MINUTES of a meeting held on the 5th of December 2011  at the Recreational Hall PRESENT   Mr. R. Oliver  (Chairman) Messrs C.Low, J.Baiss, C. Mowbray, T.Porter and V.Ley , Mrs. S.Philips and J. Williams, Cllr. P. Hood-Williams and Mr.K.Evans  ( Clerk). APOLOGIES  FOR  ABSENCE Mr. W. Morris THE MINUTES of the previous months’ meeting, having been circulated were approved as a true record and signed by the Chairman. MATTERS ARISING The Clerk had written to Uplands RFC following the decision made in the last meeting in response to their easement request, and the Club had reimbursed the fees for legal advice in this respect. SWANSEA  COUNCIL MATTERS Cllr. Hood-Williams advised that the bus service to Summerland Park  had been still been well supported so far, and no further changes were currently planned. HALL  MANAGEMENT Mrs Phillips reported on the latest Management Committee meeting. Electrical works had been carried out and the car park surface repaired. The ventilator fan may need replacing. Discussions had taken place upon acquisition of further playground equipment and the cost of a stimulating piece was being investigated and was likely to be around £8,000. Hedges in the vicinity of the pond had been trimmed, and further cutting of trees and shrubs was proposed. She said that the Hall Manager had been admitted to hospital for back surgery, but may be able to continue to deal with administrative duties. The Chairman said a report from Wickstead was awaited following the annual safety inspection of the Play Area. He would be meeting a contractor to price a possible new ground covering for the Playground as there were problems with the existing bark. It was noted that some roof repairs were needed to the Gardening Club room. A letter had been received from Uplands RFC requesting increased usage of the Village Playing Fields, as their proposed move to the University may not go ahead. Planning consent for floodlights by the Hall had been granted, but the Club requested a long term agreement for pitch use before committing to the costs needed to ready the fields for heavier usage. This request would be on the agenda for January. The Clerk advised that the QE II Fields nomination form had been submitted and acknowledged. There had been correspondence involving the Zumba Class and possible disability discrimination, but this appeared not to have been further pursued. The Clerk would write to One Voice Wales to enquire whether there was any requirement in law for the Hall booking conditions to expressly forbid any discrimination against those with disability.   PLANNING Mr Ley now has an up to date map of the Village from the Swansea Planning Department and which shows the AONB boundaries.   FINANCES The following cheques were approved for payment:- Handprint                                                             599      04 Newhall Janitorial                                                    86      68 JCP Solicitors                                                        908      00 Swansea CC Flailing                                              612      00 Prestige Builders                                                  1225      00 Allied Gas & Oil ( reimburse Chair )                     255      00 J. Lake  ( Mole Control )                                       100      00 Ricoh                                                                         7      99 The following payments direct from the Bank in November were ratified:- Welsh Water                                                            26     00       SWALEC                                                               59     00 EON                                                                        108    06                                                   The Clerk distributed a first draft set of figures to assist with preparation of next year’s budget, which would be considered in the January meeting. Mr Ley suggested a procurement policy comprising a short policy statement and then specifying particular procedures. The Clerk will see if he can produce a suitable draft.   ANY  OTHER  BUSINESS ·       It was noted that a Community First Responding Scheme was to be set up for Killay, Dunvant & Three Crosses. There was a request for financial support, and Cllr. Hood-Williams said he would enquire as to the level of cost envisaged. ·       Members would assist with the Hall when Mr. Purnell was unable to attend to manual work. Mr Mowbray would open and close and do some cleaning, and Mr Low would speak to the Uplands RFC about cleaning after their bookings. Mr Morris had indicated that he would also assist, as would Mrs Philips and Mr Porter. ·       Mr Oliver said he would not be in a position to put his name forward for Chairman next May. There being no further business, the meeting was closed.  The next meeting would be on 9th January 2012.