Information available from Rhossili
Community Council (RCC) under the model publication scheme
|
Information to be published |
How the information can be
obtained |
Cost |
|
Class1 - Who we are and what we do (Organisational information, structures, locations and contacts). |
(hard copy and/or website) |
|
|
Who’s who on the Council
and its Committees |
Rhossili Community Council
(RCC) consists of seven elected members, who are volunteers and resident in
the community. We are part of the
Gower web-site and details of RCC are given at: www.gowercc.org.uk/rhossili/council.htm The Clerk is: Selina Taylor The Gables, Pitton, Rhossili,
phone: 01792 390339 |
No charge for web-site information. Printed copy of information on web-site see published schedule of charges. |
|
Contact details for Clerk
and Council members (named contacts where possible with telephone number and
email address (if used)) |
Contact
details available on RCC website at: |
|
|
Location of main Council
office and accessibility details |
N/A |
|
|
Staffing structure |
RCC only employs a Clerk for details see RCC website |
|
|
Class 2 – What we spend and how we spend it |
(hard copy and/or website) |
|
|
Annual return form and
report by auditor |
Advertised on RCC
notice-boards and available to the public for consultation (according to the
legal requirements). A summary sheet
of the year’s finances given on RCC web-site – http://www.gowercc.org.uk/rhossili/freedomofinformation.html |
No charge for web-site information. Printed copy of information on web-site see published schedule of charges. |
|
Finalised budget |
See minutes for budget
details |
|
|
Precept |
See minutes for details of
decision on precepts (minutes availability see below). Current precept (April
08 to March 09) stands at £1,935.00p |
|
|
Borrowing Approval letter |
N/A |
|
|
Financial Standing Orders
and Regulations |
|
No charge for web-site information. Printed copy of information on web-site see published schedule of charges. |
|
Grants given and received |
All grants given or
received are recorded in our minutes (minutes availability see below). |
|
|
List of current contracts
awarded and value of contract |
All contracts are
discussed at meetings and minuted. |
|
|
Members’ allowances and
expenses |
No allowances are
agreed. See minutes for details of all
other expenses (minutes availability see below). |
|
Class 3 – What our priorities are
and how we are doing (Strategies and plans,
performance indicators, audits, inspections and reviews) |
(hard copy or website) |
|
|
Community Plan (current
and previous year as a minimum) |
N/A |
|
|
Local charters drawn up in
accordance with WAG, OVW & WLGA guidelines |
N/A |
|
|
Class 4 – How we make decisions (Decision making processes
and records of decisions) Current and previous
council year as a minimum |
(hard copy or website) All decisions are recorded
in our minutes (minutes availability see below). |
No charge for web-site information. Printed copy of information on web-site see published schedule of charges. |
|
Timetable of meetings
(Council, any committee/sub-committee meetings and community meetings) |
Normal RCC meetings are
held every second Tuesday of each month (excluding August) and advertised on
all RCC notice-boards. Any
extra-ordinary meetings are advertised according to legal requirements (ie at
least 5 days in advance of the meeting) on all RCC notice-boards. |
|
|
Agendas of meetings (as
above) |
All meetings and their
agendas are advertised on the website and RCC notice-boards. |
|
Minutes of meetings (as
above) – nb this will
exclude information that is properly regarded as private to the meeting. |
(hard copy or website) All decisions are recorded
in our minutes and as such they are available at: http://www.gowercc.org.uk/rhossili/minutes.php All previous minutes are
archived in paper form and available from the Clerk on request. All minutes are available in hard
copy. Any printed copies requested are
charged. |
No charge for web-site information. Printed copy of information on web-site see published schedule of charges. |
|
Reports presented to
council meetings - nb
this will exclude information that is properly regarded as private to the
meeting. |
All reports presented to
council meetings are recorded in our minutes (minutes availability see above). Copies of reports are held for 1 year and
available on request from the Clerk |
|
|
Responses to consultation
papers |
All responses to
consultation papers presented to council meetings are recorded in our minutes
(minutes availability see above).
Copies of these responses are held for 1 year and available on request
from the Clerk |
|
|
Responses to planning
applications |
All responses to planning
applications presented to council meetings are recorded in our minutes
(minutes availability see above).
Copies of responses are available on request from the Clerk |
|
|
Bye-laws |
N/A |
|
|
Class 5 – Our policies and
procedures (Current written
protocols, policies and procedures for delivering our services and
responsibilities) |
(hard copy or website) |
|
|
Policies and procedures
for the conduct of council business: Procedural standing orders Committee and
sub-committee terms of reference Delegated authority in
respect of officers Code of Conduct Policy statements |
RCC has adopted the ‘Local
Authorities (Model Code of Conduct) ( |
|
|
Policies and procedures
for the provision of services and about the employment of staff: Internal policies relating
to the delivery of services Equality and diversity
policy Health and safety policy Recruitment policies
(including current vacancies) Policies and procedures
for handling requests for information Complaints procedures
(including those covering requests for information and operating the
publication scheme) |
N/A N/A N/A None None This document All complaints should be
made to the Clerk or the Chair of RCC.
All complaints will be brought before the RCC meetings for
consideration. |
|
|
Information security
policy |
N/A |
|
|
Records management
policies (records retention, destruction and archive) |
All records are retained
for a calendar year. Any item not
destroyed are lodged with the |
|
|
Data protection policies |
|
|
|
Schedule of charges )for
the publication of information) |
See below |
|
|
Class 6 – Lists and Registers Currently maintained lists
and registers only |
(hard copy or website;
some information may only be available by inspection) None |
|
|
Any publicly available
register or list (if
any are held this should be publicised; in most circumstances existing access
provisions will suffice) |
None |
|
|
Assets Register |
None |
|
|
Disclosure log (indicating the information that
has been provided in response to requests; recommended as good practice, but
may not be held by community councils) |
None |
|
|
Register of members’
interests |
Held by Clerk |
|
|
Register of gifts and
hospitality |
No gifts or hospitality
have been given this financial year.
Any gifts or hospitality would be recorded in the minutes of the
council |
No charge for web-site information. Printed copy of information on web-site see published schedule of charges. |
|
Class 7 – The services we offer (Information about the
services we offer, including leaflets, guidance and newsletters produced for
the public and businesses) |
(hard copy or website;
some information may only be available by inspection) A local newsletter is
produced annually in the Autumn |
|
|
Allotments |
N/A |
|
|
Burial grounds and closed
churchyards |
N/A |
|
|
Community centres and
village halls |
N/A |
|
|
Parks, playing fields and
recreational facilities |
N/A |
|
|
Seating, litter bins,
clocks, memorials and lighting |
N/A |
|
|
Bus shelters |
N/A |
|
|
Markets |
N/A |
|
|
Public conveniences |
N/A |
|
|
Agency agreements |
N/A |
|
|
A summary of services for
which the council is entitled to recover a fee, together with those fees (eg
burial fees) |
N/A |
|
|
|
|
|
|
Additional Information |
N/A |
|
SCHEDULE OF CHARGES
The preferred method of
supplying information is electronically by e-mail. There is no charge levied for this
service. Charges associated with other
methods of supplying in formation are given in the table below.
|
TYPE OF CHARGE |
DESCRIPTION |
BASIS OF CHARGE |
|
Disbursement cost |
Photocopying
@ 10p per sheet (black & white) |
Actual
cost to RCC |
|
|
Photocopying
@ 30p per sheet (colour) |
Actual
cost to RCC |
|
|
|
|
|
|
Postage |
Actual
cost of Royal Mail standard 2nd class |
|
|
|
|
|
Statutory Fee |
|
In
accordance with the relevant legislation (quote the actual statute) |
|
|
|
|
|
Other |
|
|
|
|
|
|