MINUTES OF THE MEETING OF PENNARD COMMUNITY COUNCIL (PCC) HELD ON 14 JULY 2010 AT PENNARD COMMUNITY HALL Present Mrs H Langford – Chair Dr R J Cook Mr D Hickery  Mr L Irwin Mrs L James  Mr N King Mr G T Nash Mr M Smith Mr A Thomas Dr M Waymark Mr W Weeks Mr C James - clerk Apologies for Absence - Mr M Layton In Attendance Cllr Margaret Smith Declarations of interest A Thomas regarding planning applications 2010/0864 & 2010/0886 PCC regarding planning application 2010/0790 Questions from the public - There were none. 2010/87 Minute of the special planning meeting held on 15 June 2010 Acceptance was proposed by M Waymark, seconded L James and approved. 2010/88 Matters arising from this minute The clerk had informed the City & County of the PCC objection, as documented. 2010/89 Minutes of the council meeting held on 15 June 2010 Amendment was made to 2010/78, the water leak at the field, to show that there would be an additional cost for repair to tarmac. Acceptance, as amended, was proposed by D Hickery, seconded M Smith and approved. 2010/90 Matters arising from these minutes Reference minute 2010/79, the governor at Pennard Primary School. The City & County\'s view was that the current, Ilston governor had been appointed until October 2013. The clerk is to enquire of Ilston Community Council whether they are willing to revert to the unofficial shared 2 year position. CJ 2010/91 Minute of the special meeting held on 30 June 2010 Acceptance was proposed by M Smith, seconded D Hickery and approved. 2010/92 Matters arising from this minute Proposed changes to Standing Orders discussed at item 17 of this meeting. 2010/93 Vacancies Vice-chair. It was proposed by L James, seconded N King, that M Waymark be appointed. Approved with 9 for and 2 abstentions. Committees. Agreed, as revised list. Election/co-option of councillors. No application for an election had been received. There was one letter of interest in co-option, from Mr L Williams of Heatherslade Close, Southgate. It was proposed by D Hickery, seconded L Irwin and agreed unanimously that he be co-opted. Clerk to make arrangements. CJ 2010/94 Accounts The following accounts were approved for payment: Actions for clerk: arrange better information on time of sweeps, hold A L Porter cheque until payment for grass collecting clarified, investigate XLN direct debit which increased from contracted amount. CJ Accounts Summary, June 2010 Current A/C £23,567.04 Opening Balance as at 1/4/10 £37,141.61 Deposit A/C £3,625.39 Add receipts £23,676.47 PCC No.2 account £86.25 Total £60,818.08 PCC No.4 account £17,590.27 Total £44,868.95 Cheques not presented -£205.30 Less payments £16,154.43 Balance £44,663.65 Balance £44,663.65 R Cook had audited the accounts from October 2009 to March 2010. Creditors and outstanding PCC invoices were noted. Clerk to contact the football club with the longstanding debit with message to pay within 5 days or be barred from playing at Pennard field. CJ PCC 2009/10 accounts: The process had been changed, with PCC sign off not now required until after sight of the external auditor’s comments. The draft return was noted. 2010/95 Committee Reports Planning There was no objection to the following applications: 2010/0790 Squiggles, Pennard Community Hall – single storey front extension. 2010/0847 61 Linkside Drive - single storey side extension, etc. 2010/0864 The Dunes, 6 Bendrick Drive – two storey side extension, etc. 2010/0879 Woodlands, 32 Vennaway Lane – replacement detached dwelling. 2010/0882 140 Pennard Drive – front porch and pitched roof to existing extension. 2010/0892 32 Foxhole Drive – single storey rear extension (ref. 2010/0016). There were objections to the following applications: 2010/0886 2 Bendrick Drive – increase in height of rear roof and fenestration changes – over intensification of site and visual impact of increased roof height on village. 2010/0890 The Paddock, West Cliff – increase in ridge height to provide first floor living accommodation, two storey front extension and detached two storey garage – missing documents, upper side windows intrusive to neighbours, concern at possible future use of garage for domestic and commercial purposes. Extension of time limit to be sought for: 2010/0860 2 Pennard Drive – erection of wooden holiday chalet. PCC had not been informed about this application. L James had asked for an extension for comments. It was agreed that plenary powers be given to the Planning Committee to provide the PCC response for this application if the extension was not obtained. 2010/96 Sub Committee Reports Hall – L Irwin Cleaning contract. The draft tender was discussed. After amendment L Irwin would issue it to five companies for return to the clerk by 6 August. H Langford, L Irwin and C James would open the tenders on 6 August. LI, CJ L Irwin would thank the current cleaning contractors and ask them to stop cleaning before the hall is painted. LI While the hall was painted the blinds and curtains would be cleaned. L Irwin to obtain prices. LI Windows. The current contractor was retiring and had passed the contract to 3 Cliffs Window Cleaning. It was noted that a monthly clean was required, inside and out. Squiggles. Noted the response from the City & County Estates Dept., to the notification that PCC was content that they discuss the detail with Squiggles direct. As PCC had no audio/visual licence a notice had been placed on the television in the store room for the owner to remove it. L Irwin to respond to the letter from Rainbows. LI Clerk to send letter to hall users with the April to June invoices covering the redecorations, insurance for stored items and other points of administration. CJ Environment (including footpaths) – M Smith Litter pick. The next was on Saturday 24 July, commencing at 10 30am and covering Pobbles and the valley. Produce market. Attendance at the July market was disappointing. It had been decided not to acquire new advertising banners as the City & County would remove unauthorised signs. It was agreed to accept P Middleton’s offer of continued help with environmental items as a volunteer. Linkside bus stop. G Nash had inspected the Oxwich bus stop and would canvass views from Linkside. GN Green Path. Nothing to report. Burial Ground – W Weeks Nothing to report Twinning It was proposed to approach other village organisations and put an item in the forthcoming newsletter. Field – G Nash Gower Gallop. Due to the increasing size of this event, it was proposed by M Smith seconded by G Nash and agreed that PCC no longer provide facilities for the Gower Gallop. Clerk to inform them ASAP. CJ Sewers. Work to sewer pipes and replacement of manhole covers was required at an estimated cost of £170. Authorised to proceed. Contract for maintenance work. Some miscellaneous work was no longer required and additional work elsewhere was proposed to balance the contracted price. Clerk to formally document this for the contractor and arrange a meeting of councillors in late September to begin the contract review for 2011. CJ Tennis court. Due to criminal damage, repair to the seating of the posts was required at an estimated cost of £200. Authorised to proceed. (This figure is below the insurance excess) Field safety report. The inspection had highlighted two areas for attention. Repair to two small areas of Wetpour was required at an estimated cost of £241.40. Authorised to proceed. Two infant swings were potentially dangerous and would be removed pending a decision on replacement. 2010/97 Other Committees Parish Hall – N King The kitchen would be refurbished in August. PACP – L James & M Smith M Smith reported: The City & County planned to replace the variable speed limit signs outside the school in the near future; a continued interest in a boules court – referred to the Field sub-committee; guidelines were to be developed for the use of the staging; he had taken over as secretary to PACP. Neighbourhood Watch – G Nash No meeting Community Council Forum – H Langford & M Waymark The next meeting would be on 22 July. One Voice Wales – R Cook/G Nash No meeting 2010/98 Communications Receipt of the following was noted: A Welsh Assembly Government consultation paper proposing simplification of the procedures for making and enforcing byelaws in Wales. The City & County of Swansea notifying the start of work on a new Swansea Local Development Plan to be current from 2015 to 2025. The Kittle Anaerobic Digestion Opposition Committee conveying thanks for objecting to the development. Revd. Cannon D Wilkinson with thanks for the recent grant to St Mary’s Church. The City & County of Swansea regarding the church service to celebrate the freedom of the City & County for Dr Rowan Williams. G Nash and his wife would represent PCC. 2010/99 Grants of right None 2010/100 Review of standing orders E-mail etiquette. Councillors to comment on M Smith’s draft, and whether it should be a part of Standing Orders or a separate document. Councillors Meaning of “signed ballot”. Possible rewording to named or recorded vote. M Waymark to seek advice. MW Direct debit. Use of direct debit is already covered in Standing Orders, by expression “or other order”. Internet banking. To be initiated as soon as time allows. CJ M Smith would draft Standing Order amendments, where appropriate, for agreement at the next meeting. MS 2010/101 The 114 bus The 114 bus had ceased the previous weekend. There appeared to be no particular interest in it (and its use) from the area. 2010/102 Facebook and PCC logo It was agreed that the proposed use of Facebook would not be proceeded with. L James to look into minor modifications to the logo. LJ The meeting closed at 10.00 pm.