work on litter picks had been postponed until the New Year; - the meeting with the City & County to discuss parking and pavements outside the shops in Kittle had been arranged for 11 November; - work towards refurbishing the well was progressing, with help from the PACP. Estimates for drainage work were being obtained; - the “Adopt a Road” scheme was being progressed. LJ Footpaths - with regard to the recent public enquiry about the order making Bendrick Drive a footpath, PCC had received the various communications from the City and County in 2010, but the implications had not been explicit or obvious; - the following communications had been received from the City & County regarding: - amending public rights of way at Three Cliffs and Pennard Burrows. These were generally acceptable as they represented the current situation, but there was one place which might bring horses and walkers into conflict. L James would respond accordingly; LJ - amending public rights of way at Pobbles. This was not acceptable as it brought horses and walkers into conflict. L James would respond; LJ - an amended proposal for bridleway 1 at East and West Cliff. L James would respond that this was acceptable; LJ - the order for the diversion of footpath 44 at High Pennard, which was noted; - concern had been expressed at cattle entering the narrow footpath 56, where conflicted with pedestrians. The clerk would contact the City & County for advice. CJ
Burial Ground – W Weeks The following were noted/agreed: - the proposal to provide a place for scattering of ashes and to close the Garden of Remembrance would be taken forward by the Burial Ground sub-committee in the New Year. Budget provision would be made in the 2012/13 financial year; BG sub-committee - there had been some difficulties with grave digging arrangements prior to a recent burial which it was hoped were now resolved. Ground Maintenance Contract (commencing 1 January 2012) - Five tenders had been received. It was unanimously agreed that the contract be let to the cheapest, from current contractor A Porter, at £8,365-00 per annum. The clerk would make the formal arrangements. CJ - The tenderers had not offered a satisfactory solution for sweeping the Council’s car parks. Arrangements had subsequently been made with the Whitehead brothers for a monthly sweep the field and hall car parks at a cost of £25-00 per car park per sweep. 2011/111 Other Committees Parish Hall – N King Next meeting on 28 November PACP – M Smith Next meeting on 11 January More favourable feedback had been received on the Care Fayre. The PACP was investigating the options for celebrating the Queen’s Golden Jubilee in 2012. Neighbourhood Watch/PACT A Neighbourhood Watch committee meeting was imminent and the next PACT meeting had been arranged for 28 November. It was planned for the police display van to be parked in the hall car park on the afternoon of 16 January 2012. The clerk would notify other hall users. CJ Community Council Forum – M Smith/M Waymark. Nothing to report One Voice Wales – R Cook/G Nash R Cook reported on the last meeting. Gower AONB Partnership Group Nothing to report 2011/112 Communications Receipt of the following correspondence was noted: - the City & County concerning their proposal to reduce the speed limit on Fairwood Common to 40 mph. Whilst there was generally a welcome for the proposal there was concern as to how the reduction could be enforced. The papers would be made available to view at the produce market on 13 November; CJ/LJ - the City & County concerning the availability of grants to community/volunteer groups from the Rural Development Plan; - the City & County consultation on revised parking standards (for the new Local Development Plan); - Swansea Rural Development News Issue 10. 2011/113 Council Diary There were no items not covered elsewhere in the November agenda. 2011/114 Council meeting dates for 2012 The draft dates were discussed. The clerk would seek advice on scheduling meetings, including the AGM, around the time of Community Council elections in May 2012. CJ 2011/115 Confidential Correspondence A communication had been received regarding an employment issue which consequently was discussed without the public present. It was agreed that the clerk would seek advice from the Council’s insurers before any further action was taken. CJ The meeting closed at 9.55 pm. |
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